Residential Resurfacing Project - Phase II (Paving Improvements

CONTRACT DOCUMENTS
AND SPECIFICATIONS
RESIDENTIAL RESURFACING PROJECT
PHASE II (PAVING IMPROVEMENTS)
CITY OF AZUSA
PUBLIC WORKS DEPARTMENT
213 E. FOOTHILL BLVD.
AZUSA, CA 91702-1395
BIDS ARE DUE BY AUGUST 5, 2026 AT 10:00AM

TABLE OF CONTENTS
Page
00 11 16 - NOTICE INVITING BIDS ........................................................................................... 5
00 21 13 - INSTRUCTIONS TO BIDDERS ................................................................................. 8
ARTICLE 1. SECURING DOCUMENTS ............................................................................. 8
ARTICLE 2. EXAMINATION OF SITE AND CONTRACT DOCUMENTS ............................ 8
ARTICLE 3. INTERPRETATION OF DRAWINGS AND DOCUMENTS .............................. 8
ARTICLE 4. PRE-BID CONFERENCE ............................................................................... 9
ARTICLE 5. ADDENDA ...................................................................................................... 9
ARTICLE 6. ALTERNATE BIDS ......................................................................................... 9
ARTICLE 7. COMPLETION OF BID FORMS ...................................................................... 9
ARTICLE 8. MODIFICATIONS OF BIDS ............................................................................ 9
ARTICLE 9. SUBCONTRACTORS ................................................................................... 10
ARTICLE 10. LICENSING REQUIREMENTS ................................................................... 10
ARTICLE 11. BID GUARANTEE (BOND) ......................................................................... 10
ARTICLE 12. IRAN CONTRACTING ACT OF 2010 .......................................................... 10
ARTICLE 13. NONCOLLUSION DECLARATION ............................................................. 11
ARTICLE 14. PUBLIC WORKS CONTRACTOR REGISTRATION
CERTIFICATION ..................................................................................................... 11
ARTICLE 15. BIDDER INFORMATION AND EXPERIENCE FORM ................................. 11
ARTICLE 16. WORKERS' COMPENSATION CERTIFICATION ....................................... 11
ARTICLE 17. SIGNING OF BIDS ..................................................................................... 12
ARTICLE 18. SUBMISSION OF SEALED BIDS ............................................................... 12
ARTICLE 19. OPENING OF BIDS .................................................................................... 12
ARTICLE 20. WITHDRAWAL OF BID ............................................................................... 13
ARTICLE 21. BIDDERS INTERESTED IN MORE THAN ONE BID .................................. 13
ARTICLE 22. SUBSTITUTION OF SECURITY ................................................................. 13
ARTICLE 23. PREVAILING WAGES ................................................................................ 13
ARTICLE 24. DEBARMENT OF CONTRACTORS AND SUBCONTRACTORS ............... 13
ARTICLE 25. INSURANCE REQUIREMENTS ................................................................. 14
ARTICLE 26. PERFORMANCE BOND AND PAYMENT BOND
REQUIREMENTS .................................................................................................... 14
ARTICLE 27. SALES AND OTHER APPLICABLE TAXES, PERMITS,
LICENSES AND FEES ............................................................................................ 14
ARTICLE 28. PERMIT AND INSPECTION FEE ALLOWANCE ........................................ 14
ARTICLE 29. FILING OF BID PROTESTS ....................................................................... 14
ARTICLE 30. BASIS OF AWARD; BALANCED BID ......................................................... 15
01/2024 -i- TABLE OF CONTENTS

