Park Village Aquatics and Park Master Plan

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CITY OF THORNTON
REQUEST FOR PROPOSALS
FOR
PROFESSIONAL CONSULTING SERVICES
PARK VILLAGE AQUATICS AND PARK MASTER PLAN
PROJECT NO. 270-26
AUGUST 2026

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II. INDEX OF CONTENTS
I. TITLE PAGE
II. INDEX OF CONTENTS
III. NOTICE REQUEST FOR PROPOSALS
IV. PROPOSAL INSTRUCTIONS AND INFORMATION
V. PROPOSAL PREPARATION
VI. EXHIBIT 1 ACCEPTANCE OF CONDITIONS STATEMENT
VII. EXHIBIT 2 PROFESSIONAL] SERVICE AGREEMENT
EXHIBIT A CONSULTANT'S SCOPE OF SERVICES
EXHIBIT B CONSULTANT'S PERSONNEL AND SUBCONSULTANTS
LISTING
EXHIBIT C SCHEDULE OF CHARGES
VIII. EXHIBIT 3 REFERENCE AUTHORIZATION AND RELEASE FORM
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III. NOTICE
REQUEST FOR PROPOSALS
The City of Thornton, CO ("Thornton") respectfully requests separate sealed Proposals for
Professional Consulting Services for Park Village Aquatics and Park Master Plan, Project
No. 270-26 (hereinafter referred to as "Project"). Proposals will be received until 5:00 PM, local
time, September 23, 2026 in the Contract Administration Office, 9500 Civic Center Drive, 2nd
Floor City Hall, Thornton, CO 80229-4326.
Approved Methods for Submission of Proposals:
* Electronic proposals shall be submitted/ uploaded to BidnetDirect.com website in
response to this solicitation;
* Physical proposals may be submitted by mail or courier service;
* Physical Proposals will be received in the Contract Administration Office, 9500 Civic
Center Drive, 2nd Floor City Hall, Thornton, CO 80229-4326.
Late Proposals will not be accepted under any circumstances.
Project Description: The City of Thornton seeks consultant services to conduct an Aquatics and
Site Feasibility Study for Park Village Park, a 4.7-acre site containing an aging outdoor pool
complex, playground, detention basin, parking lot, and supporting facilities. The study will
evaluate existing conditions, community needs, aquatic service gaps, site constraints, and
regional aquatic recreation trends to determine the most appropriate long-term strategy for the
site. The consultant will engage stakeholders, assess feasible redevelopment alternatives,
develop a decision-making framework to evaluate tradeoffs, and identify options for
accommodating existing aquatic programs if services are modified or relocated. The final
deliverable will include conceptual alternatives, cost and operational considerations, a preferred
recommendation, and an implementation strategy that aligns community priorities with citywide
aquatic recreation needs.
The Agreement shall terminate when the scope of services has been completed, unless sooner
terminated by Thornton's issuance of a Termination Notice. Upon request, rates and charges
may be adjusted annually for subsequent one (1) year terms on the anniversary date of the
Agreement provided; however, that increases in rates and charges may not exceed the inflation
rate defined by the current Denver-Aurora-Lakewood CPI as published by the U.S. Bureau of
Labor Statistics.
To be minimally qualified for consideration for award, proposing firms must have successfully
completed three (3) projects that have a similar degree of complexity and cost within the past
three (3) years. Proposing Firms shall also have a valid Landscape Architect Certification in
Colorado.
Thornton utilizes the BidNet Direct System at www.BidNetDirect.com to distribute official copies
of the Request for Proposals ("RFP") for use in preparing Proposals. Proposing firms will be
required to register with the website to download the RFP documents and addenda. There is
no charge by BidNet Direct for this service. If you experience problems with the BidNet Direct
website, please call 1-800-835-4603 for assistance. Proposing firms are required to
acknowledge all addenda with their Proposal and are encouraged to either register with the
website or to request to view the addenda posted on the Contract Administration bulletin board
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prior to submission of a Proposal. Proposing firms that do not acknowledge all addenda may
be considered non-responsive. Upon request, the RFP documents, including addenda, are
also available for viewing on the City of Thornton Website,
https://solicitations.thorntonco.gov/solicitations or at the Contract Administration office located
on the 2nd floor of City Hall at 9500 Civic Center Drive, Thornton, CO. Proposing firms that do
not have download and/or printing capability in-house may contact a commercial reprographics
company for assistance with downloading and printing the RFP.
