2026 Street Sweeping Bid

2026 Street Sweeping BID
1. GENERAL INFORMATION AND DEFINITIONS
1.1 The City of Wadsworth desires to contract a street sweeping service for
one calendar year. A base bid scope and an alternate bid scope has
been included. The City of Wadsworth will deem which sweeping
schedule will be necessary after a contractor is selected.
1.2 Contractor must meet all minimum requirements of this proposal.
1.3 The City has approximately 68 miles of curbed roadway equaling 136 curb
miles to be cleaned of debris.
1.4 The term debris above shall mean all materials normally picked up by a
mechanical sweeper or vacuum sweeper to include, but not limited to,
cinders, glass, paper, cans, stone, gravel, soil, tree limbs, leaves and
other debris resulting from tree lined streets. Debris does not include tree
limbs that would be downed by wind, rain, hail or ice storms where such
limbs would be larger than 1" diameter. Other debris such as leaves,
twigs, and small limbs up to 1" diameter resulting from the above type
storms would be included as debris to be picked up at no additional cost.
1.5 The term street shall mean the paved area of the street and on street
parking areas in the central business district, and shall include curb to
curb.
1.5 The term street shall not include sidewalks or areas adjacent to the
roadway.
1.6 The term cycle shall mean one pass of the curb miles or parking areas as
defined in the scope of work.
1.7 The normal sweeping day shall not begin until at least 6:00 a.m., and no
sweeping shall be done after 5:00 p.m. - Monday through Friday in
residential areas. No sweeping may be done on Saturday or Sunday.
Major high traffic streets and downtown business district should be swept
between 3:00 a.m. and 6:00 a.m.
1.8 Sweeping shall not be done during adverse weather conditions. Adverse
weather conditions shall mean continuous or heavy rains, extreme cold
and snow. Sweeping shall not be done when the temperature is 32
degrees Fahrenheit or lower.

1.9 Sweeping will not be done on the following holidays: Memorial Day and
Labor Day.
1.10 An outside storage area for equipment will be made available to the
contractor at the Street Department facility, 311 Broad Street. Indoor
garage space will not be available for equipment.
1.11 It should be anticipated that certain residential streets may cause
problems because of on street parking during proposed sweeping hours.
If or when these problems arise, the Contractor may meet with the City of
Wadsworth Street Department to set up alternate sweeping hours for
those streets, or the Contractor may post "No Parking - Street Sweeping"
signs with dates and times, or an alternate method. No additional
payment will be made by The City of Wadsworth for these provisions.
1.12 The City reserves the right to require the Contractor to re-sweep areas
which have not been adequately swept or where material from an over full
sweeper load has been left on the street. No extra payment will be made.
If the street is not reswept, or still deemed not adequate, the City of
Wadsworth reserves the right to withhold payment for that street based on
the per foot bid costs.
1.13 The City also reserves the right to require an extra sweeping cycle in the
occurrence of a storm or presently unknown situation. The payment for
sweeping will be at the accepted per curb mile bid price.
1.14 Water needed for sweeper may be obtained at 311 Broad Street at no
cost. Water for sweeping will not be available at hydrants at any other
location. You may contact the Water Treatment Plant at 330-334-1581
ext. 3002 for arrangements.
1.15 The contractor shall include the cost for offsite disposal for all collected
street debris in the unit cost for street sweeping by curb mile. The
contractor shall deliver all necessary documentation to the City of
Wadsworth Street Department showing the swept materials were
disposed of properly.
1.16 The contractor shall also include an alternate bid for emergency call out
for sweeping streets due to construction tracking dirt onto the roadway.
Include mobilization to the site and an hourly rate for the time necessary
to complete the clean-up.
2. EQUIPMENT SPECIFICATIONS
2.1 The contractor must have proof of ownership or a signed lease for the
duration of the contract, of a sufficient number of sweepers suitable for
meeting the requirements of this contract. A list of machines must be
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enclosed with the contractor's bid to include the make, model and age of
each.
2.2 All sweepers used in this contract must be equipped with an efficient
water spray system for dust control.
2.3 The sweepers, trucks, or any other motorized equipment must be properly
registered and insured in accordance with federal and state laws.
2.4 Equipment must be in good working order and kept that way throughout
the life of the contract.