TABLE OF CONTENTS
(Continued)
Page
ARTICLE 31. AWARD PROCESS .................................................................................... 15
ARTICLE 32. EXECUTION OF CONTRACT .................................................................... 15
ARTICLE 33. QUESTIONS ............................................................................................... 16
00 41 43 - BID FORMS ............................................................................................................ 17
ARTICLE 1. INFORMATION ABOUT BIDDER ................................................................. 28
ARTICLE 2. LIST OF CURRENT PROJECTS (BACKLOG) .............................................. 31
ARTICLE 3. LIST OF COMPLETED PROJECTS - LAST THREE YEARS ....................... 32
ARTICLE 4. EXPERIENCE AND TECHNICAL QUALIFICATIONS
QUESTIONNAIRE ................................................................................................... 33
ARTICLE 5. VERIFICATION AND EXECUTION ............................................................... 34
00 52 13 - CONTRACT ............................................................................................................ 39
00 61 13 - BOND FORMS ........................................................................................................ 43
00 72 13 - GENERAL CONDITIONS ........................................................................................ 52
ARTICLE 1. DEFINED TERMS ........................................................................................ 52
ARTICLE 2. CONTRACT DOCUMENTS .......................................................................... 56
ARTICLE 3. PRECONSTRUCTION AND CONSTRUCTION
COMMUNICATION .................................................................................................. 56
ARTICLE 4. CONTRACT DOCUMENTS: COPIES & MAINTENANCE ............................ 57
ARTICLE 5. EXAMINATION OF DRAWINGS, SPECIFICATIONS AND SITE
OF WORK ............................................................................................................... 57
ARTICLE 6. MOBILIZATION ............................................................................................ 57
ARTICLE 7. EXISTENCE OF UTILITIES AT THE WORK SITE ........................................ 58
ARTICLE 8. SOILS INVESTIGATIONS ............................................................................ 59
ARTICLE 9. CONTRACTOR'S SUPERVISION ................................................................ 60
ARTICLE 10. WORKERS ................................................................................................. 60
ARTICLE 11. INDEPENDENT CONTRACTORS .............................................................. 60
ARTICLE 12. SUBCONTRACTS ...................................................................................... 60
ARTICLE 13. VERIFICATION OF EMPLOYMENT ELIGIBILITY ...................................... 61
ARTICLE 14. REQUESTS FOR SUBSTITUTION ............................................................. 61
ARTICLE 15. SHOP DRAWINGS ..................................................................................... 62
ARTICLE 16. SUBMITTALS ............................................................................................. 63
ARTICLE 17. MATERIALS ............................................................................................... 63
ARTICLE 18. PERMITS AND LICENSES ......................................................................... 64
ARTICLE 19. TRENCHES ................................................................................................ 64
ARTICLE 20. TRAFFIC CONTROL .................................................................................. 65
-ii- NOTICE INVITING BIDS

TABLE OF CONTENTS
(Continued)
Page
ARTICLE 21. DIVERSION OF RECYCLABLE WASTE MATERIALS ................................ 66
ARTICLE 22. REMOVAL OF HAZARDOUS MATERIALS ................................................ 66
ARTICLE 23. SANITARY FACILITIES .............................................................................. 66
ARTICLE 24. AIR POLLUTION CONTROL ...................................................................... 66
ARTICLE 25. LAYOUT AND FIELD ENGINEERING ........................................................ 67
ARTICLE 26. TESTS AND INSPECTIONS ....................................................................... 67
ARTICLE 27. PROTECTION OF WORK AND PROPERTY .............................................. 67
ARTICLE 28. CONTRACTOR'S MEANS AND METHODS ............................................... 68
ARTICLE 29. AUTHORIZED REPRESENTATIVES ......................................................... 68
ARTICLE 30. HOURS OF WORK ..................................................................................... 68
ARTICLE 31. PAYROLL RECORDS; LABOR COMPLIANCE .......................................... 69
ARTICLE 32. PREVAILING RATES OF WAGES .............................................................. 70
ARTICLE 33. PUBLIC WORKS CONTRACTOR REGISTRATION ................................... 71
ARTICLE 34. EMPLOYMENT OF APPRENTICES ........................................................... 71
ARTICLE 35. NONDISCRIMINATION/EQUAL EMPLOYMENT OPPORTUNITY ............. 72
ARTICLE 36. DEBARMENT OF CONTRACTORS AND SUBCONTRACTORS ............... 72
ARTICLE 37. LABOR/EMPLOYMENT SAFETY ............................................................... 73
ARTICLE 38. INSURANCE ............................................................................................... 73
ARTICLE 39. FORM AND PROOF OF CARRIAGE OF INSURANCE .............................. 76
ARTICLE 40. TIME FOR COMPLETION AND LIQUIDATED DAMAGES ......................... 77
ARTICLE 41. COST BREAKDOWN AND PERIODIC ESTIMATES .................................. 78
ARTICLE 42. PROGRESS ESTIMATES AND PAYMENT ................................................ 79
ARTICLE 43. SECURITIES FOR MONEY WITHHELD ..................................................... 80
ARTICLE 44. CHANGES AND EXTRA WORK ................................................................. 80
ARTICLE 45. FINAL ACCEPTANCE AND PAYMENT ...................................................... 92
ARTICLE 46. OCCUPANCY ............................................................................................. 93
ARTICLE 47. INDEMNIFICATION .................................................................................... 93
ARTICLE 48. PROCEDURE FOR RESOLVING DISPUTES ............................................ 94
ARTICLE 49. CITY'S RIGHT TO TERMINATE CONTRACT............................................. 98
ARTICLE 50. WARRANTY AND GUARANTEE OF WORK ............................................ 100
ARTICLE 51. DOCUMENT RETENTION & EXAMINATION ........................................... 102
ARTICLE 52. SEPARATE CONTRACTS ........................................................................ 103
ARTICLE 53. NOTICE AND SERVICE THEREOF ......................................................... 103
ARTICLE 54. NOTICE OF THIRD PARTY CLAIMS ........................................................ 103
-iii- NOTICE INVITING BIDS

