Request for Bids for Parking Lot Improvements and Sewer Line Repair at 18 High Street

CITY OF MOORPARK
CONTRACT DOCUMENTS
FOR
PARKING LOT IMPROVEMENTS AND SEWER LINE
REPAIR AT 18 HIGH STREET
IDENTIFICATION NO. P&R 2026-02

NOTICE INVITING BIDS
FOR
PARKING LOT IMPROVEMENTS AND SEWER LINE REPAIR AT 18 HIGH STREET
[THE "PROJECT"]
Identification number: P&R 2025-02
NOTICE IS HEREBY GIVEN that the City of Moorpark, California ("City") invites sealed Bids for
the Project. The City will receive such Bids at the City Clerk's office, City Hall, 323 Science Drive,
Moorpark, California 93021 up to 3:00 p.m. on April 28, 2026, at which time they will be publicly
opened and read aloud. The official bid clock, which will establish the official bid time, will be
determined by the City Clerk's Division of the City of Moorpark. Bids must be submitted on the
City's Bid Forms.
SCOPE OF WORK. The Project includes, without limitation, furnishing all necessary labor,
materials, equipment and other incidental and appurtenant Work necessary to satisfactorily
complete the Project, as more specifically described in the Contract Documents. This Work will
be performed in strict conformance with the Contract Documents, permits from regulatory
agencies with jurisdiction, and applicable regulations. The quantity of Work to be performed and
materials to be furnished are approximations only, being given as a basis for the comparison of
Bids. Actual quantities of Work to be performed may vary at the discretion of the City.
OBTAINING BID DOCUMENTS. Bidders may obtain free copies of the Plans, Specifications and
other Contract Documents online by visiting www.moorparkca.gov or the following bidding sites:
Bidnet Direct Ventura County Contractors Association
www.bidnetdirect.com www.vccainc.com
Dodge Data & Analytics Tri-Co Reprographics
www.construction.com www.tricoblue.com
MANDATORY PRE-BID MEETING AND SITE VISIT. A mandatory pre-bid meeting will be held
on April 14, 2026 at 9:00 a.m. at 18 High Street, Moorpark, CA. Every Bidder is required to attend
the pre-bid meeting and Project site visit. Failure of a Bidder to attend will render that Bidder's
Bid non-responsive. No allowances for cost adjustments will be made if a Bidder fails to
adequately examine the Project site before submitting a Bid.
REGISTRATION WITH THE DEPARTMENT OF INDUSTRIAL RELATIONS. In accordance with
Labor Code Sections 1725.5 and 1771.1, no contractor or subcontractor shall be qualified to bid
on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract
Code, or engage in the performance of any contract for public work, unless currently registered
and qualified to perform public work pursuant to Section 1725.5 [with limited exceptions for bid
purposes only under Labor Code Section 1771.1(a)].
PREVAILING WAGES. In accordance with Labor Code Section 1770 et seq., the Project is a
"public work." The selected Bidder (Contractor) and any Subcontractors shall pay wages in
accordance with the determination of the Director of the Department of Industrial Relations ("DIR")
regarding the prevailing rate of per diem wages. Copies of those rates are on file with the Director
of Public Works, and are available to any interested party upon request. The Contractor shall
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post a copy of the DIR's determination of the prevailing rate of per diem wages at each job site.
This Project is subject to compliance monitoring and enforcement by the DIR.
BONDS. Each Bid must be accompanied by a cash deposit, cashier's check, certified check or
Bidder's Bond issued by a Surety insurer, made payable to the City and in an amount not less
than ten percent (10%) of the total Bid submitted. Personal or company checks are not
acceptable. Upon Contract award, the Contractor shall provide faithful performance and payment
Bonds, each in a sum equal to the Contract Price. All Bonds must be issued by a California
admitted Surety insurer using the forms set forth in the Contract Documents, or in any other form
approved by the City Attorney. Failure to enter into the Contract with the City, including the
submission of all required Bonds and insurance coverages, within fifteen (15) Days after the date
of the mailing of written notice of contract award to the Bidder, shall subject the Bid security to
forfeiture to the extent provided by law.
LICENSES. Each Bidder shall possess a valid Class A Contractor's license issued by the
California State Contractors License Board at the time of the Bid submission, unless this Project
has any federal funding, in which case the successful Bidder must possess such a license at the
time of Contract award. The successful Contractor must also possess a current City business
license.