2.5 A sufficient supply of spare brooms and other parts must be kept on hand
to ensure the timely and continuous fulfillment of this contract.
2.6 Equipment must be capable of removing litter, leaves, grass, twigs, sand
and other debris sufficiently to meet City cleanliness standards.
2.7 Equipment must conform to all Federal, State and Local safety
regulations.
2.8 The sweepers have to be equipped with a dual gutter broom and provide
an eight foot sweeping path.
3. CONTRACTOR'S OBLIGATIONS
3.1 The contractor must be able to meet all requirements of this project.
3.2 The contractor will provide fuel and maintenance for all vehicles and
equipment used on this project.
3.3 The street sweeping contractor will provide to the City of Wadsworth
Street Department a weekly sweeping plan. This plan will illustrate
sweeping routes for that week, along with the curb mileage for the route,
and what cycle they are on for each of those streets.
3.4 The sweeper operator will notify the Street Department Administrative
Assistant, Beth Lucas, at 330-335-2842 or her designee prior to each
day's sweeping. During sweeping, the operator shall also report any
problems that occur.
3.5 The contractor shall maintain the agreed upon frequency of sweepings as
closely as possible, subject to adverse weather conditions, defined under
the terms of this contract. The contractor may be required to do limited
hand sweeping at sharp corners in the business district where debris often
collects.
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3.6 The contractor must show by past performance, capability of performing a
contract of this size. A list of other municipalities and their size for which
contracts have been completed must be provided to the City.
3.7 The contractor agrees not to sublet or assign this contract, in whole or in
part, without the written authorization of the Director of Public Service.
3.8 For the purpose of the Contract, the contractor shall provide proof of the
following types of insurance in at least the limits specified below:
COVERAGE LIMITS OF LIABILITY
Workman's Compensation Statutory
Employer's Liability $500,000
Bodily Injury Liability $1,000,000 each
occurrence
Except Automobile $1,000,000 aggre.
Property Damage Liability $1,000,000 each
occurrence
Except Automobile $1,000,000 aggre.
Automobile Liability $1,000,000
combined single limit
4. SCOPE OF WORK (Base Bid & Alternates)
4.1 The contractor will clean all streets curb to curb or edge to edge (defined
as one pass along each curb/edge) within the City as outlined in the
enclosed road map of the City of Wadsworth.
For wider streets that require more than one pass along each curb/edge
to clean curb to curb or edge to edge, the additional passes will be
included in the costs to sweep the curb mileage as provided in this
contract. In the following figure, the red arrows represent the passes used
to measure the curb mileage of the street. Additional passes may be
required to sweep the area highlighted yellow, and are considered
incidental to the sweeping of the street as provided in this contract.
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4.2 The contractor shall sweep major arterial streets and the central business
district nine (9) times and each residential streets monthly during the
contract period as follows:
Section A: Major Arterial Streets, Central Business District and
Events:
Major Arterial Streets:
Main Street - High Street - Great Oaks Trail (High to Park Place
Drive) - Park Centre Drive - Broad Street - College Street
Central Business District:
Downtown Area: Broad/College from Lyman St. to Pardee St.,
Main/High from the railroad tracks on the South End of town to Maple
St., approximately 0.8 curb miles. See Street Sweeping map.
Sweeping shall be done twice a month (once in May) beginning the first
week of May, through the month of September 2026. First sweep to be
scheduled May 1st as this is the First Friday Downtown Event. These
sweepings are to be done on a Thursday or Friday 3:00 a.m. to 6:00 a.m.
(Total 9 cycles)
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Events:
Street sweeping is requested before the following events in which the
sweeping shall be completed a maximum of 2 days prior to the event.
These sweeping should be coordinated to be included in the 9
cycles above and not be special event sweepings.
1) The Memorial Day Parade is on Monday, May 25th. Please schedule
one of your normal cycles to ensure sweeping of the parade route
occurs before the event. See Street Sweeping map for limits of
parade route.
2) The Blue Tip Parade is on a Tuesday evening, June 23rd. Please
schedule one of your normal cycles to ensure sweeping of the parade
route occurs before the parade and another sweep the morning after
(Wednesday, June 24th). See Street Sweeping map for limits of
parade route.
