Electrostatic Painting Services

COSUMNES COMMUNITY SERVICES DISTRICT
REQUEST FOR PROPOSALS (RFP)
FOR
Electrostatic Painting Services
(PM-26-011)
Release Date: March 31, 2026
Proposal Deadline: April 24, 2026 by 10:00 AM
Proposals must be received via email at the email address below by deadline.
Kavita Takhar, Management Analyst
Email: KavitaTakhar@cosumnescsd.gov
PLEASE READ: Ukraine/Russia-Related Sanctions Compliance. Consultant/Contractor is aware of the
requirements of California Executive Order N-6-22 ("Ukraine/Russia-Related Sanctions), which obligates
consultants/contractors to comply with existing economic sanctions imposed by the U.S. government in response to
Russia's actions in Ukraine, as well as any sanctions imposed under state law. The Services may be subject to
compliance monitoring by the District. It shall be the consultants/contractors sole responsibility to comply with all
applicable economic sanctions.
Cosumnes Community Services District
8820 Elk Grove Blvd.
Elk Grove, CA 95624

Cosumnes Community Services District RFP
Electrostatic Painting Services (PM-26-011)
SECTION 1 - PURPOSE
Cosumnes Community Services District ("District") is seeking the services of electrostatic
painting services. The work to be performed under this General Services Agreement includes
the furnishing of all labor, materials, tools, equipment, transportation, and incidentals necessary
to complete the electrostatic painting services.
SECTION 2 - DISTRICT PROFILE
The District is located in California's Central Valley in the southern portion of Sacramento
County, four miles south of the Sacramento City limits. The District is the largest community
services district in California, encompassing 157 square miles and serving an estimated
population of 210,000.
The District is a regional agency providing fire protection services to the cities of Elk Grove and
Galt, as well as unincorporated areas in southern Sacramento County. Additionally, the District
provides parks and recreation services exclusively to the Elk Grove community.
The District is dedicated to enhancing the quality of life of the residents, businesses, visitors,
and employees within the diverse community by protecting lives, property, and the environment
through superior fire suppression, emergency medical services, fire prevention, and special
operations response; and by providing parks and recreation services through well-maintained
parks and recreational opportunities for health, wellness, and social interactions.
SECTION 3 - SCOPE OF SERVICES
The scope of services can be found in Exhibit "A".
SECTION 4 - RFP OVERVIEW
RFP Timeline
The District will endeavor to administer the proposal process in accordance with the terms and
dates outlined below; however, the District reserves the right to modify the terms, activities,
timeline, or any other aspect of the process at any time, as it deems necessary.
EVENT DATE/TIME
RFP advertising March 31, 2026
Non - Mandatory Pre-Proposal Meeting
April 8, 2026 at 10 AM
(OPTIONAL) - Emerald Lakes Golf Course
Deadline for Questions April 10, 2026 at 10 AM (PST)
District Provides Responses to Questions April 14, 2026
Deadline for Submission April 24, 2026 10 AM (PST)
Contractors Notified April 28, 2026
Board of Directors Approval May 20, 2026
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Cosumnes Community Services District RFP
Electrostatic Painting Services (PM-26-011)
RFP Coordinator
All communications concerning this RFP must be submitted via email to the RFP Coordinator
identified below. The RFP Coordinator will be the sole point of contact for this RFP.
Kavita Takhar, Management Analyst
8820 Elk Grove Blvd.
Elk Grove, CA 95624
Email: KavitaTakhar@cosumnescsd.gov
Phone: 916-405-5332
RFP Amendment and Cancellation
The District reserves the unilateral right to amend this RFP in writing at any time. The District
also reserves the right to cancel or reissue the RFP in its sole discretion. If an amendment is
issued, the District shall provide notice of the amendment to all Proposers. In addition, the District
shall post the amendment on its website at https://www.cosumnescsd.gov/. Proposers shall
respond to the final written RFP and any exhibits, attachments, and amendments thereto.
