Project #2026-12
CLEANING SERVICES
SPECIFICATIONS
(Dated: April 1, 2026)
Bid Date: April 22, 2026 at 11AM
Village of Irvington
85 Main Street
Irvington, NY 10533
Tel: (914) 591-7070
Fax: (914) 591-4072
Web Site: WWW.IRVINGTONNY.GOV
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VILLAGE OF IRVINGTON
85 MAIN STREET
IRVINGTON, NEW YORK 10533
TEL: (914) 591-7070 • FAX: (914) 591-4072
WEB SITE: WWW.IRVINGTONNY.GOV
NOTICE TO BIDDERS
Bid Number 2026-12
The Village of Irvington will be accepting bids for a cleaning service contract. Cleaning services are
required for Village Hall, Library, Theater, Recreation Center and Senior Center (PRC# 2026900465 -
Cleaning services).
Specifications will be available on April 1, 2026 on the Village website at www.irvingtonny.gov or at the
office of the Village Clerk, Village Hall, 85 Main Street, Irvington, NY between the hours of 9AM and
4PM.
Those interested in scheduling a tour of each location should contact Karen Buccheri, Secretary to the
Village Administrator, at KBuccheri@irvingtonny.gov.
Sealed proposals for Contract No. 2026-12, for CLEANING SERVICES, will be received by the Village
Clerk-Treasurer, Irvington, NY until 11AM on April 22, 2026.
Immediately thereafter, the bids will be publicly opened and read aloud in Village Hall.
The Village will award the contract to the lowest responsible bidder.
Bids must be submitted in a sealed envelope and distinctly marked with the name of the bidder, the bid
number and the date and time of the bid. Bids may be delivered or mailed to the Village Clerk-Treasurer
on or before the bid opening time and date specified.
The Village of Irvington reserves the right to waive any informality in the bids, or to reject any or all bids.
No bidder may withdraw their bid within forty-five (45) days after the actual date of the opening thereof.
The policy of the Village is to encourage significant, meaningful participation of business enterprises owned
by minorities and/or women (MBE/WBE) in projects and contracts funded by the Village.
April 1, 2026
Irvington, NY
Katie Bugna
Clerk-Treasurer
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SECTION 1 – REQUIREMENTS FOR:
CONTRACT #1 VILLAGE HALL AND LIBRARY
This section is applicable to the following locations:
▪ Village Hall, 85 Main Street – Basement Level (Police Department, Court Clerk’s Office and
Courtroom)
▪ Village Hall, 85 Main Street – First Floor (Clerk, Administrative offices and Building Department)
▪ Library, 12 South Astor Street
Hours available for cleaning:
▪ Police Department is available for cleaning from 6AM to 10AM
▪ Court Clerk’s Office is available after 9AM
▪ Village Administrative offices (Building, Administrator, Clerk-Treasurer) are available for
cleaning Monday through Sunday from 6AM through 11AM.
▪ Library is available for cleaning from Monday through Saturday 6AM through 10AM and all day
Sunday.
Work Days:
▪ Police Department – 7 days per week, including holidays
▪ Library – 6 days per week (Monday through Saturday)
▪ All other locations – 5 days per week (Monday through Friday)
Square Footage:
▪ Village Hall – each floor (1st floor, 2nd floor, and Theater level) is approximately 4,500 sq. ft.
▪ The Police Department takes up approximately 3,200 sq. ft. of the first floor.
▪ Library – approximately 10,000 sq. ft.
Employees at each location:
▪ Police Department – Up to 10 on any given shift
▪ Court Clerk’s Office – up to 4
▪ All other administrative offices in Village Hall – Up to 12
▪ Library – Up to 12
Every work day (see “Work Days” below):
▪ Vacuum all carpets including behind and under all furniture and along partitioned areas
▪ Vacuum hard to reach areas (corners/edges) using a crevice tool
▪ Sweep and mop all wood/tile floors including behind and under all furniture and along partitioned
areas
▪ Dust and damp wipe all desks and permanent equipment on desks (computers and screens,
keyboards, calculators, etc.)
