7210--New Mattresses - RMR VAMC

Active

Contract Opportunity

Request for Quote (RFQ) #: 36C25926Q0381
New Mattresses for Eastern Colorado Healthcare System (ECHCS)
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with Revolutionary FAR Overhaul (RFO) Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.
* The deadline for all questions is 12:00pm MST April 6, 2026.
All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation.
** Quotes are to be provided Christopher.hollingsworth2@va.gov no later than 16:00pm MST, April 8, 2026.
Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make the award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award.
This is a Request for Quote (RFQ), and the solicitation number is 36C25926Q0381. The government anticipates awarding a firm-fixed price contract resulting from this solicitation.
This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01 effective March 13, 2026.
The North American Industrial Classification System (NAICS) code for this procurement is 337910 Mattress Manufacturing with a business size standard of 1,000 employees. This solicitation is 100% set-aside for Small Business.
List of Line Items;
Line Items
Description

Quantity
Unit of Measure
Unit Price ($)
Total Price ($)
0001
Mattress 36x80 w/o zippers
30
EA
$
$


Grand Total ($)
Description of Requirements for the items/Services to be acquired:

Statement of Work
Mattresses
Eastern Colorado Health Care System
Aurora, CO
2 December 2025

PURPOSE
The purpose of this requirement is to deliver mattresses to the VA Eastern Colorado Health Care System, located at 1700 N. Wheeling Street, Aurora, CO 80045.

SCOPE
The Contractor shall deliver all items listed in section 3.1.
All items must meet all salient characteristics defined in section 3.1.
The Contractor shall furnish all personnel, supplies, and equipment required for delivery.

3. ITEM SPECIFICATIONS AND SALIENT CHARACTERISTICS
3.1. Detailed Item Description Example: Mattresses with the specifications below
Basis of Design (make/model/Mfr Part No): Mattresses with below specifications
Technical Specifications/Salient Characteristics:
Mattresses 36x80 w/o zippers
Med Surg use
Weight capacity up to 350 pounds
Width 36 inches
Length 80 inches
Designed to prevent pressure ulcers
Zoned layers or channels to redistribute weight
Envy 4 way stretch top cover
Non-skid polyurethane bottom cover
Halogen free fire barrier
Pressure mapping 12 chamber mattress
No zippers

DELIVERY
4.1 Delivery Timeframe: within 30 days of award unless specified differently within scope of contract.
4.2 Delivery Location: Contractor shall deliver all equipment to the Eastern Colorado Health Care System, 1700 N. Wheeling Street, Aurora, CO 80045
Delivery Markings: Contractor shall deliver items in manufacturer's original sealed containers with manufactures name marked thereon. Deliveries shall be marked with the PO and contract number.
Delivery will be coordinated through the On-Site Point of Contact (POC). POCs for delivery are: Daniel.bakko@va.gov
OPERATION AND MAINTENANCE MANUALS
Binders - Quantity (2) each for items identified in section 3.1
Digital Copies - Quantity (1) each for items identified in section 3.1.
Deliver compilation of all manufacturers recommended maintenance schedule and operation materials packaged in binder(s) to On-Site Point of Contact upon completion of installation.

SECURITY REQUIREMENTS
Security background checks are not required.
WARRANTY
The contractor shall provide all manufacturer(s) warranties on all parts and labor at time of delivery.
The warranties shall include all travel and shipping costs associated with any warranty repair.

End of Statement of Work

Delivery and acceptance are to be F.O.B Destination (RFO 52.247-34) at the VA Eastern Colorado Health Care System (ECHCS).

Department of Veterans Affairs
Rocky Mountain Regional VAMC
1700 N. Wheeling St
Aurora, CO
80045

52.212-1, Instructions to Offerors-Commercial Items applies to this acquisition

Any award made as a result of this solicitation will be made on an All or Nothing Basis.

State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.

If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be verified and visible in the SBA Small Business Certification (SBS): https://search.certifications.sba.gov/ at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award.

Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.

All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror s page limitations unless otherwise indicated in the specific volume instructions below.

All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.

ADDENDUM to RFO 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL

Submission of quote shall include the following volumes: (I) Technical capability or quality offered to meet the Government requirement; (II) Price; (III) Completion of RFO 25 Provision

Volume I - Technical capability or quality to meet the Government requirement.
The offeror shall submit specifications, cut sheets, or brochures confirming the equal products, including equal products of the brand name manufacturer submitted, meets or exceeds the salient physical, functional, or performance characteristic specified in this solicitation. The product(s) quoted must be identified by brand name, if any, and make or model number.

Volume II Price
Price - The offeror shall complete the pricing schedule provided in Section (iv) above: Price/Cost Schedule.

Volume III Completion of RFO 25 Provision
The offeror shall complete the provision if required by RFO Part 25. Provision RFO 52.225-2.

(End of Addendum to 52.212-1)

52.212-2, Evaluation--Commercial Items applies to this acquisition.

ADDENDUM to RFO 52.212-2 EVALUATION COMMERCIAL ITEMS:

The Government will award a contract resulting from this solicitation to the offeror responsible whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors.

The following factors shall be used to evaluate quotations:
Factor I. Technical capability or quality offered to meet the Government requirement
Factor II. Price
Factor III Completion of RFO 25 Provision

Evaluation Approach. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government will use comparative analysis. The following factors will be used to evaluate offers:

Factor 1. Technical capability or quality of the item offered to meet the Government requirement: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.

Factor 2. Price: The Government will evaluate the price by adding the total of all line-item prices. The Government may use various price analysis techniques and procedures to make price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the item offered to the Government requirement shall not be selected regardless of price.

Factor 3. Completion of RFO 25 Provision: The Government will evaluate the responses an offeror makes to Attachment - RFO 52.225-2, for completeness. The Government will evaluate quotes of foreign and domestic offers IAW RFO Part 25. The offeror will complete the provision if required IAW RFO 25. RFO 52.225-2.

If offeror does not provide all volumes as outlined in RFO 52.212-1 Instructions, the offer may be considered non-responsive.
(End of Addendum to 52.212-2)
52.212-4, Contract Terms and Conditions--Commercial Items applies to this acquisition Any inconsistencies in this solicitation or contract shall be resolved by giving precedence IAW 52.212-4(r). By submitting a quote, the offeror understands that quotes will not be referenced in 1449 and clauses incorporated in the solicitation will dictate the contract. All offerors shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under the contract IAW RFO 52.212-4(q). The Government reserves the right to deny requests for clause changes that are not included in this solicitation should the request be inconsistent with the RFO or VAAR.
The following RFO clauses are incorporated by reference:
Applicable (X)
Number
Title
Source

52.203-6 with Alt I
Restrictions on Subcontractor Sales to the Government
Statute

52.203-13
Contractor Code of Business Ethics and Conduct
Statute
X
52.203-17
Contractor Employee Whistleblower Rights
Statute

52.203-19
Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements
Statute

52.204-9
Personal Identity Verification of Contractor Personnel
Other
X
52.204-13
System for Award Management Maintenance
Statute

52.204-91
Contractor identification
Other

52.209-6
Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment
Statute

52.209-9
Updates of Publicly Available Information Regarding Responsibility Matters
Statute
X
52.209-10
Prohibition on Contracting with Inverted Domestic Corporations
Statute

52.219-4
Notice of Price Evaluation Preference for HUBZone Small Business Concerns
Statute
X
52.219-6
Notice of Total Small Business Set-Aside
Statute

52.219-6 with Alt I
Notice of Total Small Business Set-Aside, with Alternate I
Statute

52.219-8
Utilization of Small Business Concerns
Statute

52.219-9
Small Business Subcontracting Plan
Statute

52.219-9 with Alt I
Small Business Subcontracting Plan, with Alternate I
Statute

52.219-9 with Alt II
Small Business Subcontracting Plan, with Alternate II
Statute

