“City of Havelock, 2026 Installation and Rebuild of Air Release Valves (AVRs) & Air-Vacuum Combination Valves”

Location:	North Carolina
Posted:	Apr 1, 2026
Due:	May 6, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	48 - Valves J - Maintenance, Repair, and Rebuilding of Equipment
Solicitation No:	294-29404012026
Publication URL:	To access bid details, please log in.

Solicitation Number:	294-29404012026
Project Title:	“City of Havelock, 2026 Installation and Rebuild of Air Release Valves (AVRs) & Air-Vacuum Combination Valves”
Description:	Objective: Remove, rebuild and reinstall fourteen (14) air release valves (ARVs) and three (3) air-vacuum combination valves on the 24-inch effluent force main pipeline.
Opening Date:	5/6/2026 2:00 PM
Posted Date:	4/1/2026
Status:	Open
Department:	CITY OF HAVELOCK


Solicitation Number * 294-29404012026	Department CITY OF HAVELOCK	Status Reason Open
Opening Date 2026-05-06T14:00:00.0000000	Posted Date * 2026-04-01T14:58:44.0000000Z	Primary Commodity Code Utilities
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Chasity Willis
Description Objective: Remove, rebuild and reinstall fourteen (14) air release valves (ARVs) and three (3) air-vacuum combination valves on the 24-inch effluent force main pipeline.

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CITY OF HAVELOCK

Post Office Box 368

Havelock, NC 28532

INVITATION TO BID

Pursuant to North Carolina General Statutes §143-131, the City of Havelock invites informal bids on the

following:

Bids must be submitted in accordance with the attached specifications. Bids must include an itemized schedule

(including quantity, unit price and total) for each work element. Bids can be submitted by mail, email, fax or hand

delivered. Cover sheets, envelopes, etc. should be clearly marked with the words:

“City of Havelock,

2026 Installation and Rebuild of Air Release Valves (AVRs) & Air-Vacuum Combination Valves”

Address Bids to:

Kimberly Walters, Finance Director

City of Havelock

P.O. Box 368

1 Governmental Ave.

Havelock, NC 28532

Fax: 252-447-0126

Email: Bids@havelocknc.us

Bids will be accepted until 2:00 PM (EST) on Wednesday, May 6, 2026, at which time they will be reviewed

in the office of the City Finance Officer. Quotes are not subject to public inspection until the contract is awarded.

The bids are good for 75 days after opening. The winning bidder will be issued a Notice To Proceed (NTP) along

with a Purchase Order. The performance period is 60 calendar days from the NTP.

Bidders are cautioned not to submit bids until the proposed requirements and specifications have been

carefully examined. It will be considered that bidders will have satisfied themselves as to the accuracy of

the specifications. No proposal will be considered unless prices are submitted for all items requested in

any section. The City reserves the right to change the amount of quantities.

All bids submitted should be to the desired specifications. Any exceptions to the specifications will be

evaluated based on the best interest of the City. Any deviation from specifications indicated herein must

be clearly pointed out; otherwise, it will be considered that items offered are in strict compliance with

these specifications, and bidder will be held responsible therefore. Deviations shall be explained in detail.

The bidder shall not construe this paragraph as inviting deviation or implying that any deviation will be

acceptable.

The names of certain brands or makes denote quality standard in the article desired, but do not restrict bidders to

the specific brand, make or manufacturer named. They are meant to convey to prospective bidders the general

style, type, character and quality of the article desired.

The successful bidder on all construction contracts will be required to conduct the operation in accordance with

all Federal, State, and Municipal health and safety rules, regulations and laws applicable to the operation. The

successful bidder may be asked to provide the City with a copy of the company's safety plan prior to commencing

work. For all projects over $30,000, a general contractor’s license must be furnished to the City if applicable.

Certificate to Transact Business in North Carolina: As a condition of contract award, each out-of-State Vendor

that is a corporation, limited-liability company or limited-liability partnership shall have received, and shall

maintain throughout the term of The Contract, a Certificate of Authority to Transact Business in North Carolina

from the North Carolina Secretary of State, as required by North Carolina law. A contract requiring only an

isolated transaction completed within a period of six months, and not in the course of a number of repeated

transactions of like nature, shall not be considered as transacting business in North Carolina and shall not require

a Certificate of Authority to Transact Business.

