AIRPORT SIGN PANELS

Location:	Louisiana
Posted:	Apr 17, 2026
Due:	May 6, 2026
Agency:	State Government of Louisiana
Type of Government:	State & Local
Category:	99 - Miscellaneous K - Modification of Equipment
Solicitation No:	20008-A26-03527
Publication URL:	To access bid details, please log in.

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INVITATION TO BID – SEALED BID

SEALED BIDS will be received by the PURCHASING DIVISION of the CITY OF BATON ROUGE, EAST

BATON ROUGE PARISH until 11:00 am CST, May 6, 2026 at the location shown below.

TITLE: A26-03527

AIRPORT SIGN PANELS

FILE NO: 26-03527

AD DATES: 04/22/2026 & 04/29/2026

SHIP TO ADDRESS:

Baton Rouge Metropolitan Airport

9430 JACKIE COCHRAN DRIVE

BATON ROUGE, LA 70807

VENDOR NAME

RETURN BID TO:

PURCHASING DIVISION

Physical Address:

222 St. Louis Street

8th Floor Room 826

Baton Rouge, LA 70802

**NOTE: U.S. Postal Regular & Expedited Mail do not deliver

to our physical address; delays may occur due to City

Parish Mailroom processing

Contact Regarding Inquiries:

Purchasing Analyst : ELIZABETH MILLER

Telephone Number: 225-389-3259 x 3283

Email:

ermiller@brla.gov

MAILING ADDRESS

REMIT TO ADDRESS

TELEPHONE NO.

FAX NO.

CITY, STATE, ZIP

E-MAIL

FEDERAL TAX ID OR SOCIAL SECURITY NUMBER TITLE

AUTHORIZED SIGNATURE (Required)

PRINTED NAME

TO BE COMPLETED BY VENDOR:

CONTRACTORS LICENSE IF APPLICABLE

1. _________STATE DELIVERY DAYS MAXIMUM AFTER RECEIPT OF ORDER.

2. _________% discount for payment made within 30 days. Discount for payment made in less

than 30 days, or less than 1%, or applicable to an indefinite quantity contract will be

accepted but not an award consideration.

No. Date:

Bidders should acknowledge all addenda and the date received.

The Bidder acknowledges receipt of the following issued ADDENDA

No. Date:

F.O.B.: DESTINATION - PAYMENT TERMS: NET 30

ALL BLANKS ON THIS PAGE SHOULD BE COMPLETED TO AVOID REJECTION OF BID

The signature on this document certifies that proposer has carefully examined the instructions

to bidders, terms and specifications applicable to, and made a part of this solicitation. By

submission of this document, proposer further certifies that the prices shown are in full

compliance with the conditions, terms and specifications of this solicitation. Bid must be

signed in the designated space above and by person authorized to sign for bidder.

No alterations, changes or additions are allowed on this solicitation, and no additional

information, clarifications or other documents are to be included unless specifically required

by the specification. Any errors in extensions of prices will be resolved in favor of unit prices

submitted.

If services are to be performed in East Baton Rouge City-Parish, evidence of a current

occupational license and/or permit issued by the City-Parish shall be supplied by the

successful vendor, if applicable.

INSTRUCTIONS TO BIDDERS / TERMS & CONDITIONS - SEALED BIDS

Bidders are urged to promptly review the requirements of this specification and submit questions

for resolution as early as possible during the bid period. Questions or concerns must be submitted

in writing to the purchasing division during the bid period. Otherwise, this will be construed as

acceptance by the bidders that the intent of the specifications is clear and that competitive bids

may be obtained as specified herein. Protests with regard to the specification documents will not

be considered after bids are opened.

1. Read the entire bid, including all terms and conditions and specifications.

2. Bids are mailed only as a courtesy. The City - Parish does not assume responsibility for

failure of bidders to receive bids. Bidders should rely only on advertisements in the local

newspaper, and should personally pick up bids and specifications. Full information may

be obtained, or any questions answered, by contacting the Purchasing Division, 222 Saint

Louis Street, 8th Floor, Room 826, Baton Rouge, LA 70802 or by calling (225) 389-3259.