52.219-9 with Alt III
Small Business Subcontracting Plan, with Alternate III
Statute

52.219-9 with Alt IV
Small Business Subcontracting Plan, with Alternate IV
Statute

52.219-14
Limitations on Subcontracting
Statute

52.219-16
Liquidated Damages Subcontracting Plan
Statute

52.219-33
Nonmanufacturer Rule
Statute
X
52.222-3
Convict Labor
EO
X
52.222-19
Child Labor Cooperation with Authorities and Remedies
EO

52.222-35
Equal Opportunity for Veterans
Statute

52.222-35 with Alt I
Equal Opportunity for Veterans, with Alternate I
Statute
X
52.222-36
Equal Opportunity for Workers with Disabilities
Statute

52.222-36 with Alt I
Equal Opportunity for Workers with Disabilities, with Alternate I
Statute

52.222-37
Employment Reports on Veterans
Statute
X
52.222-40
Notification of Employee Rights Under the National Labor Relations Act
EO

52.222-41
Service Contract Labor Standards
Statute

52.222-42
Statement of Equivalent Rates for Federal Hires
Employee Class Monetary Wage-Fringe Benefits
_____________ __________________________
_____________ __________________________
Statute

52.222-43
Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts)
Statute

52.222-44
Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment
Statute
X
52.222-50
Combating Trafficking in Persons
Statute

52.222-50 with Alt I
Combating Trafficking in Persons, with its Alternate I
Statute

52.222-51
Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment Requirements
Other

52.222-53
Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services Requirements
Other

52.222-54
Employment Eligibility Verification
EO

52.222-62
Paid Sick Leave Under Executive Order 13706
EO

52.223-9
Estimate of Percentage of Recovered Material Content for EPA-Designated Items
Statute

52.223-9 with Alt I
Estimate of Percentage of Recovered Material Content for EPA-Designated Items, with Alternate I
Statute

52.223-11
Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons
Statute

52.223-12
Maintenance
Statute

52.223-20
Aerosols
Statute

52.223-21
Foams
Statute
X
52.223-23
Sustainable Products and Services
Statute

52.224-3
Privacy Training
Statute

52.224-3 with Alt I
Privacy Training, with Alternate I
Statute

52.225-1
Buy American-Supplies
Statute
X
52.225-1 with Alt I
Buy American-Supplies, with Alternate I
Statute

52.225-3
Buy American-Free Trade Agreements-Israeli Trade Act
Statute

52.225-3 with Alt II
Buy American-Free Trade Agreements-Israeli Trade Act, with Alternate II
Statute

52.225-3 with Alt III
Buy American-Free Trade Agreements-Israeli Trade Act, with Alternate III
Statute

52.225-3 with Alt IV
Buy American-Free Trade Agreements-Israeli Trade Act, with Alternate IV
Statute

52.225-5
Trade Agreements
Statute

52.225-19
Contractor Personnel in a Designated Operational Area or Supporting a Diplomatic or Consular Mission outside the United States
Other

52.225-26
Contractors Performing Private Security Functions Outside the United States
Statute

52.226-4
Notice of Disaster or Emergency Area Set-Aside
Statute

52.226-5
Restrictions on Subcontracting Outside Disaster or Emergency Area
Statute
X
52.226-8
Encouraging Contractor Policies to Ban Text Messaging While Driving
EO

52.229-12
Tax on Certain Foreign Procurements
Statute
X
52.232-29
Terms for Financing of Commercial Products and Commercial Services
Statute

52.232-30
Installment Payments of Commercial Products and Commercial Services
Statute
X
52.232-33
Payment by Electronic Funds Transfer System for Award Management
Statute

52.232-34
Payment by Electronic Funds Transfer Other than System for Award Management
Statute

52.232-36
Payment by Third Party
Statute
X
52.232-40
Providing Accelerated Payments to Small Business Subcontractors
Statute