CALIFORNIA AIR RESOURCES BOARD REQUIREMENTS. This Project is subject to the
amendments in Sections 2449, 2449.1, and 2449.2, Title 13, California Code of Regulations for
any construction activity involving the use of off-road diesel-fueled vehicles. The Bidder must
provide evidence of their valid California Air Resources Board (CARB) Certificate of Reported
Compliance (Certificate) for their fleets as well as any rental fleet equipment and for all
subcontractors. All CARB Certificates must be obtained and valid at the time of bid opening and
must be submitted with the bid package. No bid will be accepted without verification of the
contractor and subcontractors' CARB compliance numbers, nor any contract entered into without
proof of the contractor's and subcontractors' Certificates being valid and current at the time of bid
opening, unless the contractor confirms that no equipment subject to the regulation will be used
to execute the contract work. Failure to comply may result in the bid to be found non-responsive,
and the bid bond forfeited. For additional information regarding CARB requirements visit:
ww2.arb.ca.gov/resources/fact-sheets/fact-sheet-contracting-requirements.
RETENTION SUBSTITUTION. Five percent (5%) of any progress payment will be withheld as
retention. In accordance with Public Contract Code Section 22300, and at the request and
expense of the Contractor, securities equivalent to the amount withheld may be deposited with
the City or with a State or federally chartered bank as escrow agent, which shall then pay such
moneys to the Contractor. Upon satisfactory completion of the Project, the securities shall be
returned to the Contractor. Alternatively, the Contractor may request that the City make payments
of earned retentions directly to an escrow agent at the Contractor's expense. No such
substitutions shall be accepted until all related documents are approved by the City Attorney.
BIDDING PROCESS. The City reserves the right to reject any Bid or all Bids, and to waive any
irregularities or informalities in any Bid or in the bidding, as deemed to be in its best interest.
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INSTRUCTIONS TO BIDDERS
FORM OF BID. Bids shall be made on the Bid forms found herein. Bidders shall include all forms
and fill in all blank spaces, including inserting "N/A" (for not applicable) where necessary. Each
Bid must be submitted in a sealed envelope bearing the Bidder's name and addressed to the City
Clerk with the Project name and identification number (as described in the Notice Inviting Bids)
typed or clearly printed on the lower left corner of the envelope.
DELIVERY OF BIDS. The Bid shall be delivered by the time and date, and to the place specified
in the Notice Inviting Bids. No oral, faxed, emailed, or telephonic Bids or alternatives will be
considered. The time of delivery shall be conclusively determined by the time-stamping clock
located at the City Clerk's office. Bidders are solely responsible for ensuring that their Bids are
received in proper time, and Bidders assume all risks arising out of their chosen means of delivery.
Any Bid received after the Bid submission deadline shall be returned unopened. Bidders are
invited to be present for Bid opening. Accepted Bids shall become the property of the City.
AMENDED BIDS. Unauthorized conditions, limitations or provisos attached to a Bid may cause
the Bid to be deemed incomplete and non-responsive.
WITHDRAWAL OF BID. A Bid may be withdrawn without prejudice upon written request by the
Bidder filed with the City Clerk before the Bid submission deadline. Bids must remain valid and
shall not be subject to withdrawal for sixty (60) Days after the Bid opening date.
BIDDER'S SECURITY. Each Bid shall be accompanied by cash, a certified or cashier's check
payable to the City, or a satisfactory Bid Bond in favor of the City executed by the Bidder as
principal and an admitted surety insurer as Surety, in an amount not less than ten percent (10%)
of the amount set forth in the Bid. The cash, check or Bid Bond shall be given as a guarantee
that, if selected, the Bidder will execute the Contract in conformity with the Contract Documents,
and will provide the evidence of insurance and furnish the specified Bonds, within fifteen (15)
Days after the date of delivery of the Contract Documents to the Bidder. In case of the Bidder's
refusal or failure to do so, the City may award the Contract to the next lowest responsible bidder,
and the cash, check, or Bond (as applicable) of the lowest Bidder shall be forfeited to the City to
the extent permitted by law. No Bid Bond will be accepted unless it conforms substantially to the
form provided in these Contract Documents.