TABLE OF CONTENTS
(Continued)
Page
ARTICLE 55. STATE LICENSE BOARD NOTICE .......................................................... 104
ARTICLE 56. INTEGRATION ......................................................................................... 104
ARTICLE 57. ASSIGNMENT OF CONTRACT ................................................................ 104
ARTICLE 58. CHANGE IN NAME AND NATURE OF CONTRACTOR'S LEGAL
ENTITY .................................................................................................................. 104
ARTICLE 59. ASSIGNMENT OF ANTITRUST ACTIONS ............................................... 104
ARTICLE 60. PROHIBITED INTERESTS ....................................................................... 105
ARTICLE 61. CONTROLLING LAW ......................................................................................1 05
ARTICLE 62. JURISDICTION; VENUE ........................................................................... 105
ARTICLE 63. LAWS AND REGULATIONS ..................................................................... 105
ARTICLE 64. PATENTS ................................................................................................. 105
ARTICLE 65. OWNERSHIP OF CONTRACT DOCUMENTS .......................................... 105
ARTICLE 66. NOTICE OF TAXABLE POSSESSORY INTEREST .................................. 106
ARTICLE 67. SURVIVAL OF OBLIGATIONS ................................................................. 106
SPECIAL CONDITIONS .................................................................................................... 107
GENERAL REQUIREMENTS ........................................................................................... 127
ATTACHMENT 1 - FLEET COMPLIANCE CERTIFICATION
TECHNICAL SPECIFICATIONS
STANDARD PLANS
IMPROVEMENT PLANS
-iv- NOTICE INVITING BIDS

NOTICE INVITING BIDS
PUBLIC NOTICE IS HEREBY GIVEN that the City Council of the City of Azusa, invites sealed bids
for the above stated project and will receive such bids in the office of the City Clerk, 213 E. Foothill
Blvd., City of Azusa, California 91702, UP TO THE HOUR OF 10:00 AM on August 5, 2026, for
the RESIDENTIAL RESURFACING PROJECT - PHASE II (PAVING IMPROVEMENTS), (the
"Project"). At said time, Bids will be publicly opened and read aloud at the City Office. Bids received
after said time shall be returned unopened. Bids shall be valid for a period of 90 calendar days after
the Bid opening date.
SCOPE OF WORK: The work to be performed or executed under these specifications consists of
furnishing all materials, equipment, tools, labor, and incidentals as required by the contract
documents to construct the above stated project. The paving improvements within the alleyways
are generally bounded by Azusa Avenue to the west, Foothill Boulevard to the north, Cerritos
Avenue to the east, and First Street to the south, within the City of Azusa.
A PRE-BID CONFERENCE will not be held.
Bids must be submitted on the City's Bid Forms. Bidders may obtain an electronic copy of the
Contract Documents from the Engineering Division at: Bids@AzusaCA.gov, at a "No Fee" charge
($0.00). To the extent required by section 20103.7 of the Public Contract Code, upon request from
a contractor plan room service, the City shall provide an electronic copy of the Contract Documents
at no charge to the contractor plan room.
It is the responsibility of each prospective bidder to download and print all Bid Documents for review
and to verify the completeness of Bid Documents before submitting a bid. Any Addenda will be
posted on the City of Azusa's website at www.AzusaCA.gov. It is the responsibility of each
prospective bidder to check the City of Azusa's website on a daily basis through the close of bids
for any applicable addenda or updates. The City does not assume any liability or responsibility based
on any defective or incomplete copying, excerpting, scanning, faxing, downloading or printing of the
Bid Documents. Information on www.AzusaCA.gov may change without notice to prospective
bidders.
The California Air Resources Board ("CARB") implemented amendments to the In-Use Off-Road
Diesel-Fueled Fleets Regulations ("Regulation") which are effective on January 1, 2024 and apply
broadly to all self-propelled off-road diesel vehicles 25 horsepower or greater and other forms of
equipment used in California. A copy of the Regulation is available at
https://ww2.arb.ca.gov/sites/default/files/barcu/regact/2022/off-roaddiesel/appa-1.pdf. Bidders are
required to comply with all CARB and Regulation requirements, including, without limitation, all
applicable sections of the Regulation, as codified in Title 13 of the California Code of Regulations
section 2449 et seq. throughout the duration of the Project. Bidders must provide, with their Bid,
copies of Bidder's and ALL listed Subcontractors' most recent, valid Certificate of Reported
Compliance ("CRC") issued by CARB. Failure to provide valid CRCs as required herein may
render the Bid non-responsive.
Each Bid shall be accompanied by cash, a certified or cashier's check, or Bid Bond secured from a
surety company satisfactory to the City Council, the amount of which shall not be less than ten
percent (10%) of the submitted Total Bid Price, made payable to City of Azusa as bid security. The
bid security shall be provided as a guarantee that within five (5) working days after the City provides
the successful bidder the Notice of Award, the successful Bidder will enter into a contract and provide
the necessary bonds and certificates of insurance. The bid security will be declared forfeited if the
-5- NOTICE INVITING BIDS