Late Proposals will not be accepted under any circumstances. Any Proposal(s) received after
the scheduled deadline for submitting Proposals will be returned to the proposing firm
unopened. Sole responsibility rests with the proposing firm to see that their Proposal is
received on or before the deadline.
Thornton reserves the right to reject any and all Proposals, in part or in whole, and to award
the Project to the most responsive and responsible firm(s) as deemed in the best interest of
Thornton; further, the right is reserved to waive any formalities or informalities contained in said
Proposal(s).
A mandatory Pre-Proposal Conference to discuss the Project(s) will be held at 1:00 PM on
September 2, 2026 at the Park Village Pool Complex, 4051 Summit Grove Pkwy, Thornton,
CO. Please email adam.reiner@thorntonco.gov for an invitation. If possible, please hold all
questions concerning this RFP until that time.
Physical proposals shall be submitted in a sealed envelope plainly marked on the outside with
the proposing firm's name and address and "Request for Proposals, Park Village Aquatics
and Park Master Plan, Project No. 270-26". Proposals delivered by mail or courier service
shall be in the sealed envelope inserted into a separate mailing envelope. On the outside of
the mailing envelope note "Proposal Enclosed, Park Village Aquatics and Park Master
Plan, Project No. 270-26".
Proposals submitted electronically shall be uploaded to the Vendor's portal through the
BidnetDirect.com website and shall follow the process/guidelines identified on the website and
this solicitation.
All questions shall be directed in writing to Adam Reiner, Contract Administrator, 9500 Civic
Center Drive, Thornton, CO 80229-4326, fax 303-538-7556, or e-mail -
adam.reiner@ThorntonCo.gov, 8:00 a.m. to 5:00 p.m., local time, Monday through Friday,
excluding holidays.
Date First Published: August 18, 2026
Published at: BidNet Direct, COT Website, and the Contracts & Purchasing Bulletin Board.
BY:
Patrick Hinterberger
Contracts Supervisor
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IV. PROPOSAL INSTRUCTIONS AND INFORMATION
Thornton is soliciting written Proposals from qualified firms for Professional Consulting Services
for Park Village Aquatics and Park Master Plan, Project No. 270-26. To be eligible for
consideration, the proposing firm must be capable of supplying the Services as described
herein, and must meet all other criteria outlined in this RFP.
A. INQUIRIES AND CORRECTIONS
All inquiries relating to this RFP shall be addressed in writing to:
City of Thornton
Attention: Adam Reiner, Contract Administrator
9500 Civic Center Drive
Thornton, CO 80229-4326
E-mail: adam.reiner@ThorntonCo.gov
If a proposing firm, subsequent to the Pre-Proposal Conference, finds discrepancies in
or omissions from the RFP, or requires additional clarification of any part thereof, a
written request for interpretation shall be submitted to the Contract Administrator. Any
interpretation of or change made to the RFP will be made by written addendum to each
proposing firm, and will become part of the RFP and of any Agreement awarded.
Thornton will not be responsible for the accuracy of any other ORAL EXPLANATIONS,
INTERPRETATIONS, OR REPRESENTATIONS. All inquiries shall be made in writing
and all responses will be provided in writing, with responses being made available to all
proposing firms. To be given consideration, inquiries must be received no later than
5:00 p.m. on the tenth (10th) Calendar Day prior to the date established for the
submission of the Proposal. It shall be the responsibility of each proposing firm to verify
that every addendum has been received prior to submitting a Proposal.