The City will not sell bid packages. Plans, specifications, and addenda may be viewed and obtained online at

www.havelocknc.us. Click on: “Bid on a Contract”; “Current Bids”. The Bidder’s List is maintained by Vendor

Registry. Registration for the Bidder’s List is made online at www.havelocknc.us. Click on: “Bid on a

Contract”; “Vendor login/Registration”.

N.C.G.S. (North Carolina General Statutes), specifically §160A-20.1(b), prohibit the City from entering

into contracts with contractors and subcontractors who have not complied with the requirement of Article

2 or Chapter 64. The Contractor shall submit the E-Verify Affidavit, located in the Bid Proposal section,

with their bid. Bids that do not include this Affidavit will be considered non-responsive.

N.C.G.S 147-86.42-84 requires that contractors with a North Carolina Local Government must not utilize any

subcontractor found on the State Treasurer’s Iran Divestment list or Companies Boycotting Israel list. The

referenced lists can be found on the State Treasurer’s website at the address www.nctreasurers.com and will be

updated every 180 days.

The City of Havelock reserves the right to reject any or all proposals and to purchase items from the state contract

in the efforts to award the contract to the bidder it deems to be for the best interest of the City.

MODIFICATION AND WITHDRAWAL OF BIDS. Bids may be modified or withdrawn by an appropriate

document duly executed (in the manner that a Bid must be executed) and delivered to the place where Bids are to

be submitted at any time prior to the opening of Bids. A request to withdraw a bid may be made to the Owner

within 72 hours after Bids are opened in accordance with NCGS § 143-129.1 Requests to withdraw a Bid will be

subject to the requirements of NCGS §143-129.1 and in the sole discretion of the City of Havelock Finance

Officer.

This institution is an equal opportunity provider, and employer.

Contact person(s) for information on this bid:

For questions in regards to the bid specifications, the City requires and only responds to questions submitted in

writing and sent via email to: Bids@havelocknc.us

Questions must be received by 12:00 PM (EST) on Wednesday, April 15, 2026. If questions are received, the

City will respond no later than 12:00 PM (EST) on Wednesday, April 22, 2026.

This is the 1st day of April 2026

Published: DemandStar April 1, 2026

CITY OF HAVELOCK

Kimberly Walters

Finance Director

STATE OF NORTH CAROLINA

AFFIDAVIT

CITY OF HAVELOCK

I, ___________________________ (the individual attesting below), being duly authorized by and

on behalf of __________________________________ (the entity hereinafter “Employer”) after first being duly

sworn hereby swears or affirms as follows:

1. Employer understands that E-Verify is the federal E-Verify program operated by the United States

Department of Homeland Security and other federal agencies, or any successor or equivalent program

used to verify the work authorization of newly hired employees pursuant to federal law in accordance with

NCGS §64-25(5).

2. Employer understands that Employers Must Use E-Verify. Each employer, after hiring an employee to

work in the United States, shall verify the work authorization of employee through E-Verify in accordance

with NCGS §64-26(a).

3. Employer is a person, business entity, or other organization that transacts business in the State and that

employs 25 or more employees in this State. (mark Yes or No)

a. YES_____, or

b. NO_____

4. Employer’s subcontractors comply with E-Verify, and if Employer is the winning bidder on this project,

Employer will ensure compliance with E-Verify by any subcontractors subsequently hired by Employer.

This _________ day of ________________________, 20________.

Signature of Affiant: _______________________________________

Print or Type Name: _______________________________________

State of North Carolina County of ____________________________

Signed and sworn to (or affirmed) before me, this the

_________ day of _____________________________, 20________.

__________________________ ___________________________

Signature of Notary

Printed Name of Notary

Bid Sheet

Base Bid:

_____________________________

NC Sales Tax:

_____________________________

Delivery Cost (if applicable): _____________________________

Total Cost to City:

_____________________________

Bids must include an itemized schedule by quantity, unit price and total for each work element.

