RFP Household Hazardous Wast Collection & Disposal

Location:	North Carolina
Posted:	Feb 10, 2026
Due:	Feb 26, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	F - Natural Resources and Conservation Services S - Utilities and Training Services
Solicitation No:	454-RFP-02262026
Publication URL:	To access bid details, please log in.

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Request for Proposals

Chatham County Permanent Household Hazardous Waste

Collection and Disposal

Purpose

Chatham County Solid Waste & Recycling Division (the County) is requesting proposals for the

collection and disposal services for our permanent Household Hazardous Waste (HHW) facility.

Background

The County’s HHW facility is located at 39 County Services Road in Pittsboro, NC and managed

by the Solid Waste & Recycling Division. The HHW facility is open on the third Saturday of each

month, March through November (9 events per year) from 9:00 am to 3:00 pm. The dates for

2026 are:

March 21

April 18

May 16

June 20

July 18

August 15

September 19

October 17

November 21

The following table shows the visitation totals for the past few fiscal years:

Fiscal Year

2025

2024

2023

2022

Total Visitors

1167

1138

1073

1038

The HHW collection program is for Chatham County residents only; no waste from businesses

or other counties is accepted. Residents either need to show a decal to use the HHW facility or

provide proof of address within the town limits that participate in the HHW program. Currently,

residents in the towns of Cary, Pittsboro, and Siler City can use the HHW program; residents in

Apex and Durham cannot.

The County has a latex paint limit to reduce the amount of latex paint received through the

HHW program. Residents can bring 20 gallons of paint cans per event. A one-gallon paint can

that has half a gallon in it will count as one gallon. If they have more than 20 gallons, Residents

are encouraged to dry the latex paint and put it in with their regular trash or must bring it to a

future HHW event.

Details of materials collected through the HHW program for the past three fiscal years is

provided in Attachment C. The County has recycling programs to manage fluorescent lightbulbs

and batteries. While they are all accepted at HHW events, the County may dispose of them

through the HHW vendor or another vendor.

Scope of Work

1. Screening and Collection of Waste

Contractor personnel will set up the HHW facility prior to events, including traffic cones, signs,

sorting tables, and preparing appropriate safety equipment. Contractor will be responsible for

screening visitors, checking for eligibility, and collecting basic information (name, address, how

they heard about the event), along with managing materials. Attachment D includes the current

forms used to set up an event and track visitors.

During HHW collection events, non-residential waste is not to be accepted. Promotional

literature will indicate that explosives, radioactive materials, biologically active or infectious

waste, and asbestos are not acceptable.

Should the County elect to accept excluded waste, the County shall be responsible for the

proper disposal of this waste. However, if such material is delivered, effort must be made by

the Contractor to assist the County in the proper disposal of such materials. In general, it is the

County’s desire to not simply “turn away” a visitor and risk improper disposal of waste. Parties

that must be refused will be offered assistance in seeking proper disposal options.

Empty containers should not be accepted; they should remain with the visitor and provided

with guidance on how to dispose of them.

2. Waste Identification/Packaging

Contractor personnel will perform waste identification of material for documentation and

segregation according to hazard class and must bulk or package in containers approved by

federal and state regulations. Each container must be manifested, labeled, and coded in

accordance with all pertinent federal and state regulations. The Contractor must attempt to

identify received unknowns and analyze unknown material on site where necessary to allow for

its proper disposal.

3. Temporary Storage

Storage time and restrictions will be determined by federal, state, and local regulations, safety

considerations, space available, and expense to the County for frequent pick-up and disposal by

the Contractor. The County’s facility is currently permitted by the state to allow for 90-day

storage of hazardous materials, and the Contractor may leave partially filled containers in the

County’s facility between collection events to maximize program efficiency. All materials must

be removed from December through February, when there are no HHW events.

The Contractor will be responsible for all waste stored in the County’s facility. The County

certifies that the facility is secure and equipped with an adequate fire suppression system and

alarm.

4. Transportation and Disposal

Hazardous wastes are to be transported off site in vehicles permitted for such transportation,

according to federal and state regulations, by drivers properly trained and licensed to transport

hazardous wastes. Unless otherwise directed by the County, waste must be disposed through

treatment, recycling, and/or incineration, with landfilling as the last option. Materials sent for

secure landfilling must be managed at a federally permitted hazardous waste disposal site.

5. Reporting/Documentation

The Contractor shall provide the County a copy of a manifest listing all wastes packed for

disposal prior to leaving the facility after each pick-up. The Contractor shall finalize and/or

complete all manifest and shipping papers upon receipt of waste at Contractor’s treatment,

storage, and disposal facility, and shall provide a completed copy of manifest to the County

within fifteen (15) working days of the pick-up.

Upon request by the County, the Contractor shall provide a certificate of disposal attesting that

all waste received from the County’s program has been properly disposed. This certificate of

disposal must list any applicable waste identification numbers (corresponding with information

listed on the manifest), the date of disposal, the location of ultimate disposal, and the disposal

method.

The Contractor shall provide reports to the County after each HHW event and/or pickup. The

reports may be submitted with invoice for services, and shall include:

• Itemization of all charges to the County for materials used at events, waste disposal

services, transportation, and labor; and

• A summary of all wastes collected at each pickup, including a material profile, waste

stream identification, number of containers collected/weight of container, container size,

and container type.