RFP Questions - Directions for Submission
Specific questions concerning the RFP should be submitted via e-mail to the RFP Coordinator
prior to the "Deadline for Questions." Proposer questions should clearly identify the relevant
section of the RFP, and page number(s) related to the question being asked. The questions
submitted, and the District's responses, shall be posted on the District's website at
https://www.cosumnescsd.gov/ .
RFP PRE-PROPOSAL MEETING (OPTIONAL)
A non-mandatory meeting will be conducted at the covered structure at Emerald Lakes Golf
Course (10651 E. Stockton Blvd., Elk Grove, CA 95624) at 10:00 AM on April 8, 2026, to
discuss the scope of work for bidding purposes. Representatives of the District will be present.
Questions asked at the Pre-Proposal Meeting not specifically addressed within the Contract shall
be answered in writing and shall be updated to the District's website.
Proposal Submittal
Proposals must be submitted no later than April 24, 2026, at 10:00 AM (PST). Proposals
received after this time and date will not be considered. Proposers must submit an electronic
copy (a single .pdf file containing all submitted material) to the RFP Coordinator: Kavita Takhar,
Management Analyst (Email: KavitaTakhar@cosumnescsd.gov).
Any submission to the District by email, will receive a reply that the Bid has been received (during
regular business hours). If you do not receive a reply, please contact the RFP Coordinator prior
to the Bid due date.
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Cosumnes Community Services District RFP
Electrostatic Painting Services (PM-26-011)
SECTION 5 - PROPOSAL SUBMISSION REQUIREMENTS
The following guidelines are provided for standardizing the preparation and submission of
proposals. The intent is to assist respondents in the preparation of their submissions and to
assist the District by simplifying the review process providing standards for comparison of
submissions.
Proposals submitted in response to this RFP shall include a complete response to the
requirements in this section in the order presented. The District discourages lengthy and costly
proposals. Proposals should be a straightforward delineation of the respondent's capability to
satisfy the intent and requirements of this RFP and should not contain redundancies and
conflicting statements.
Proposal Format and Content
Proposals should be prepared on standard 8 1/2" x 11" paper. All proposal pages should be
numbered. Failure to follow this specified format, to label the responses correctly, or to address
all of the subsections may, at the District's sole discretion, result in the rejection of the proposal.
Proposals must contain the following information in the order listed:
1. Introductory letter
The introductory letter should be addressed to:
Kavita Takhar
Cosumnes CSD
8820 Elk Grove Blvd.
Elk Grove, CA 95624
The letter shall include the following:
a. Proposer's legal name and corporate structure.
b. Proposer's primary contact information, including name, address, phone, website,
and email.
c. Identification of use of subcontractors and scope of work to be performed by
subcontractors.
d. Identification of any pending litigation against the Proposer.
e. Disclosure of any bankruptcy or insolvency proceedings in last ten (10) years.
f. Statement indicating the proposal will remain valid for at least 120 days.
g. Signature of a company officer empowered to bind the Proposer to the provisions
of this RFP and any contract awarded pursuant to it.
2. Qualifications and Experience
Describe the Contract's capability for undertaking and performing the work, including any
professional licenses and certificates held by the Contractor. List types and locations of
similar work performed by the Contractor in the last five (5) years that best characterizes
the quality and past performance.
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Cosumnes Community Services District RFP
Electrostatic Painting Services (PM-26-011)
3. References
The Proposer must provide at least three (3) references which they have conducted
similar electrostatic painting services within the last five (5) years. References may be
contacted as part of the selection process. For each reference, proposer must provide
the following information:
a. Name and contact information (i.e. name, title, address, phone, and email)
b. Brief description of work provided.