QUANTITIES APPROXIMATE. Any quantities shown in the Bid form or elsewhere herein shall
be considered as approximations listed to serve as a general indication of the amount of Work or
materials to be performed or furnished, and as basis for the Bid comparison. The City does not
guarantee that the actual amounts required will correspond with those shown. As deemed
necessary or convenient, the City may increase or decrease the amount of any item or portion of
Work or material to be performed or furnished or omit any such item or portion, in accordance
with the Contract Documents.
ADDENDA. The City may, from time to time, issue Addenda to the Contract Documents. All
addenda shall be posted on the Project bid page, available at
http://www.moorparkca.gov/Bids.aspx. Bidders are encouraged to register on the City's bid page
to be informed of addenda as they are posted Bidders are responsible for ensuring that they have
received any and all Addenda. Each Bidder is responsible for verifying that it has received all
Addenda issued, if any. Bidders must acknowledge receipt of all Addenda, if any, in their bids.
Failure to acknowledge receipt of all Addenda may cause a Bid to be deemed incomplete and
non-responsive.
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DISCREPANCIES IN BIDS. Each Bidder shall set forth as to each item of Work, in clearly legible
words and figures, a unit or line item Bid amount for the item in the respective spaces provided
for this purpose.
In case of discrepancy between the unit price and the extended amount set forth for the item, the
unit price shall prevail. However, if the amount set forth as a unit price is ambiguous, unintelligible
or uncertain for any cause, or is omitted, or if the unit price is the same amount as the entry in the
"extended amount" column, then the amount set forth in the "extended amount" column for the
item shall prevail in accordance with the following:
(1) As to lump sum items, the amount set forth in the "extended amount" column shall be
the unit price.
(2) As to unit price items, the amount set forth in the "extended amount" column shall be
divided by the estimated quantity for the item set forth in the Bid documents, and the
price thus obtained shall be the unit price.
In case of discrepancy between words and figures, the words shall prevail.
COMPETENCY OF BIDDERS. In evaluating Bidder responsibility, consideration will be given not
only to the financial standing, but also to the general competency of the Bidder for the
performance of the Project. Each Bidder shall set forth in the designated area of the Bid form a
statement of its experience. No Contract will be executed with a Bidder that is not licensed and
registered with the DIR in accordance with State law, and with any applicable specific licensing
requirements specified in these Contract Documents. These licensing and registration
requirements for Contractors shall also apply to all Subcontractors.
BIDDER'S EXAMINATION OF SITE AND CONTRACT DOCUMENTS. Each Bidder must
carefully examine the Project site and the entirety of the Contract Documents. Upon submission
of a Bid, it will be conclusively presumed that the Bidder has thoroughly investigated the Work
and is satisfied as to the conditions to be encountered and the character, quality, and quantities
of Work to be performed and materials to be furnished. Upon Bid submission, it also shall be
conclusively presumed that the Bidder is familiar with and agrees to the requirements of the
Contract Documents, including all Addenda. No information derived from an inspection of records
or investigation will in any way relieve the Contractor from its obligations under the Contract
Documents nor entitle the Contractor to any additional compensation. The Contractor shall not
make any claim against the City based upon ignorance or misunderstanding of any condition of
the Project site or of the requirements set forth in the Contract Documents. No claim for additional
compensation will be allowed which is based on a lack of knowledge of the above items. Bidders
assume all risks in connection with performance of the Work in accordance with the Contract
Documents, regardless of actual conditions encountered, and waive and release the City with
respect to any and all claims and liabilities in connection therewith, to the extent permitted by law.
TRADE NAMES OR EQUALS. Requests to substitute an equivalent item for a brand or trade
name item must be made by written request submitted no later than the date specified in Section
4-6 of the General Provisions. Requests received after this time shall not be considered.
Requests shall clearly describe the product for which approval is requested, including all data
necessary to demonstrate acceptability.
DISQUALIFICATION OF BIDDERS. No Person shall be allowed to make, file or be interested in
more than one Bid for the Project, unless alternate Bids are specifically called for. A Person that
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has submitted a sub-bid to a Bidder, or that has quoted prices of materials to a Bidder, is not
thereby disqualified from submitting a sub-proposal or quoting prices to other Bidders or from
making a prime Bid. If there is a reason to believe that collusion exists among the Bidders, all
affected Bids will be rejected.
RETURN OF BID SECURITY. The successful Bidder's Bid security shall be held until the
Contract is executed. Bid security for the unsuccessful Bidders shall be returned upon request of
the bidder, otherwise it will be destroyed as part of the City's Record Retention Policy. When an
unsuccessful bidder has submitted a cashier's or personal check as bid security, the check shall
be returned to the unsuccessful bidder within a reasonable time, which in any case shall not
exceed sixty (60) Days after the successful Bidder has signed the Contract.
