39-26 - 2026 Uniform Clothing Equipment and Supplies for the Dept. of Public Safety & Division of Police

BID ADVERTISEMENT FOR THE WEEKS OF
April 1, 2026 & April 8, 2026
BID OPENS - THURSDAY APRIL 30, 2026
FILE NO. 39-26 2026 Uniform Clothing Equipment and Supplies for the Dept. of
Public Safety & Division of Police
FOR THE DIVISION OF POLICE FOR THE DEPARTMENT OF PUBLIC SAFETY AS
AUTHORIZED BY ORDINANCE 135-06. PASSED BY COUNCIL JUNE 19, 1984.
There will be a NON-MANDATORY Pre-Bid Meeting, Thursday, April 16, 2026 at
9:00 am., at Cleveland Division of Police Headquarters 1300 Ontario. Room 731,
Cleveland, Ohio 44113.
Note: Bid must be delivered to the Office of the Commissioner of Purchases and
Supplies, Cleveland City Hall, 601 Lakeside Avenue, Room 128, Cleveland, Ohio
44114 before 12 o'clock noon ~* (Eastern Time).

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. .CITY OF.CLEVELAND,
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DEPARTMENT OF FINANCE
DIVISION OF PURCHASES AND SUPPLIES
INVITATION TO BID
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INVITATION TO BIO AND FORMAL BID PACKAGE
TABLE OF CONTENTS
ITEMS SEQUENCE. ORDER NUMBER
Authorizing Ordinance .................................................................-...........................................................1
Bidder's Checklist............................................................................... :. ................ .-.:............................... 2
Instructions to Bidders (Part A)...............................................................................................................3
W-9 Form ...........................................................................................................i ................................... 4
Vendor Information Form .......................................................................................................................5
Bidder's Affidavit ....................................................................................................................................6
Bid Bond ................................................................................................................................................7
Bid Form ...............................................................................................................:,...............................8
Bid Schedule of lt~ms (Price Sheets) .....................................................................................................9
General Conditions (Part B) ............. :. .................................................................................................. 10
Specifications/Description of Products and/or Sec\llces (Supplemental Sections C, D, etc.) ................ 11
Nothem Ireland Form ...........................................................................................................................12
Prevailing Wage, Davis Beacon or Living Wage (If applicable) ............................................................. 13
Fannie M. Lewis, Chapter 188 (If applicable) .......................................................................................14
Office of Equal Opportunitay Notice to Bidders, Chapter 187 ..............: . ................................................ 15
Office of Equal Opportunity Clause ......................................................................................................16
OEO Participation Form .......................................................................................................................17
OEO Schedules Checklist ....................................................................................................................18
OEO Schedules 1-4 ............................................................................................................................19
Subcontracting Participation or Waiver Form......................................................................................:. 20
OEO Submission Schedule ....................................... ,. .............. : .......................................................... 21
CITY OF CLEVELAND
Department of Finance
Division of Purchases and Supplies
City Hall, Room 128
Cleveland, Ohio 44114
216-664-2620

Page 6 of25
135.042 Reserved
135.043 Notification of Sexual Offenders
Upon receiving n tice of the residency of a sexual offender in the City of Cleveland pursuanfto the Ohio
Revised Code, the C * f of Police, unless prohibited by state or federal law, shall~written
notification of the reside cy of a sexual offender, as defined by the Ohio Revied Code, to the District
Commander and member o Council in whose ward the sexual offender is.,located. The notice shall include
the following information: (1) e offender's name; (2) the address o Yciadresses at which the offender
resides; (3) the sexually oriented fense of which the offender s convicted or to which the offender
pleaded guilty; and ( 4) a statement t t the offender has be n adjudicated as being a sexual predator and that,
as of the date of the notice, the court ha ot entered a termination that the offender no longer is a sexual
predator, or a statement that the sentencing ing judge has determined that the offender is a habitual
sexual offender.