4. Fee
This section should include the cost for requested services outlined in Section 3 - Scope
of Services. Contractors shall clearly outline fees for the services to be provided. Upon
completion of tasks, the Contractor will notify the District and request payment for the
products and services by submitting an invoice and a brief description of work performed
during the billing period. Upon receipt of the invoice, the District will review in a timely
manner the products and services noted, verify completion, and authorize payment. No
cost increases shall be passed onto the District after the proposal has been submitted.
5. Supportive Information
This section may include graphs, charts, photos, resumes, and any other relevant
information in support of the Contractor's qualifications.
6. Disclosures
Statement that the Proposer or any individual who will perform work for the Proposer is
free of any conflict of interest. The Proposer should identify any professional or personal
financial or other interest which could be a possible conflict of interest in performing the
services of the RFP. This includes any activities or relationships of the Contractor that
might create a conflict of interest for the Contractor or the District, and, if such activities
or relationships exist, a description of the facts, legal implications, and possible effects
sufficient to permit the District to appreciate the significance of the conflict and to grant
any conflict waiver, if appropriate and necessary.
7. Agreements and Warranties
Provide all standard contracts, including licensing, annual maintenance, and installation
support services agreements typically used, included or required by the proposed
solution, to be provided by Proposer and the associated costs, if any, to the District.
8. General Services Contract Alterations
Attached to the RFP (Exhibit D) is a copy of the District's standard General Services
Agreement ("Contract"). The District's standard Contract may be modified, in the District's
sole discretion, to address the specific provisions of this RFP and Contractor's should
note that this RFP any specifications or other requirements specific to this RFP shall be
included in the Contract and Contract's exhibits following an award of the Contract.
Please review the Contract carefully and note in your proposal any exceptions or
alterations to the Contract. Alterations or changes to the Contract that are not in the
Consultant's response will not be allowed after the selection of the Consultant. This
includes alterations, exceptions, or changes to the insurance and indemnity provisions.
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Cosumnes Community Services District RFP
Electrostatic Painting Services (PM-26-011)
By requiring these requests up front, the District can compare all respondents on an equal
basis. However, the District reserves the right, in its sole discretion, to accept or reject
any and all proposed changes to the District's standard Contract.
SECTION 6 - PROPOSAL EVALUATION
Proposals will be evaluated using the categories listed below.
1. Qualifications, Experience, and References
a. Experience in performing work of a closely similar nature and size.
b. Experience working with public agencies.
c. Experience and understanding of governmental agencies.
d. Strength, stability, experience, and technical competence.
e. Assessment by client references.
2. Personnel and Staffing
a. Qualifications and experience of proposed personnel for requested services.
3. Rates and Fees
a. Reasonableness and competitiveness of the rates and fees proposed.
b. Adequacy of data in support of figures quoted, basis on which rates and fees are
quoted.
4. Quality and Responsiveness of the Proposal
a. Completeness of response in accordance with the RFP instructions.
Finalists may be invited for an interview. The District reserves the right to engage investigation
services without interviews or further discussion of the Proposals.
SECTION 7 - GENERAL TERMS AND CONDITIONS
Collusion
By submitting a response to the RFP, each Proposer represents and warrants that its response
is genuine and not made in the interest of or on behalf of any person not named therein; that the
Proposer has not directly induced or solicited any other person to submit a sham response or
encouraged any other person to refrain from submitting a response; and that the Proposer has
not in any manner colluded to secure any improper advantage over any other person submitting
a response.
Gratuities
No person will offer, give, or agree to give any District employee or its representatives any
gratuity, discount or offer of employment in connection with the award of contract by the District.
No District employee or representative will solicit, demand, accept, or agree to accept from any
other person a gratuity, discount, or offer of employment in connection with a District contract.
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Cosumnes Community Services District RFP
Electrostatic Painting Services (PM-26-011)
Required Review and Waiver of Objections by Proposers
Proposers should carefully review this RFP and all attachments and submit comments,
questions, defects, objections, or any other matter requiring clarification or correction
(collectively called "comments") in writing to the District no later than the deadline established in
this RFP. This will allow issuance of any necessary amendments and help prevent the opening
of defective proposals upon which contract award could not be made.