The City will not accept fax proposals or proposals sent via e-mail. All faxed or e-mailed

proposals shall be rejected and returned.

3. The bid number, bidder's name, address and bid opening date should be clearly printed

or typed on the outside of the bid envelope. Only one bid will be accepted from each

bidder for the same job. Alternates will not be accepted unless specifically requested in

the proposal. Submission of more than one bid or alternates not requested may be

grounds for rejection of all bids by the bidder.

4. The method of delivery of bids is the responsibility of the bidder. All bids must be received

by the Purchasing Division on or before the specified bid opening date and time. Late

bids will not be considered under any circumstances.

5. Failure to deliver within the time specified in the bid will constitute a default and may cause

cancellation of the contract. Where the city has determined the contractor to be in default,

the city reserves right to purchase any or all products or services covered by the contract

on the open market and to charge the contractor with cost in excess of the contract price.

Until such assessed charges have been paid, no subsequent bid from the defaulting

contractor will be considered.

6. The City Parish specifically reserves the right to evaluate bids and award items separately,

grouped or on an all or none basis, to accept the bid which is in the best interest of the

City parish, and to reject all proposals if that is in the best interest of the City Parish.

7. Except for bids submitted through the www.centralauctionhouse.com on-line bidding

site, bids shall be accepted only on proposal forms furnished by the City of Baton Rouge

and Parish of East Baton Rouge Purchasing Division. Official Bid Documents are available

at Central Bidding (http://www.centralauctionhouse.com ). Electronic Bids may be

submitted at Central Bidding (www.centralbidding.com). For questions related to the

electronic bidding process, please call Central Bidding at 225-810-4814. Bids shall be

accepted only on proposal forms furnished by the City of Baton Rouge and Parish of East

Baton Rouge Purchasing Division. The City - Parish will only accept bids from those

bidders in whose names the proposal forms and/or specifications were issued. Altered or

incomplete bids, (including non-acknowledgement of issued addenda or the use of

substitute forms or documents, will subject the bid to rejection on non-responsiveness

grounds.

8. All bids must be typed or written in ink. Any erasures, strikeover and/or changes to prices

should be initialed by the bidder. Failure to initial may be cause for rejection of the bid as

non-responsive.

9. All bids must be manually signed by a properly authorized party. Failure to do so shall

cause the bid to be rejected as non-responsive.

10. Where one or more vendor’s exact products or typical workmanship is designated as the

level of quality desired or equivalent, the Purchasing Division reserves the right to

determine the acceptability of any equivalent offered.

11. Detailed factory specifications, illustrative literature and any deviations should be

submitted with bid as required by the specifications or on the bid form. Representative

samples shall be submitted upon request, if appropriate. Bidders proposing an equivalent

brand or model should submit with the bid information (such as illustrations, descriptive

literature, and technical data) sufficient for the City to evaluate quality, suitability, and

compliance with the specifications in the solicitation.

Written addenda issued prior to bid opening which modifies the bid shall become a part of the bid,

and shall be incorporated within the purchase order and/or contract. Only a written interpretation

or correction by Addendum shall be binding. Bidders shall not rely upon any interpretation or

correction given by any other method. Failure to acknowledge receipt of addenda (if any) shall

render the bid non- responsive and subject to rejection.

12. For Printing solicitations, artwork, dies and/or molds shall become the property of the City - Parish

Government and must be returned to the Purchasing Division, 222 Saint Louis Street, 8th Floor,

Room 826, Baton Rouge, LA 70802, upon completion of the order.

13. All applicable chemicals, herbicides, pesticides and hazardous materials must be registered for

sale in Louisiana by the Department of Agriculture, State of Louisiana, registered with the EPA and

must meet all requirements of Louisiana State Laws. Bidders must submit product label, material

safety data sheet and EPA registry number with bid. This information will be required on any

subsequent deliveries if there is a change in chemical content or a different product is being

supplied. Failure to submit this data may be cause for the bid to be rejected or the contract

canceled.