B. SUBMITTAL DATE AND LOCATION
All Proposals must be received in the Contracts and Purchasing office located at
Thornton City Hall, City of Thornton, 9500 Civic Center Drive, 2nd Floor City Hall,
Thornton, CO 80229-4326 or submitted via the BidnetDirect.com vendor portal prior
to 5:00 p.m. local time on September 23, 2026. Physical proposals must be submitted
in a sealed envelope plainly marked on the outside with the proposing firm's name and
address and "Request for Proposals, Park Village Aquatics and Park Master Plan,
Project No. 270-26", and addressed to the Contracts Manager. Proposing firm's name
and address shall also appear on the outside of the sealed envelope containing the
Proposal. If the Proposal is sent by U.S. mail or courier service, the Proposal shall be
contained in a sealed inner envelope or box, which is then inserted into the mailing
envelope or box. Indicate "Proposal Enclosed, Park Village Aquatics and Park
Master Plan, Project No. 270-26", on the outside of the mailing envelope or box.
C. LATE AND ELECTRONIC PROPOSALS
Late Proposals will not be accepted under any circumstance, and any Proposal so
received shall be returned to the proposing firm unopened. In addition, proposals
received via electronic devices other than the BidnetDirect.com website (i.e. e-mail) are
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not acceptable and will be rejected upon receipt. Proposing firms will be expected to
allow adequate time for delivery of their Proposals either by airfreight, postal service, or
other means.
D. CONFIDENTIAL AND PROPRIETARY INFORMATION
Prior to Award, any information contained within the Proposal may be held confidential
and proprietary by Thornton as solely determined by Thornton. After Award, the
information within the Proposal becomes public information with the exception of
information that has been clearly marked as confidential and proprietary by the
proposing firm. Any information marked confidential shall comply with Colorado's Open
Records Act (CORA) and other applicable statutes. Thornton shall be held harmless
from any claims arising from the release of confidential and proprietary information not
clearly designated as such by the proposing firm or which does not comply with CORA.
In general, it is not acceptable to Thornton to mark information other than financial
statements, project financing data, litigation history, tax audit history, or client lists as
confidential and proprietary. Further, it is not acceptable to mark price proposal
information as confidential and proprietary. Failure to adhere to these restrictions may
result in the entire Proposal being deemed non-responsive.
E. DEFINITION, CONTEXT, AND GENDER
Unless otherwise specified in this document, all words shall have a common meaning
unless the context in which they are used clearly requires a different meaning. Words
in the singular number include the plural, and in the plural include the singular.
Additionally, words of the masculine gender include the feminine and the neuter, and
when the sense so indicates, words of the neuter gender may refer to any gender.
F. CONDITIONS OF PROPOSAL SUBMITTAL
1. All proposing firms shall comply with all conditions, requirements, and
specifications contained herein, and any departure from such conditions,
requirements, or specifications may constitute sufficient cause for rejection of the
entire Proposal.
2. The Proposal must be signed by a duly authorized official of the proposing firm
submitting the Proposal.
3. No Proposal will be accepted from any person, firm, or corporation that is in
arrears for any obligation to Thornton, or that otherwise may be deemed
irresponsible, unresponsive, or untrustworthy by Thornton staff or Thornton City
Council.
4. Only one (1) Proposal will be accepted from any person or corporation. If
multiple options are requested or offered, each option must be submitted under
a single Proposal and in a single envelope or box.
5. All terms and prices quoted must be firm for a period of sixty (60) Calendar Days
from the Proposal submittal date or until Award, whichever is sooner.
6. Thornton reserves the right to reject any and all Proposals, or any part thereof.
Thornton further reserves the right to waive any formalities, or informalities
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contained in any Proposal, and to award the Agreement to the most responsive,
responsible, and trustworthy proposing firm as deemed in the best interest of
Thornton.
7. All Proposals shall be prepared in a comprehensive manner as to content, but
no necessity exists for expensive binders or promotional materials.
8. All costs, including travel and expenses incurred in the preparation of the
Proposal, shall be borne solely by the proposing firm.