Protests based on any alleged defect with the RFP will be considered waived and invalid unless
the Proposer brings the alleged defect to the attention of the District, in writing, by the deadline
as established in this RFP.
Nondiscrimination
No person will be excluded from participation in, be denied benefits of, be discriminated against
in the admission or access to, or be discriminated against in treatment or employment in the
District's contracted programs or activities on the grounds of disability, age, race, color, religion,
sex, national origin, or any other classification protected by federal or California State
Constitutional or statutory law; nor will they be excluded from participation in, be denied benefits
of, or be otherwise subjected to discrimination in the performance of contracts with the District
or in the employment practices of the District's contractors. Accordingly, all Proposers entering
into contracts with the District will, upon request, be required to show proof of such
nondiscrimination and to post in conspicuous places, available to all employees and applicants,
notices of nondiscrimination.
Proposal Preparation Costs
The District will not pay any costs associated with the preparation, submittal, or presentation of
any proposal made in response to this RFP.
Proposal Withdrawal
To withdraw a proposal, the Proposer must submit a written notice of intent to withdraw, signed
by an authorized representative, to the RFP Coordinator. After withdrawing a previously
submitted proposal, the Proposer may submit another proposal at any time up to the deadline
for submitting proposals.
Proposal Errors
Proposers are liable for all errors or omissions contained in their proposals. Proposers will not
be allowed to alter proposal documents after the deadline for submitting a proposal.
Incorrect Proposal Information
If the District determines that a Proposer has provided, for consideration in the evaluation
process or contract negotiations, incorrect information which the Proposer knew or should have
known was materially incorrect, that proposal will be determined non-responsive and will be
rejected.
Assignment and Subcontracting
The Contractor may not subcontract, transfer, or assign any portion of the contract without prior,
written approval from the District. Each subcontractor must be approved in writing by the District.
The substitution of one subcontractor for another may be made only at the discretion of the
District and with prior, written approval from the District.
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Cosumnes Community Services District RFP
Electrostatic Painting Services (PM-26-011)
Notwithstanding the use of approved subcontractors, the Proposer, if awarded a contract under
this RFP, will be the prime contractor and will be responsible for all work performed and will be
responsible for all costs to subcontractors for services provided by the Proposer. The Proposer
is prohibited from performing any work associated with this RFP or using contractors for any
service associated with this RFP offshore (outside the United States).
Right to Refuse Personnel
The District reserves the right to refuse, at its sole discretion; any subcontractors or any
personnel provided by the Proposer or approved subcontractors. The District reserves the right
to interview and approve all Proposer staff members in District's sole discretion. Proposer's staff
may be subject to the District's background and drug testing processes at any time.
Proposal of Additional Services
If Proposer offers services in addition to those required by and described in this RFP, those
additional services may be added to the contract before contract signing at the sole discretion
of the District.
Licensure
Before a contract pursuant to this RFP is signed, the Proposer must hold all necessary business
and professional licenses. The District may require any or all Proposers to submit evidence of
proper licensure.
Conflict of Interest and Proposal Restrictions
By submitting a response to the RFP, the Proposer certifies that no amount will be paid directly
or indirectly to an employee or official of the District as wages, compensation, or gifts in
exchange for acting as an officer, agent, employee, subcontractor, or consultant of the Proposer
in connection with the procurement under this RFP.
Notwithstanding this restriction, nothing in this RFP will be construed to prohibit another
governmental entity from making a proposal, being considered for award, or being awarded a
contract under this RFP.
Any individual, company, or other entity involved in assisting the District in the development,
formulation, or drafting of this RFP or its scope of services will be considered to have been given
information that would afford an unfair advantage over other Proposers, and said individual,
company, or other entity may not submit a proposal in response to this RFP.