Contract Term

The term of the Contract shall be for a three (3) year period beginning upon the date of execution

of the Contract and terminating three (3) years from the effective date provided that:

• Funds are authorized annually by the Board of Chatham County Commissioners,

• Neither the County nor the Contractor desire to alter the terms of the Contract during the

three (3) year period, and

• The Contract is not otherwise terminated through provisions of another clause of the

Contract.

It is the desire for the County to have a fully executed contract before the May 19, 2026, event.

The contract end date would be December 30, 2029.

The County has the option, upon mutual agreement with the contractor, to extend the terms of

the contract for up to two (2), one-year extensions.

Proposal Instructions

A. Proposal Deadline: Proposals must be received by Chatham County no later than

Thursday, February 26, 2026, at 2:00 pm.

B. Submission of Proposals: Vendors must submit both an electronic PDF version of the

proposal (excluding any materials that are non-electronic) and two hard copies with all

attachments, including signatory pages, which should be received by the deadline

above. The hard copies must be sent to one of the following delivery addresses:

• Postal Address: Michele Peluso, Chatham County Finance Office

P. O. Box 608, Pittsboro, NC 27312

• Street Address: Michele Peluso, County Finance Office, Courthouse Annex

12 East Street, Pittsboro, NC 27312

The electronic PDF version of the proposal (excluding non-electronic materials) must

be submitted by the deadline above to: purchasing@chathamcountync.gov

or may be included in the proposal packet on digital media.

A public bid opening will take place on Thursday, February 26, 2026, at 2:00pm at the

Solid Waste & Recycling Main Office located at 28 County Services Road in Pittsboro,

NC. If not delivering to the bid location, the hard copies and electronic copies must be

sent to the addresses noted above.

C. Withdrawal of Proposals: Proposing vendors may withdraw their proposal any time

before the deadline for submission on February 25, 2026, by 5:00 pm. The withdrawal

must be submitted in writing and signed by the proposing vendor.

D. Inquiries and Corrections: All inquiries relating to this request should be in writing and

addressed to:

Michele Peluso, Chatham County Finance Office

P.O. Box 608, Pittsboro, NC 27312

They may also be faxed to 919-545-2417 or emailed to:

purchasing@chathamcountync.gov

If a proposing vendor finds discrepancies in or omissions from the specifications or

should require additional clarification of any part, a written request for interpretation

shall be submitted to Michele Peluso. Any interpretation of or changes made to the RFP

will be made by written addendum to each proposing consultant and shall become part

of the request for any contract awarded. The County will not be responsible for the

accuracy of any other oral explanations, interpretations, or representations. All

inquiries must be submitted by 5:00pm on February 18, 2026. It shall be the

responsibility of each proposing organization or individual to verify that every

addendum has been received prior to submitting proposals. If needed, addenda will be

posted to the County’s Bids and RFP Opportunities at

www.chathamcountync.gov/bidsandopportunities.

E. Vendor Certification: The submission of a proposal shall be deemed a representation

and certification that the proposing vendor:

• Has carefully read and fully understands the information provided by Chatham

County in this RFP;

• Is financially solvent and has the capability to successfully undertake and

complete the responsibilities and obligations of the proposal submitted;

• Represents that all of the information contained in the submitted proposal is true

and correct;

• Did not in any way collude or conspire with any other parties, directly or

indirectly, in regard to the amount, terms, or conditions of this proposal;

• Acknowledges that Chatham County has the right to make any inquiry it deems

appropriate to substantiate or supplement information provided by proposing

vendors and hereby grants Chatham County permission to make these inquiries;

and

• Acknowledges that any proposal cannot be modified after its submission for any

reason.

F. Format and Deadline of Proposals: Late proposals will not be accepted under any

circumstance and will not be opened or reviewed. We will not accept proposals by fax

or any method other than is outlined under item B of Proposal Instructions. The sender

must allow ample delivery time for the selected shipment or transmission methods.

G. Definition and Context: Unless otherwise specified in this document, all words shall

have a common meaning unless the context in which they are used clearly requires a

different meaning. Words in the singular number include the plural, and in the plural

include the singular.

H. Site Visit: An optional, yet encouraged, site visit will be held at the HHW Facility located

at 39 County Services Road in Pittsboro, NC on Tuesday, February 17, 2026, at 1:30pm.

RFP Schedule

• The deadline for submitting questions in writing (mail or email) is February, 18,

2026, by 5:00pm.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Solicitation Number:	454-RFP-02262026
Project Title:	RFP Household Hazardous Wast Collection & Disposal
Description:	Chatham County Solid Waste & Recycling Division (the County) is requesting proposals for the collection and disposal services for our permanent Household Hazardous Waste (HHW) facility.
Opening Date:	2/26/2026 2:00 PM
Posted Date:	2/11/2026
Status:	Open
Department:	COUNTY OF CHATHAM


Solicitation Number * 454-RFP-02262026	Department COUNTY OF CHATHAM	Status Reason Open
Opening Date 2026-02-26T14:00:00.0000000	Posted Date * 2026-02-10T18:14:35.0000000Z	Commodity Code Waste material handling and recycling systems
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Michele Peluso
Description Chatham County Solid Waste & Recycling Division (the County) is requesting proposals for the collection and disposal services for our permanent Household Hazardous Waste (HHW) facility.

Attachments Household Hazardous Waste RFP 2026 Final with Sample CC Contract.pdf (1.11 MB)

RFP Household Hazardous Wast Collection & Disposal

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See also