9. Section 7.4 of the Thornton City Charter prohibits Thornton from entering into
any contracts involving an amount in excess of one hundred dollars ($100) in
which an elective or appointive officer or any member of the officer's family has
any pecuniary interest, direct or indirect, in the proposing firm or this RFP.
Certain other restrictions may also apply to contracts in which an employee,
member of a board or commission, City Council member or member of their
family has an existing or pending financial or personal interest. For the
purposes of this Charter Section, a domestic partner shall be considered a
family member. Therefore, the proposing firm shall submit with the Proposal
the following declaration contained in Exhibit 1, Acceptance of Conditions
Statement.
i. No City Council member, member of a board or commission, Municipal
Judge, City Manager, City Attorney, or employee of the City of Thornton,
or any such person's family member, domestic partner, or person
assuming a relationship being the substantial equivalent of the above,
has an existing or pending direct or indirect financial, pecuniary, or
personal interest in the proposing firm or this RFP, except as follows (list,
if any):
10. Thornton reserves the right to negotiate final terms with the selected firm, which
terms may vary from those contained in this document.
11. Thornton reserves the right to request a client list from the proposing firm, for the
purpose of determining potential conflicts of interest. Such list shall be
considered proprietary.
12. Thornton will not return Proposals, or other information supplied to Thornton, to
the proposing firms.
G. EVALUATION OF PROPOSALS
All Proposals will be evaluated by a Project Committee assigned by the City Manager,
or and their designee. Proposals shall be evaluated on the basis of the Evaluation
Criteria set forth herein. In addition, any other pertinent information which becomes
available during the evaluation, interview, or negotiations may be considered in the
evaluation. The committee may make a recommendation for award on the basis of the
Proposals received, or may choose to "short list" prospective firms for further
consideration, which may include interviews and/or negotiations. The proposing firm
selected for the award will be chosen on the basis of the apparent greatest benefit to
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Thornton, and not necessarily on the basis of lowest price. The City Manager, and their
designee, shall make the final determination of the firm selected.
H. EVALUATION CRITERIA
To be minimally qualified for consideration for award, proposing firm must have
successfully completed three (3) projects that have a similar degree of complexity and
cost within the past three (3) years. Proposing Firms shall also have a valid Landscape
Architect Certification in Colorado.
Proposals from firms meeting the minimum qualifications shall be evaluated on the basis
of the following criteria:
1. Responsiveness to the needs of Thornton and the degree to which the Proposal
meets or exceeds the requirements of the RFP, including the time required to
complete the Project, the proposed solutions offered, the means and methods
of accomplishing the Services, and the Scope of Services offered.
2. Responsibility and trustworthiness of the proposing firm, including financial
capability to perform the Project and claims and litigation history.
3. Past performance of the proposing firm for Thornton and other owners and
results of reference checks.
4. Experience of the proposing firm in dealing with municipal or other governmental
agencies in projects of similar size, scope, and nature.
5. The proposing firm's engagement team, including the experience and resumes
of key personnel assigned to the Project.
6. The proposing firm's fee structure based on the Services to be provided.
I. GENERAL REQUIREMENTS OF THE SUCCESSFUL PROPOSING FIRM
1. The successful proposing firm shall enter into a written Agreement with Thornton
in the form attached hereto as Exhibit 2 and incorporated by reference herein.
2. The successful proposing firm shall be required to maintain insurance coverages
as set forth in Exhibit 2.
3. The successful proposing firm shall be prohibited from assigning or
subcontracting the whole, or any part of the Agreement, without the prior written
consent of Thornton.
4. The successful proposing firm shall not hire, discharge, promote, demote, or
otherwise discriminate in matters of compensation, terms, conditions, or
privileges of employment against any person otherwise qualified solely because
of race, color, creed, religion, national origin, ancestry, gender, physical or
mental disability, or age.
5. The successful proposing firm and its employees will operate as an independent
contractor and will not be considered employees of Thornton.
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