(Ord. No. 1873-2000. Passed 12-18-0 , eff. 12-27-
135.05 Injured or Disabled 1remen and Policeme
In accordance with th rovisions ofCharter Section 123, m bers of the Division of Police or of the
Division of Fire, diyitsfed or injured in any way in the discharge their duties, may be treated for such
disability or inju7.at any hospital. Such disabled fireman or police n requiring treatment outside of such
hospital care ~all be entitled to be furnished with all devices for reha * itation, including artificial eyes,
artific_i~l lipros and all_ o~her such items. Sue? care and treatme?t and the c ~~ of su~h other items required _for
rehabtl!tafion of such mJured fireman or policeman shall be paid from funds established for such purpose m
the Qepartment ofPublic Safety.
(6;~_
No. 2073-38. Passed 12-12-38)
135.06 Uniform and Equipment for Police and Fire Forces and Civilian Employees
(a) The Director ofPublic Safety shall prescribe the uniform to be worn by the members of the police and
fire forces and civilian tow trucks, ambulance drivers and other civilian employees as the Director shall
determine. He or she shall provide by rule for the regular inspection and proper maintenance of all such
uniforms in a neat, clean and serviceable condition. However, all uniform police personnel below the rank of
Lieutenant shall have one (I) permanent identification or badge number assigned to them, which number the
Director shall require to be permanently sewn or otherwise affixed to all outer shirts, jackets and coats worn
by such uniform police personnel. The identification or badge number shall also be placed on such uniforms
and apparel as to be clearly visible and legible, in numerals not less than one-half (1/2) inch in height nor
less than one-half {l/2) inch in width, and numbers shall be affixed to a patch or emblem not less than two
(2) inches in width and not less than two and three-fourths (2-3/4) inches in height. Such patch or emblem
shall be permanently sewn or otherwise affixed to all outer shirts, jackets and coats worn by uniform
personnel, and be of such contrasting color as to set off the numerals from the background color of the
uniforms or apparel to which they are permanently sewn or otherwise affixed.
(b) The City shall bear the cost of permanent identification or badge number as required herein.
(c) The failure of any police personnel required by this section to wear any shirt, jacket or coat all times
while on duty, permanently displaying his or her identification or badge number, as required by this section,
shall constitute gross neglect of duty and failure to obey orders given by proper authority, and subject such
officer to disciplinary action as provided by law. *
(d) The Director is hereby authorized and directed in the manner prescribed by the Charter to enter into
one (l) or more requirement contracts, or such other contracts as may be necessary for the furnishing of the
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Page 7 of25
prescribed uniform and parts thereof during each year, chargeable to the appropriation annually made for
such purpose.
(Ord. No. 1667-83. Passed 6-19-84, eff. 6-22-84)
35.061 Uniform Allowances
(a) The Director ofPublic Safety is authorized to issue purchase requisitions to the Commissioner of
Purch es and Supplies, against any requirements or other contract for uniforms for emploreeis :>the
classific tions in the Safety Department for which a collective bargaining agreement establis a uniform
allowance, in the amount established in the applicable agreements.
(b) In addition, the Director of Public Safety is authorized to issue purchase requisitiln~ to the
o.f
Commissioner Purchases and Supplies, against any requirements or other contra9ti'or an annual uniform
allowance for tho\~ uniformed employees in supervisory positions not covered upder a collective bargaining
agreement. The unff~rm allowance shall be in the same amount as the amount,_,etablished by the collective
bargaining agreement\\termined by the Director to be most closely relat~~-t6 the supervisory position.
(Ord. No. 293-11. Passeo, 3-28-11, eff. 4-1-11) /
135.062 Police Promo~\I Uniform Allowances //**-
The Director is hereby autho~~ed to issue purchase requisit~0'6: to the Commissioner of Purchases and
Supplies, against any requirements__or other contract for uniforms, in the amount of two hundred and fifty
dollars ($250.00) for any officer in }~e Division of Police,tipon promotion.