▪ Dust and damp wipe all bookcases (including top), windowsills, and flat surfaces
▪ Clean Plexiglass partitions
▪ Empty trash receptacles and dispose to designated area
▪ Reline all trash receptacles with fresh liners
▪ Empty paper and plastic recyclables – accumulate and put out for collection
▪ Put any large boxes / garbage out for collection in a designated area
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▪ Bathrooms:
o Empty trash
o Disinfect/deodorize sinks, toilets, urinals, dispensers, and washbasins
o Clean all shiny fixtures
o Damp wipe all partitions and stall walls
o Wash and polish mirrors, vanity tops, dispensers, and hand dryers
o Sweep and mop floors using disinfectant
o Replace all toilet tissue, hand towels and soap from Village stock. Notify Village when
supplies are low for re-ordering
▪ Stairs: Vacuum and/or sweep all steps and landings. Damp wipe all handrails. Damp mop all hard
floor surfaces in stairwells including all landings
Weekly:
▪ Dust any wall hangings, flags, pictures, window blinds, etc.
▪ Dust mop all ceiling corners, walls, and areas above windows
▪ Scrub all bathroom floors; ensuring tile and grout are clean
▪ Polish shelves and cabinets
▪ Clean any glass/shiny surfaces on doors or vestibules
Every Six Months:
▪ Clean and wax all wood floors. No stripping of wood floors necessary.
▪ Polish tile floors
▪ Steam clean all carpets
▪ Wash all blinds (remove and replace if possible)
SPECIFIC REQUIREMENTS
Village Hall, 85 Main Street – Basement level – Police Department:
▪ Clean the Chief’s office, Lieutenants’ office and Detective’s office – Monday through Friday
▪ Clean the offices of the Detective and Lieutenant – Every day
▪ Squad Room – Mop floor, clean top of lunch table and entire eating area (microwave,
refrigerator, counters) – Every day
▪ Clean the two (2) prisoner cells and two (2) interview rooms – Every day
▪ Common bathroom used with Court – Monday through Friday
▪ Locker Rooms (both male and female) – Mop floor, dust lockers – 3 times per week
▪ Clean glass in lobby partition and main entry door –2 times per week
Village Hall, 85 Main Street – Basement level – Courtroom & Court Clerk’s Office:
▪ Empty trash can and shredder
▪ Vacuum carpet
▪ Dust the photos
▪ Clean door windows and Plexiglass partitions
▪ Mop Court office floor
▪ Wipe down desks, refrigerator and equipment
Village Hall, 85 Main Street – First Floor front entrance:
▪ Empty trash can
▪ Wipe down desks
▪ Sweep and damp mop wood floors
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▪ Vacuum all carpet runners
Library, 12 South Astor Street:
▪ Wash all windows in the lobby, inside and out, including glass door entry to program room – Every
day
▪ Wipe baby-changing tables with disinfectant – Every day
▪ Wipe down counters, sinks and microwaves in both kitchenettes – Every day
▪ Clean refrigerators - Monthly
▪ Scrub all areas in front lobby – radiator cover, baseboards, bulletin board – Weekly
▪ Dust all vents (fire alarm deactivation required) – Monthly
▪ Take books off of shelves and dust behind them – Annually
▪ As a courtesy to the residents in the apartments above the Library, it is preferable that cleaners not
vaccum before 7AM (8AM would be even better).
▪ Library Director usually arrives between 8:30 and 9AM and is available to discuss cleaning issues
at that time.
▪ No children please…
▪ Do not use library equipment, except for equipment necessary for cleaning.
▪ In the small garden area to the south and east of the library, police the area for litter and empty the
trash bin.
▪ Clean glass door of inset display area next to Director’s office every day
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