Contract Negotiations
After a review of the proposals and completion of the demonstration and proof of concept, the
District intends to enter into contract negotiations with the selected Proposer(s). These
negotiations could include all aspects of services and fees.
Execution of Contract
If the selected Proposer(s) does not execute a contract with the District within fifteen (15)
business days after notification of selection, the District may give notice to that Proposer of the
District's intent to select from the remaining Proposers or to call for new proposals, whichever
the District deems appropriate.
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Cosumnes Community Services District RFP
Electrostatic Painting Services (PM-26-011)
Right of Rejection
The District reserves the right, in its sole discretion, to reject any and all proposals or to cancel
this RFP in its entirety at any time.
Any proposal received which does not meet the requirements of this RFP may be considered to
be nonresponsive, and the proposal may be rejected. Proposers must comply with all of the
terms of this RFP and all applicable State laws and regulations. The District may reject any
proposal that does not comply with all of the terms, conditions, and performance requirements
of this RFQ.
Proposers may not restrict the rights of the District or otherwise qualify their proposals. If a
Proposer does so, the District may determine the proposal to be a nonresponsive counter-offer,
and the proposal may be rejected.
The District reserves the right, in its sole discretion, to waive variances in technical proposals
provided such action is in the best interest of the District. Where the District waives minor
variances in proposals, such waiver does not modify the RFP requirements or excuse the
Proposer from full compliance with the RFP. Notwithstanding any minor variance, the District
may hold any Proposer to strict compliance with the RFP.
The District reserves the right, at its sole discretion, to request clarifications of proposals or to
conduct discussions for the purpose of clarification with any or all Proposers. The purpose of
any such discussions shall be to ensure full understanding of the proposal. Discussions shall
be limited to specific sections of the proposal identified by the District and, if held, shall be after
initial evaluation of Proposals is complete. If clarifications are made as a result of such
discussion, the Proposer shall submit such clarifications in writing to the District.
Disclosure of Proposal Contents
All proposals and other materials submitted in response to this RFP process become the
property of the District. Selection or rejection of a proposal does not affect this right.
All proposal information, including detailed price and cost information, will be held in confidence
during the evaluation process. Upon the completion of the evaluation of proposals, the proposals
and associated materials will be open for review by the public to the extent allowed by the
California Public Records Act (Government Code Sections 6250-6270 and 6275-6276.48). By
submitting a proposal, the Proposer acknowledges and accepts that the contents of the proposal
and associated documents will become open to public inspection.
Proprietary Information
The master copy of each proposal will be retained for official files and will become public record
after the award of a contract unless the proposal or specific parts of the proposal can be shown
to be exempt by law (Government Code 6276).
Each Proposer may clearly label part of a proposal as "CONFIDENTIAL" if the Proposer thereby
agrees to indemnify and defend the District for honoring such a designation. The failure to so
label any information that is released by the District will constitute a complete waiver of all claims
for damages caused by any release of the information.
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Cosumnes Community Services District RFP
Electrostatic Painting Services (PM-26-011)
Severability
If any provision of this RFP is declared by a court to be illegal or in conflict with any law, the
validity of the remaining terms and provisions will not be affected and, the rights and obligations
of the District and Proposers will be construed and enforced as if the RFP did not contain the
particular provision held to be invalid.
Proposal Amendment
The District will not accept any amendments, revisions, or alterations to proposals after the
deadline for proposal submittal unless such is formally requested, in writing, by the District.
Climate Action Plan and Environmental Sustainability
The District's Climate Action Plan/Sustainability Action Plan is intended to increase the
environmental sustainability of the District in terms of HG emission reductions as well as long-
term operational efficiency, waste prevention, reduction in the consumption of natural resources,
and minimization or elimination of potential adverse effects to the environment that could
otherwise occur during District operations. Contractors are encouraged to engage in
environmental sustainability practices.
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