7
(Ord. No. 1667-83. Passed 6-19-84, eff\ 6-22-84)
135.063 Uniform Maintenance Allo nee/'
(a) The Director of Public Safety is autho ed to cause payment for a uniform maintenance allowance to
employees in the classifications in the Safety D artment for which the applicable collective bargaining
agreement establishes a maintenance allo~ance, the amount established in the agreements.
(b) In addition, the Director of Pufa'6c Safety is a horized to cause payment for an annual uniform
maintenance allowance for those u;Iiformed employe in supervisory positions not covered under a
collective bargaining agreement/the uniform allowanc shall be in the same amount as the amount
established by the collectivzb(gaining agreement deter 'ned by the Director to be most closely related to
the supervisory position.
(Ord. No. 293-11. Passey-28-11, eff. 4-1-11)
135.064 Payment f Clothing Allowance
I
On October 1, 1985 and October 1, 1986 every full time employee the Department of Public Safety who
is in the classification of Cable Splicer I, Cable Splicer II, Lineman He er Driver, Signal System
Powerman, Traffic Signal Control Technician and Trouble Lineman shal be entitled to payment of the two
hundred thirty dollars ($230.00) per year for the purchase of protective clo ing for work in inclement
weather.
(Ord. No. 2463-85. Passed 10-28-85, eff. 10-31-85)
135.065 Purchase of Firearms, Ammunition, Helmets, Tasers, and K-9 Police Dogs, for the
Department of Public Safety
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DEPARTMENT OF FINANCE DIVISION OF PURCHASES ANO SUPPLIES
PAUL C. BARRETT TIFFANY JOHNSON
DIRECTOR COMMISSIONER
BIDDER'S CHECK LIST
The City of Cleveland requires that each bid submitted must comply with certain legal requirements to be considered a valid and formal bid.
The check/1st below is provided lo assist in avoiding rejection of your bid due to omission ofrequired Information or forms.
CHECK WHEN COMPLETED
A. Bid/Schedule of Items
1. Is (are) the bid page(s) completed as required and signed in the upper right-hand corner?
2. Are all prices (whether Unit, or Gross and extensions) clearly and accurately presented?
3. Is the delivery time stated? Is the payment discount given?
B. Bid Bond
1. Is the bond made out in the names of and signed by both the principal and surety?
2. Is the bond amount sufficient for the amount of the bid?
3. Is there a power of attorney attached to the bond?
C. Bid Check (if submitted in lieu of Bid Bond)
1. Is the check in an amount sufficient for the amount of the bid?
2. Is the check either properly certified or a cashier's check?
3. Is the Check made payable to: THE CITY OF CLEVELAND?
D. Bid Form (not to be confused with the Bid Bond)
1. Is all the required Information given?
2. Is the form signed?
E. Affidavit
1. Does the affidavit contain all the information required ON BOTH SIDES?
2. Is it properly Signed? Is it properly notarized by a Notary Public?
F. Contract Compliance Certifications for Bid Consideration
1. Do you have questions about a contract compllance certification number or a CSB/ minority/female
business enterprise certification number, contact the Office of the Director of Equal Opportunity for
further information (Phone 216/664-4152).
2. Is your contract compliance certification certificate, statement of deemed compliance, or an application
for certification included in the bid?
3. If you are a Minority/Female/Cleveland Small Business Enterprise and or Local Producer/ Local
Sustainable Business, do you include your MBE/FBE/LPE/SUBE certification certificate, or a completed
application therein?
4. Did you read and complete 0E0 Schedules 1-4? Did you include signed Schedule 3's from all certified
subcontractors?
G. Bid Envelope
1. is the envelope identified with the correct title of the bid and the due date?
2. Is the envelope securely sealed?
H. Performance Bond
1. Will you be able to furnish the required Performance Bond referred to in paragraph A-8 of
INSTRUCTIONS TO BIDDERS, and/or in paragraph B-8 of General Conditions?
2. Notice: A certified or cashier's check Is not acceptable in lieu of a Performance Bond!
ITEM 2 - PAGE 1

I. Federal Tax ID Form
1. Is all the required information given?
2. Is the form signed?
J. Northern Ireland Fair Employment Practices Disclosure
1. Is all the required information given?
2. Is the form signed?
K. Project Plan
1. Is all the required information given?
L. Contractor Qualifications
1. Is all the required information given if requested?
M. Additional Information:
1. Wage Theft and Payroll Fraud Disclosure
Is the form signed and returned?
