MI-65 Transfer Piping

You are invited to submit a proposal for the items specified in this Request for Proposal (RFP), by the provisions contained herein, and the terms and conditions of the proposed firm fixed price subcontract entered into as a result of this solicitation.

This is a small business set-aside. The North American Industry Classification System (NAICS) code for this solicitation is 332996, Fabricated Pipe and Pipe Fitting Manufacturing. The small business size standard for this NAICS code is $45.0 Million

A Pre-Proposal Meeting and Site Visit is scheduled for 10:00 A.M, Central Time, May 01, 2025, at Wilson Hall West Entrance Lobby. The meeting provides an opportunity to discuss and clarify the RFP. However, nothing said or represented in the meeting shall be deemed to modify RFP requirements unless followed by a written amendment. Offerors are requested to submit questions relative to the RFP in advance of the meeting so the Procurement Specialist may prepare responses. Offerors’ participation at this meeting is strongly recommended.

Except for those already having a Fermilab Access badge, anyone attending the Pre-Proposal Meeting and Site Visit must fill out an Access Request form (see link below) at least seven (7) days before the scheduled date and preferably be a U.S. Citizen. Onsite access approvals are dependent on citizenship status and the location(s) being visited. In addition, please review the Business Visitor Registration Instruction Instructions and Directions provided as part of the RFP.

https://fermi.servicenowservices.com/expert_shell.do?sysparm_sys_id=63f9f6a8dbd148104e65ff621f 961975.

Upon request approval, the individual will receive an informal invitation letter with a QR code, which is required to be presented at the security gate, otherwise, access to Fermilab will be denied.

When checking in at the Security Gate House, the individual will be required to present a Valid Driver’s License (Real ID) and the informal invitation letter with the QR code, and the Visitor and Business Visitor Attestation Form. If the Driver’s License is not Real ID compliant, one of the appropriate REAL

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ID documents (https://www.tsa.gov/travel/security-screening/identification) is required.

Masks are required to be worn when the Community Covid Level of “high” exists. Individuals are then required to wear a KN-95 or N-95 mask. Unfiltered cloth masks are not permitted to be worn alone but can be worn over a Level 2 medical mask (double mask).

Please note that when entering Fermilab:

• No weapons, firearms, or ammunition (regardless of concealed and carry permit) are allowed on-site.

• No explosives or any other apparatus or material hazardous to the public or property are allowed on-site.

• Illinois Rules of the Road are to be followed while driving on Fermilab’s premises.

1.1 Description

The MI-65 transfer piping project shall demolish and rebuild piping that connects two tanks

within the MI-65 service building. The existing piping system consists of double wall PVC piping,

bulk head fittings, valves, and fittings. The new replacement piping system consists of welded

stainless steel piping and flanged valves, constructed to the requirements of ASME B31.3 and

FESHM 5031.1.

1.2 Scope

The subcontractor shall perform the following scope of work to provide FermiForward with a fully

functioning piping system at MI-65.

1.2.1 CONSTRUCTION WORK

The subcontractor shall perform the following work:

1. Demolition of existing double wall PVC Piping connecting the two tanks within MI-65 in

accordance with FermiForward disposal of materials. FermiForward shall inspect

demolished piping prior to disposal.

2. Submission of Welder Qualification Record complying with specification section SS-9-

002, or alternate qualification record meeting or exceeding specification section SS-9-

002.

3. Welding a coupon weld in the presence of FermiForward’s authorized representative.

4. Welding the new piping system with at least 10% of the welds examined by

FermiForward’s authorized representative.

5. Hydrostatically testing the system upon completion of assembly.

1.3 Activities and Timeline

1.3.1 TIMELINE

The subcontractor shall comply with the following timeline:

1. Milestone 0 – 0 Calendar Days – Notice to Proceed (NTP). This milestone marks the

point where construction work may begin;

2. Milestone 1 – 14 Calendar Days – All material submittals;

3. Milestone 2 – 90 Calendar Days – Complete with punch-list items remaining, piping

installed and tested and placed into operations.

4. Milestone 3 – 105 Calendar Days - Project Complete