Company Name:

______________________________________________

Company Address:

______________________________________________

Contact Person:

______________________________________________

Telephone Number:

______________________________________________

Email Address:

______________________________________________

NC Contractor’s License Type and Number: ______________________________________________

Number of Addendums Acknowledged (circle one): N/A 1 2 3 4

As of the date listed below, the vendor or bidder listed above is compliant with N.C.G.S. 147-86.42-84, the

Iran Divestment Act and the Companies Boycotting Israel Act.

Authorized Signature:

____________________________________________________

Print Name of Authorized Signature: ____________________________________________________

Title:

____________________________________________________

Address Bid to: Kimberly Walters, Finance Director

City of Havelock

P.O. Drawer 368

1 Governmental Avenue

Havelock, NC 28532

Bids@Havelocknc.us

Please indicate the Bid name on the outside of the envelope.

2026 Installation and Rebuild of Air Release Valves (ARVs) & Air-

Vacuum Combination Valves

MCAS Cherry Point, NC

Objective:

Remove, rebuild and reinstall fourteen (14) air release valves (ARVs) and three (3) air-

vacuum combination valves on the 24-inch effluent force main pipeline.

Scope:

The air release valves, also known as “small orifice valves”, are automatic float operated

valves that sit at the highest point of the pipeline to continually release unwanted air. This is to

protect against unwanted surges and maintain system efficiency while the system is in operation

and under pressure. The air vacuum valve (Figure 5) is designed that if a vacuum forms in the

pipeline the air vacuum valve will insert large amounts of air into the pipeline to protect it from

collapsing. The air vacuum combination valve is a blend between both the air release valve and

the air vacuum valve. No more than three (3) ARVs should be disconnected from the system at

any time to prevent system failure.

Rebuilding the ARVs and the air-vacuum combination valves will follow manufacturer

specifications of the disassembly procedures and the reassembly procedures. The valves shall

have full size NPT inlets and outlets equal to the nominal valve size. The body inlet connection

shall be hexagonal for a wrench connection. The body shall have 2” NPT cleanout and 1” NPT

drain connections on the sides of the casting. The cover shall be bolted to the valve body and

sealed with a flat gasket. A threaded adjustable orifice button shall provide drop tight shut off to

the full valve pressure rating. Each Chicago fitting, 1” Full Flow Ball Valve, and Valve pipe

located on each ARV and air-vacuum combination valve needs to be replaced with new fittings

and hardware (Figure 7). The manholes must be dewatered to access the ARVs and air-vacuum

combination valves, see Section 1.

The city of Havelock currently has five (5) Crispin “A” Series air release valves (Figure

3) located at 304 Jackson Dr. Havelock, NC 28532 that will be used to replace the ARVs located

at areas 2-6 (Figure 1). The remaining nine (9) ARVs will be Val-Matic 48A or 49A Models

(Figure 4) that will need to be removed, rebuilt, and reinstalled in the following order. Areas 2-6

will need to be rebuilt and used to replace areas 7-11 (Figure 2). The ARVs located at 12-15 will

be replaced by four (4) of the rebuilt ARVs pulled from areas 7-11. The ARVs pulled from 11-15

will be rebuilt and stored at the Wastewater Treatment Plant located at 304 Jackson Dr.

Havelock, NC 28532; making a total of fourteen (14) rebuilt ARVs.

The City of Havelock currently has one (1) Crispin “A” Series air-vacuum combination

valve (Figure 6) located at 304 Jackson Dr. Havelock, NC that will be used to replace area 16.

Areas 16-18 are Val-Matic 48A/302A Wastewater combination Air Valves (Figure 7). 16 will be

rebuilt and used to replace 17. 17 will be rebuilt and used to replace 18. 18 will be rebuilt and

placed back in storage at the Wastewater Treatment Plant located at 304 Jackson Dr.

Areas 2 and 3 are unable to access with a vehicle. Area 3 is inaccessible and must have

the overgrowth cleared and properly disposed of utilizing yard waste facilities or by any other

means that follow local municipality and federal laws. The contractor will assume any fees that

may be incurred. The contractor will follow all OSHA standards according to the 1910 General

Industry regulations including Confined Space Entry.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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“City of Havelock, 2026 Installation and Rebuild of Air Release Valves (AVRs) & Air-Vacuum Combination Valves”

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