14. Delivery of items must be made on time to City - Parish final destinations within East Baton Rouge

Parish. All freight charges shall be prepaid by vendor. Late deliveries or unsatisfactory

performance may be cause to cancel the Purchase Order or contract.

15. EAST BATON ROUGE PARISH requires all products to be new (current) and all work must be

performed according to standard practices for the project. Unless otherwise specified, no

aftermarket parts will be accepted. Unless otherwise specified, all workmanship and materials must

have at least one (1) year guaranty, in writing, from the date of delivery and/or acceptance of the

project. Any deviations or alterations from the specifications must be indicated and/or supporting

documentation supplied with bid submission.

16. The State of Louisiana Code of Governmental Ethics places restrictions on awarding contracts or

purchase orders to persons who are employed by any agency of the City - Parish Government, or

any business of which he or his spouse has more than a twenty-five percent (25%) interest. The

Code also prescribes other restrictions against conflict of interest and establishes guidelines to

assure that appropriate ethical standards are followed. If any question exists regarding potential

violation of the Code of Ethics, bidders should contact the Purchasing Division prior to submission

of the bid. Any violation of the Code of Ethics shall be grounds for disqualification of bid or

cancellation of contract.

17. All Prices bid shall remain in effect for a period of at least sixty (60) days. City - Parish purchases

are excluded from state and local taxes.

18. Acceptance of award by vendor, either in writing or by shipment of any article described herein,

shall effectuate a contract between City - Parish and vendor for the materials described herein, and

no additional conditions or amendments shall have any effect unless approved in writing by City -

Parish.

19. The City - Parish is an equal opportunity employer, and does not discriminate against anyone on

the basis of race, sex, creed, color, religion, national origin, ancestry, reprisal, disability, sexual

orientation, marital status or political affiliation.

20. In accordance with Louisiana Revised Statutes, a preference may be allowed for equivalent

products produced, manufactured or grown in Louisiana and/or firms doing business in the State

of Louisiana. Do you claim this preference if allowed? YES

NO____. If this preference is

claimed, attach substantiating information to the proposal to show the basis for the claim.

21. Right To Audit Clause: The Contractor shall permit the authorized representative of the

City-Parish to periodically inspect and audit all data and records of the Contractor relating

to his performance under this contract.

22. Terms and Conditions: This solicitation contains all terms and conditions with respect to the

purchase of the goods and/or services specified herein. Submittal of any contrary terms and

conditions may cause your bid to be rejected. By signing and submitting a bid, vendor agrees that

contrary terms and conditions which may be included in their bid are nullified; and agrees that this

contract shall be construed in accordance with this solicitation and governed by the laws of the

State of Louisiana as required by Louisiana Law.

In accordance with the provisions of LA. R.S. 38:2212.9, in awarding contracts after August 15,

2010, any public entity is authorized to reject the lowest bid from, or not award the contract to, a

business in which any individual with an ownership interest of five percent or more has been

convicted of, or has entered a plea of guilty or Nolo Contendere to any state felony crime or

equivalent federal felony crime committed in the solicitation or execution of a contract or bid

awarded under the laws governing public contracts under the provisions of Chapter 10 of this Title,

professional, personal, consulting, and social services procurement under the provisions of

Chapter 16 of Title 39 of the Louisiana Revised Statutes of 1950, or the Louisiana Procurement

Code under the provisions of Chapter 17 of Title 39 of the Louisiana Revised Statutes of 1950.

23. Certification of no suspension or debarment. By signing and submitting any bid for $25,000 or more,

the bidder certifies that their company, any subcontractors, or principals are not suspended or

debarred by the general services administration (GSA) in “Audit Requirements In subpart F of the

Office of Management and Budget’s uniform administrative requirements, cost principles, and audit

requirements for federal awards” (Formerly OMB circular a-133).

a. A list of parties who have been suspended or debarred can be viewed via the internet at

http://www.sam.gov.

b. A contract award must not be made to parties listed on the government wide exclusions in

the System for Award Management. (SAM), in accordance with OMB guidelines at 2 C.F.R.