AWARD OF CONTRACT. The City reserves the right to reject any or all Bids or any parts thereof
or to waive any irregularities or informalities in any Bid or in the bidding. The Contract award, if
made, will be to the lowest responsible, responsive Bidder and is anticipated to occur within
sixty (60) Days after the Bid opening. The Contract award may be made after that period if the
selected Bidder has not given the City written notice of the withdrawal of its Bid.
DETERMINATION OF LOWEST BID. In accordance with Public Contract Code Section 20103.8,
the lowest Bid shall be determined using the lowest bid price on the Bid Schedule A Base Contract
amount without consideration of the prices on the additive or deductive items.
TRENCHING. Pursuant to Labor Code Section 6707, if the Project involves the construction of a
pipeline, sewer, sewage disposal system, boring and jacking pits, or similar trenches or open
excavations, which are five (5) feet deep or more, then each Bidder must submit, as a Bid item,
adequate sheeting, shoring, and bracing, or an equivalent method, for the protection of life or
limb, which shall conform to applicable safety orders. This final submission must be accepted by
the City in advance of excavation and must include a detailed plan showing the design of shoring,
bracing, sloping, or other provisions to be made for worker protection from caving ground during
the excavation Work. If such plan varies from the shoring system standards, the plan shall be
prepared by a registered civil or structural engineer.
LISTING SUBCONTRACTORS; SELF-PERFORMANCE. Each Bidder shall submit a list of the
proposed Subcontractors on the Project, as required by the Subletting and Subcontracting Fair
Practices Act (Public Contract Code Section 4100, et seq.). Contractor shall self-perform not less
than 50% of the Work, in accordance with Section 3-2 of the Standard Specifications.
EXECUTION OF CONTRACT. The selected Bidder shall execute the Contract in the form
included in these Contract Documents within fifteen (15) Days from the date of delivery of the
Contract Documents to the Bidder. Additionally, the selected Bidder shall also secure all
insurance and Bonds as herein specified, and provide copies to the City, within fifteen (15) Days
from the date of delivery of the Contract Documents to the Bidder. Failure or refusal to execute
the Contract or to conform to any of the stipulated requirements shall be just cause for the
annulment of the award and forfeiture of the Bidder's security. In such event, the City may declare
the Bidder's security forfeited to the extent permitted by law, and the City may award the Contract
to the next lowest responsible Bidder or may reject all bids.
NO COMPENSATION FOR COSTS INCURRED PRIOR TO CONTRACT EXECUTION. All costs
incurred by the selected Bidder prior to Contract award and execution of the Contract by the City
shall be at the Bidder's sole risk. City shall have no liability for costs incurred prior to its execution
of the Contract.
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SIGNATURES. The Bidder shall execute all documents requiring signatures, and shall cause to
be notarized all documents that indicate such a requirement. Bids submitted as joint ventures
must so state and be signed by each joint venturer. The Bidder shall provide evidence satisfactory
to the City, such as an authenticated resolution of its board of directors, a certified copy of a
certificate of partnership acknowledging the signer to be a general partner, or a power of attorney,
indicating the capacity of the person(s) signing the Bid to bind the Bidder to the Bid and any
Contract arising therefrom. Alternatively, Bids submitted by corporations must be executed as
specified in Corporations Code Section 313, and Bids submitted by partnerships must be
executed by all partners comprising the partnership.
INSURANCE AND BONDS. The Contractor shall not begin Work until it has given the City
evidence of all required insurance coverage (including all additional insured endorsements), a
Bond guaranteeing the Contractor's faithful performance of the Contract, and a Bond securing
the payment of claims for labor and materials.
TELEPHONES. Bidders are hereby notified that the City will not provide telephones for their use
at the time of Bid submission.
INTERPRETATION OF CONTRACT DOCUMENTS. Any Bidder that is in doubt as to the
intended meaning of any part of the Contract Documents, or that finds discrepancies in or
omissions from the Contract Documents, may submit to the City a written request for an
interpretation or correction not later than ten (10) Days before the Bid submission deadline.
Requests for clarification received after this date will be disregarded. Please indicate the Project
and identification number in the request for clarification. Telephonic requests will not be taken.