52.232-90
Fast Payment Procedure
Statute
X
52.233-3
Protest After Award
Statute
X
52.233-4
Applicable Law for Breach of Contract Claim
Statute
X
52.240-91
Security Prohibitions and Exclusions
Statute

52.240-91 with Alt I
Security Prohibitions and Exclusions, with Alternate I
Statute

52.240-92
Security Requirements
Other

52.240-92 with Alt II
Security Requirements with Alternate II
Other

52.240-93
 Basic Safeguarding of Covered Contractor Information Systems
Â
X
52.244-6
Subcontracts for Commercial Products and Commercial Services
Statute

52.247-64
Preference for Privately Owned U.S.-Flag Commercial Vessels
Statute

52.247-64 with Alt I
Preference for Privately Owned U.S.-Flag Commercial Vessels, with Alternate I
Statute

52.247-64 with Alt II
Preference for Privately Owned U.S.-Flag Commercial Vessels, with Alternate II
Statute

Additional contract requirements or terms and conditions:
852.252-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items:
VAAR Clauses are incorporated by reference as follows:
VAAR 852.203-70
Commercial Advertising (MAY 2018)
VAAR 852.219-73
VA Notice of Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses. (JAN 2023) (DEVIATION)
VAAR 852.232-72
Electronic Submission of Payment Requests (NOV 2018)
VAAR 852.246-71
Rejected Goods (OCT 2018)
VAAR 852.222-71
Compliance with Executive Order 13899. (DEVIATION) (APR 2025)
VAAR Provisions are incorporated as follows:
VAAR 852.233-70
Protest Content/Alternative Dispute Resolution (OCT 2018)
VAAR 852.233-71
Alternate Protest Procedure (OCT 2018)

RFO 52.252-1 Solicitation Provisions Incorporated by Reference
The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at RFO 52.252-1, Solicitation Provisions Incorporated by Reference. Copies may also be obtained from the contracting officer.
http://www.acquisition.gov/far/index.html
https://www.acquisition.gov/vaar
The following RFO provisions are to be incorporated by reference:
Applicable (X)
Number
Title
Source

52.203-11
Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions
Statute

52.203-18
Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation
Statute
X
52.204-7
System for Award Management Registration
Statute

52.204-7 with Alt I
System for Award Management Registration, with Alternate I
Statute

52.204-90
Offeror Identification
Statute

52.207-6
Solicitation of Offers from Small Business Concerns and Small Business Teaming Arrangements or Joint Ventures (Multiple-Award Contracts)
Statute

52.209-12
Certification Regarding Tax Matters
Statute

52.219-2
Equal Low Bids
Statute

52.222-18
Certification Regarding Knowledge of Child Labor for Listed End Products
E.O.

52.222-48
Exemption from Application of the Service Contract Labor Standards for Maintenance, Calibration, or Repair of Certain Equipment Certification
Other

52.222-52
Exemption from Application of the Service Contract Labor Standards for Certain Services-Certification
Other

52.222-56
Certification Regarding Trafficking in Persons Compliance Plan
Statute

52.223-4
Recovered Material Certification
Statute
X
52.225-2
Buy American Certificate
Statute

52.225-4
Buy American-Free Trade Agreements-Israeli Trade Act Certificate
Statute

52.225-6
Trade Agreements-Certificate
Statute

52.225-20
Prohibition on Conducting Restricted Business Operations in Sudan-Certification
Statute

52.225-25
Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications
Statute

52.226-3
Disaster or Emergency Area Representation
Statute

52.229-11
Tax on Certain Foreign Procurements Notice and Representation
Statute
X
52.240-90
Security Prohibitions and Exclusions Representations and Certifications
Statute

The Defense Priorities and Allocations System (DPAS) does not apply.
Date and Time offers are due to Christopher.hollingsworth2@va.gov by 16:00pm MST, April 8, 2026.
Name and email of the individual to contact for information regarding the solicitation:
Chris Hollingsworth
Christopher.Hollingsworth2@va.gov

Attachments/Links