180. SAM Exclusions contains the names of parties debarred, suspended, or otherwise

excluded by agencies, as well as parties declared ineligible under statutory or regulatory

authority other than Executive Order 12549.

24. Bid prices shall include delivery of all items F.O.B. destination or as otherwise provided. Bids

containing “Payment in Advance” or “C.O.D. requirements may be rejected. Payment is to be made

within 30 days after receipt of properly executed invoice or delivery, whichever is later.

25. East Baton Rouge Parish is exempt from paying sales tax under LSA-R.S. 47:301 (8)(c). All prices

for purchases by East Baton Rouge Parish of supplies and materials shall be quoted in the unit of

measure specified and unless otherwise specified, shall be exclusive of state and local taxes. The

price quoted for work shall be stated in figures. In the event there is a difference in unit prices and

totals, the unit price shall prevail.

26. Bidders may attend the bid opening, but no information or opinions concerning the ultimate contract

award will be given at the bid opening or during the evaluation process. Bids may be examined

within 72 hours after bid opening. Information pertaining to completed files may be secured by

visiting the Purchasing Division during normal working hours. Written bid tabulations may be

accessed at: http://city.brla.gov/dept/purchase/bidresults.asp.

27. Bidders or their authorized representatives are invited via teleconference with the information below

on the date and time of this bid opening joining by phone +1-408-418-9388 United States Toll

Access code: 263 373 080 (followed by the # button).

28. Contractor agrees, upon receipt of written notice of a claim of a claim or action, to defend the claim

or action, or take other appropriate measure, to indemnify, and hold harmless, the city, its agents

and employees from and against all claims and actions for bodily injury, death or property

damages caused by fault of the contractor, its officers, its agents, or its employees. Contractor is

obligated to indemnify only to the extent of the fault of the contractor, its officers, its agents, or its

employees, however the contractor shall have no obligation as set forth with respect to any claim

or action from bodily injury, death or property damages arising out of the fault of the City, its officers,

its agents, or its employees.

29. In accordance with Louisiana Law (R.S. 12:262.1 and 12:1308.2), all corporations and limited

liability companies must be in good standing with the Louisiana Secretary of State at the time of

execution of the contract.

30. Vendors submitting signed bids agree to EEOC compliance and certify that they agree to adhere

to the mandates dictated by Title VI and VII of the Civil Right Act of 1964, as amended by the Equal

Opportunity Act of 1972, Federal Executive Order 11246, the Federal Rehabilitation Act of 1973,

as amended, the Vietnam Era Veteran’s Readjustment Assistance Act of 1974, Title IX of the

Education Amendments of 1972, the Age Act of 1975, and agrees to abide by the requirements of

the Americans with Disabilities Act of 1990.

31. Bidders must agree to keep informed of and comply with all federal, state and local laws, ordinances

and regulations which affect their employees or prospective employees.

32. Force Majeure: Any delay or failure of THE PROPOSER in performing its required obligations

hereunder shall be excused if and to the extent such delay or failure is caused by a Force Majeure

Event. A "Force Majeure Event" means an event due to any cause or causes beyond the

reasonable control of THE PROPOSER and shall include, but not be limited to, acts of God, strike,

labor dispute fire, storm, flood, windstorm, unusually severe weather, sabotage, embargo,

terrorism, energy shortage, accidents or delay in transportation, accidents in the handling and

rigging of heavy equipment, explosion, riot, war, medical pandemic or emergency, court injunction

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number	Description	Date Issued	Bid Open Date/Time
20008-A26-03527	AIRPORT SIGN PANELS Original: 20008-A26-03527	04/17/2026	05/06/2026 11:00:00 AM CT

Department	Non State - East Baton Rouge City Parish Purchasing
Section	Purchasing
Dept Code	20008
Contact	Paul Narcisse
Address	222 St Louis St 8th Floor; Room 826 Baton Rouge, LA 70802
Phone	225-389-3259, Ext. 3265
Fax	225-389-4841
Email	pgore@brla.gov

AIRPORT SIGN PANELS

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See also