Any interpretation or correction of the Contract Documents will be made only by a written
Addendum. No oral interpretation of any provision in the Contract Documents shall be binding.
TAXES. Except as may be otherwise specifically provided herein, all sales and/or use taxes
assessed by federal, State or local authorities on materials used or furnished by the Contractor in
performing the Work shall be paid by the Contractor. The Bidder shall calculate payment for all
sales, unemployment, pension and other taxes imposed by federal, State, and local law and shall
include these payments in computing the Bid.
BID SUBMITTAL. Bids must be prepared on the approved Proposal forms in conformance with
the Instructions to Bidders and submitted in a sealed envelope plainly marked on the outside:
"BID FOR PARKING LOT REPAIRS AND REPAIR OF SEWER LINE AT 18 HIGH STREET- DO
NOT OPEN WITH REGULAR MAIL."
Any questions regarding this notice can be directed, in writing, to the City's Project
Representative: Jessica Sandifer Deputy Park and Recreation Director by e-mail at
jandifer@moorparkca.gov
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CHECKLIST FOR BIDDERS
The following information is required of all Bidders at the time of Bid submission:
____ Completed and Signed Bid Cover Form
____ Completed and Signed Bid Sheets
____ Completed and Signed Questionnaire
____ Completed References Form
____ Resume of General Construction Superintendent/On-Site Construction
Manager
____ Completed Subcontractor Designation Form
____ Completed and Signed Industrial Safety Record Form
____ Completed, Signed and Notarized Bid Bond or Other Security Form
____ Signed Noncollusion Declaration Form
____ California Air Resources Board (CARB) In-Use Off-Road Diesel-Fueled
Fleets Regulation Compliance Form
____ Evidence satisfactory to the City indicating the capacity of the person(s)
signing the Bid to bind the Bidder
Failure of the Bidder to provide all required information in a complete and accurate manner may
cause the Bid to be considered non-responsive.
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BID
CITY OF MOORPARK
BID COVER FORM
PARKING LOT IMPROVEMENTS AND SEWER LINE REPAIR AT 18 HIGH STREET
TO THE HONORABLE MAYOR AND CITY COUNCIL OF THE CITY OF MOORPARK:
The undersigned, as Bidder, declares that: (1) this Bid is made without collusion with any other
person and that the only persons or parties interested as principals are those named herein;
(2) the undersigned has carefully examined the Contract Documents (including all Addenda) and
the Project site; and (3) the undersigned has investigated and is satisfied as to the conditions to
be encountered, the character, quality and quantities of Work to be performed, and the materials
to be furnished. Furthermore, the undersigned agrees that submission of this Bid shall be
conclusive evidence that such examination and investigation have been made and agrees, in the
event the Contract be awarded to it, to execute the Contract with the City of Moorpark to perform
the Project in accordance with the Contract Documents in the time and manner therein prescribed,
and to furnish or provide all materials, labor, tools, equipment, apparatus and other means
necessary so to do, except as may otherwise be furnished or provided under the terms of the
Contract Documents, for the following stated unit prices or lump-sum price as submitted on the
Bid herein.
Bidder acknowledges receipt of all addenda, as follows:
Addendum No. _______________ Date: ____________________
Addendum No. _______________ Date: ____________________
Addendum No. _______________ Date: ____________________
Addendum No. _______________ Date: ____________________
The undersigned submits as part of this Bid a completed copy of its Industrial Safety Record. This
Safety Record includes all construction Work undertaken in California by the undersigned and
any partnership, joint venture or corporation that any principal of the undersigned participated in
as a principal or owner for the last five (5) calendar years and the current calendar year before
the date of Bid submittal. Separate information is being submitted for each such partnership, joint
venture, or corporate or individual Bidder. The undersigned may attach any additional information
or explanation of data that it would like to be taken into consideration in evaluating the Safety
Record. An explanation of the circumstances surrounding any and all fatalities is attached.
Accompanying this Bid is cash, a cashier's check, a certified check or a Bid Bond in an amount
equal to at least ten percent (10%) of the total aggregate Bid price based on the quantities shown
and the unit prices quoted. The undersigned further agrees that, should it be awarded the
Contract and thereafter fail or refuse to execute the Contract and provide the required evidence
of insurance and Bonds within fifteen (15) Days after delivery of the Contract to the undersigned,
then the cash, check or Bid Bond shall be forfeited to the City to the extent permitted by law.
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