successful Bidder fails to comply within said time. No interest will be paid on funds deposited with
City.
The successful Bidder will be required to furnish a Faithful Performance Bond and a Labor and
Material Payment Bond each in an amount equal to one hundred percent (100%) of the Contract
Price. Each bond shall be in the forms set forth herein, shall be secured from a surety company
that meets all State of California bonding requirements, as defined in California Code of Civil
Procedure Section 995.120, and that is a California admitted surety insurer. Pursuant to Section
22300 of the Public Contract Code of the State of California, the successful Bidder may substitute
certain securities for funds withheld by City to ensure its performance under the contract.
Pursuant to Labor Code Section 1773, City has obtained the prevailing rate of per diem wages and
the prevailing wage rate for holiday and overtime work applicable in Los Angeles County from the
Director of the Department of Industrial Relations for each craft, classification, or type of worker
needed to execute this contract. A copy of these prevailing wage rates may be obtained via the
internet at: www.dir.ca.gov/dlsr/
In addition, a copy of the prevailing rate of per diem wages is available at the City's Engineering
Division and shall be made available to interested parties upon request. The successful bidder
shall post a copy of the prevailing wage rates at each job site. It shall be mandatory upon the
Bidder to whom the Contract is awarded, and upon any subcontractors, to comply with all Labor
Code provisions, which include but are not limited to the payment of not less than the said specified
prevailing wage rates to all workers employed by them in the execution of the Contract, employment
of apprentices, hours of labor and debarment of contractors and subcontractors.
Pursuant to Labor Code sections 1725.5 and 1771.1, all contractors and subcontractors that wish
to bid on, be listed in a bid proposal, or enter into a contract to perform public work must be
registered with the Department of Industrial Relations. No Bid will be accepted nor any contract
entered into without proof of the contractor's and subcontractors' current registration with the
Department of Industrial Relations to perform public work. If awarded a contract, the Bidder and
its subcontractors, of any tier, shall maintain active registration with the Department of Industrial
Relations for the duration of the Project. Notwithstanding the foregoing, the contractor registration
requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work
performed on a public works project that is exempt pursuant to the small project exemption
specified in Labor Code Sections 1725.5 and 1771.1.
This Project is subject to compliance monitoring and enforcement by the Department of Industrial
Relations. In bidding on this Project, it shall be the Bidder's sole responsibility to evaluate and
include the cost of complying with all labor compliance requirements under this contract and
applicable law in its Bid.
Unless otherwise provided in the Instructions for Bidders, each Bidder shall be a licensed
contractor pursuant to sections 7000 et seq. of the Business and Professions Code in the following
classification(s) throughout the time it submits its Bid and for the duration of the contract:
"C-12 Earthwork and Paving Contractors"
Substitution requests shall be made within 35 calendar days after the award of the contract.
Pursuant to Public Contract Code Section 3400(b), the City may make findings designating that
certain additional materials, methods or services by specific brand or trade name other than those
listed in the Standard Specifications be used for the Project. Such findings, if any, as well as the
materials, methods or services and their specific brand or trade names that must be used for the
Project may be found in the Special Conditions.
-6- NOTICE INVITING BIDS