2. Project labor Agreement (If included in the invitation to bid)
Because of the large variety of commodities, services and improvements required by the City, additional
information is often requested in a format not listed above. In such a case, please review your bid carefully
to verify that you have accurately and completely supplied all such data. Should you have any questions,
please call the Division of Purchases and Supplies (216/664-2620) for clarifications
ITEM 2-PAGE 2

INSTRUCTIONS TO BIDDERS
A~1 INVITATION TO BID
Sealed bids endorsed as designated in the "Title of Bid" section of the bid
sheet(s) will be received at the Office of the Commissioner of Purchases and
Supplies, Room 128, Cleveland City Hall, Cleveland, Ohio 44114, until 12:00
o'clock noon, official time, on the date indicated in the "Bid Opening" section of
Page 1 of the bid page(s) and thereafter will be publicly opened and read in
Room 128.
A-2 FORM OF BID (BID FORM)
a. Every bid must be made upon the blank form of bid attached hereto.
b. Each bid must be clearly signed with the full name and address of every
person, firm or corporation interested in such bid, followed by the date of
such signing, in the space provided at the bottom of the bid form. If more
than one person, firm or corporation has an interest In such bid, then the
full name and address of each person, firm or corporation must be clearly
signed on said bid. If the bidder is a partnership, the firm name and
address, as well as the name and adi:lress of each individual *partner must
be given. If the bidder is a corporation, the name of the corporation, the
name and title of the officer duly authorize to sign for the corporation, the
business address of such officer and the name of the state in which the
corporation is incorporated must be given.
c. The bidder shall insert the amount of the bid bond, certified check or
cashier's check in the space provided in the bid form.
d. The bidder agrees to be bound by his bid from the time the bid is
submitted until the earlier of the date stipulated by such bidder or the
fourth regular meeting of the Board of Control after the bid submission
date unless such time is extended by agreement between the bidder and
the Board.
A-3 BIDDERS AFFIDAVIT
Each bidder shall submit with its bid an affidavit stating that neither it nor its
agents, nor any other party for it has paid or agreed to pay, directly or indirectly,
any person, firm or corporation any money or valuable consideration for
assistance in procuring or attempting to procure the contract herein referred to,
and further stating that no such money or reward will be hereafter paid. This
affidavit must be on the form which is hereto attached.
A-4 SID BONO: CERTIFIED OR CASHIER'S CHECK
Each bid shall be accompanied by a bid .bond signed by. a surety .company
authorized to do business in Ohio, or by a cashier's check or certified check on a
solvent bank, which bond or check shall be in the sum of five percent (5%) of the
amount of the bid, except that with bids for purchase contracts not in excess of
Fifty Thousand Dollars ($50,000). Said bond or check shall be given as security
that if the bid is accepted a contract will be entered into and the performance of it
properly secured.

A-5 DISPOSITION OF BID BONO, CERTIFIED OR CASHIER'S CHECK
a. When the bid is accepted, the bid bond, certified or cashier's check will be
returned after the contract has been _sig_ned and the. P.erfQrm~n~e bc:md, if
required, has been submitted to, and approved by, the City.
b. If the successful bidder falls to enter into a contract, the bid bond, certified
or cashier's check shall be forfeited and the principal amount of the bid
bond shall be paid to the City, or the check shall be surrendered to the
City as the agreed amount of liquidated damages.
c. The bid bond, certified or cashier's check of the next lowest and best
bidder will be retained until the lowest and best bidder has signed and
secured the performance of its contract. If such lowest and best bidder
fails to do so, the security of the next lowest and best bidder shall
continue to be retained until it properly secures the contract awarded it. If
such next lowest and best bidder defaults, the principal amount of its bid
bond, or check shall also be forfeited to the City as liquidated damages.
d. When a bid is rejected, the bid bond or check will be released or returned,
respectively, to the bidder.