3) The Independence Day fireworks celebration is scheduled for
Thursday, July 3rd with a backup date TBD. Please schedule one of
your normal cycles to ensure sweeping of the Central Business
District occurs before the fireworks display and another sweep
the morning after.
4) First Friday occur in the Central Business District on the evenings of
Friday, May 1st, June 5th, August 7st, September 4th, and October
2nd. Please schedule one of your normal cycles to ensure
sweeping of the Central Business District occurs before these
events.
5) Scare on the Square is on Saturday, October 17th. Please schedule a
street sweep before the event and another the morning after (Sunday,
October 18th).
Section B: Residential Streets:
These sweepings are to be done monthly on weekdays between 6:00
a.m. and 5:00 p.m.
After Leaf Pickup Cycle - This final cycle will be done after our City leaf
pick up is complete. We will call to schedule this cycle once leaf pick up is
complete and weather permitting. Bid price for after leaf pick up shall be
separate from the 6 cycles.
Alternate #1: Emergency Call Out:
These sweepings are for those situations when unexpected events occur
on a roadway section that needs immediate attention. We will call the
office to schedule these on an as needed basis.
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Alternate #2: Downtown Event Special Sweeping:
These sweepings are for situations when a sweeping will be requested
after an event or when an unplanned event or activity occurs aside from
the events listed above. Sweepings shall be done in the Central Business
District as requested between 3:00 a.m. to 6:00 a.m. This would be
independent of scheduled sweeping in Section A. We will call the office to
schedule these on an as needed basis.
Central Business District - Broad/College from Lyman St. to Pardee St.,
Main/High from Mills St. to Maple St., approximately 0.8 curb miles. See
Street Sweeping map.
Alternate #3: City Parking Lot Sweeping:
There are 10 parking lots to be swept that total 23,836 square yards and
the price bid shall incorporate one sweeping of all listed parking lots on the
Street Sweeping - Parking Lots map.
Sweeping is to be done on a weekday between 3:00 a.m. and 6:00 a.m.
Cycle #1 - The week of July 13, 2026, or as directed.
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PROPOSAL (Base Bid)
Bids will be taken as follows:
SECTION A Major Arterial Streets - Main St., High St., Great Oaks Trail (High to
Park Place Dr), Park Centre Dr., Broad St., College Street, & Central
Business District
11 curb miles X 9 cycles = 99 curb miles
99 curb miles @ $ ________ per curb mile = $ ______________
Alternate #2 1 Cycle @ $___________ X3 = $_____________
Parking Lot Sweeping 1 Cycle @ $_________
SECTION B Residential Streets Monthly Cycles (Does not include High-Main-
College-Broad-Great Oaks Trail (High to Park Place Dr)
125 curb miles x 6 cycles = 750 curb miles
750 curb miles @ $ ________ per curb mile = $ _______________
After Leaf Pickup Cycle $___________ This final cycle will be done
after our City leaf pick up is complete. We will call to schedule this
cycle once leaf pick up is complete and weather permitting. Bid price
for after leaf pick up shall be separate from the 6 cycles.
TOTAL BASE BID ____________________
Alternate #1: Emergency Call outs
Emergency Call out...........................Mobilization __________________
..........................Hourly Rate __________________
Alternate #2: Downtown Event Special Sweeping
1 cycle @ $ ________ per cycle = $ _______________
Alternate #3: Parking Lot Sweeping
1 cycle @ $ ________ per cycle = $ _______________
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CONTRACTORS EQUIPMENT AND EXPERIENCE STATEMENT
(a) What equipment do you own that is available for the proposed contract?
Sweeper #1 Make/Model
VIN #
Year
Sweeper #2 Make/Mode
VIN
Year
(b) How many years of experience as a street sweeping contractor has your firm had?
List below the street sweeping contracts you are now performing. Give information
or attach list and include name of municipality, size, and date of contract and term of
contract.
(c) From what municipalities have you had sweeping contracts that required the
sweeping of municipal streets? Name each municipality, size, and provide a
contact person and telephone number for references.
(d) Give the name, address and telephone number of Surety (Bonding) Company
which has agreed to furnish you with a bid bond and performance bond as set
forth in the specifications for the work.
NAME ADDRESS TELEPHONE #
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