A-6 EXPLANATIONS WRITTEN OR ORAL
Any bidder finding a discrepancy or omission in the specifications or having any
doubt as to their meaning, shall immediately notify the Commissioner of
Purchases and Supplies, in writing. The Commissioner will respond by sending
written notices or instructions to all bidders. The City will not be responsible for
any oral instructions.
A-7 PRICE BIDS AND DISCOUNTS
a. Unit Prlces
In the Schedule of Items the bidder must give the unit price stated in
figures of every item bid, in the space so provided.
b. Trade Discounts
When the bidder offers a trade discount, the amount of such discount
shall be stated on the Schedule of Items bid.
c. Catalog Pricing
Where the bidder submits its quotation by filing its catalog price list and
discount, such documents shall be part of the bid and must be separately
signed by the same person and in the same manner as on the bid form.
A-8 BIDDER'S DESCRIPTION OF ITEMS
a. Each bidder shall, in its bid, describe completely the goods or services it
proposes to furnish in response to and under the terms of the bid.
b. The Commissioner of Purchases and Supplies may require a bidder to
furnish additional information and/or specifications concerning items to be
purchased under the terms of the bid.
A-9 MANUFACTURER'S NAME
a. The use of a manufacturer's or a trade name in the specifications is solely
for the purpose of designating a standard of quality and type and for no
other purpose.
b. Every bidder shall state in its Schedule of Items bid the man*ufacturer's
and the trade name, if any, of each item they propose to furnish.
2

A-10 SAMPLES
If the commissioner of Purchases and Supplies requests, a bidder shall provide
samples of the items it proposes to furnish if awarded a contract pursuant to its
bid.
A-11 TIME OF DELIVERY
Bidder must state in its bid the time, in calendar days, within which it will deliver
the item(s) bid unless stated differently in the specifications.
A-12 PAYMENT DISCOUNT WHEN USED TO DETERMINE LOWEST AND BEST
BID
a. ln determining the lowest and best bid, the City will consider all bids on a
basis of the net price to be paid after deduction of the discount specified;
except that if the terms of payment specified by the bidder require
payment in less than thirty (30) days from the date of the invoice, the
discount offered will not be deducted from the price stated in the bid to
determine the lowest and best bidder, and the bid will be considered only
on the basis of the unit price actually named in the bid. But if,
notwithstanding the provisions of this paragraph such bid is determined to
be the lowest and best bid, the City reserves the right to accept the terms
named in the bid if such terms are to the advantage of the City as a basis
for payment of invoices only, but not in any case as a basis for
determining the lowest and best bidder.
b. The City will take a discount of two percent (2%) on payments made
within thirty (30) days from receipt of articles, commodities, materials,
supplies, equipment or services, unless the bidder indicates otherwise on
the space provided on the Schedule of Items bid.
PARAGRAPHS A-13 THROUGH A-15 APPLY .Qli.bY IF THE "REQUIREMENT
CONTRACT" BLOCK IS CHECKED ON PAGE 1 OF THE SCHEDULE OF ITEMS
AND ON THE BID FORM.
A-13 REQUIREMENT CONTRACT DEFINED
a. A requirement contract is a contract under which 'the contractor has a
duty to provide the City's requirements during the contract term for all
articles, commodities, supplies, materials, equipment and/or services set
forth in the bid and required by the City's authorized users of the items
approved for contract.
b. A contract awarded under this bid will be termed a requirement contract.
A-14 PURCHASES UNDER A REQUIREMENT CONTRACT
a. Under a requirement contract, a contractor shall supply all the City's
requirements during the term for the articles, commodities, supplies,
materials, services or equipment set forth in the Invitation to Bid. See
GENERAL CONDITIONS, Section B-24, Duration of Contract.
b. If the Schedule of Items in the Invitation to Bid is marked "requirement
contract," then all quantities stated in the Schedule of Items are the City's
good-faith estimates only. The City shall place each order under the
3