City shall award the contract for the Project to the lowest responsive, responsible Bidder as
determined by the City from the Base Bid alone. City reserves the right to reject any or all bids or
to waive any irregularities or informalities in any bids or in the bidding process.
All questions relative to this project prior to the opening of bids shall be directed to Christina Curiel
(see Instructions to Bidders). Bidders are encouraged to submit their pre-bid questions as early as
possible, in writing by email to Bids@AzusaCA.gov, so they can be answered in writing through an
addendum if necessary. Pre-bid questions will be received up to 5:00 PM on July 27, 2026, after
which they will not be answered.
END OF NOTICE INVITING BIDS
-7- NOTICE INVITING BIDS

INSTRUCTIONS TO BIDDERS
ARTICLE 1. SECURING DOCUMENTS
Bids must be submitted to the City on the Bid Forms which are a part of the Bid Package for the
Project. Bid and Contract Documents may be obtained electronically from the Engineering Division
at: Bids@AzusaCA.gov, at a "No Fee" charge ($0.00), as specified in the Notice Inviting Bids.
The City may also make the Contract Documents available for review at one or more plan rooms,
as indicated in the Notice Inviting Bids. Please Note: Prospective Bidders who choose to review
the Contract Documents at a plan room must contact the City to obtain the required Contract
Documents if they decide to submit a bid for the Project.
The City is a Public Works Awarding Body, as defined under Title 13 California Code of Regulations
section 2449(c)(46). Accordingly, Bidders must submit, with their Bids, valid Certificates of
Reported Compliance ("CRC") for the Bidder's fleet and for the fleet(s) of its listed subcontractors
(including any applicable leased equipment or vehicles). Bidder must additionally complete and
submit the Fleet Compliance Certification, included in the Bid Documents. Failure to provide a
CRC for the Bidder, and for all listed subcontractors, or failure to complete the Fleet Compliance
Certification, may render the Bid non-responsive.
Addenda, if any, issued during the bid period will be sent only to those contractors who have
obtained documents from the City. Any Addenda will be posted on the City's website.
Failure to acknowledge addenda may make a bid nonresponsive and not eligible for award of the
contract.
ARTICLE 2. EXAMINATION OF SITE AND CONTRACT DOCUMENTS
At its own expense and prior to submitting its Bid, each Bidder shall visit the site of the proposed
work and fully acquaint itself with the conditions relating to the construction and labor required so
that the Bidder may fully understand the work, including but not limited to difficulties and
restrictions attending the execution of the work under the contract. Each Bidder shall carefully
examine the Drawings, and shall read the Specifications, Contract, and all other documents
referenced herein. Each Bidder shall also determine the local conditions which may in any way
affect the performance of the work, including local tax structure, contractors' licensing
requirements, availability of required insurance, the prevailing wages and other relevant cost
factors, shall familiarize itself with all federal, state and local laws, ordinances, rules, regulations
and codes affecting the performance of the work, including the cost of permits and licenses
required for the work, and shall make such surveys and investigations, including investigations of
subsurface or latent physical conditions at the site or where work is to be performed as may be
required. Bidders are responsible for consulting the standards referenced in the Contract. The
failure or omission of any Bidder to receive or examine any contract documents, forms,
instruments, addenda, or other documents, or to visit the site and acquaint itself with conditions
there existing shall in no way relieve any Bidder from any obligation with respect to its Bid or to
the contract and no relief for error or omission will be given except as required under State law.
The submission of a Bid shall be taken as conclusive evidence of compliance with this Article.
ARTICLE 3. INTERPRETATION OF DRAWINGS AND DOCUMENTS
Prospective Bidders unclear as to the true meaning of any part of the Drawings, Specifications or
other proposed contract documents may submit to the Engineer of the City a written request for
-8- INSTRUCTIONS TO BIDDERS

interpretation. The prospective Bidder submitting the request is responsible for prompt delivery.
Interpretation of the Drawings, Specifications or other proposed contract documents will be made
only by a written addendum duly issued and a copy of such addenda will be mailed or delivered
to each prospective Bidder who has purchased a set of Drawings and Specifications. The City will
not be responsible for any other explanation or interpretations of the proposed documents. If a
Prospective Bidders becomes aware of any errors or omissions in any part of the Contract
Documents, it is the obligation of the Prospective Bidder to promptly bring it to the attention of the
City.
ARTICLE 4. PRE-BID CONFERENCE
A PRE-BID CONFERENCE will not be held.
ARTICLE 5. ADDENDA
The City reserves the right to revise the Contract Documents prior to the Bid opening date.
Revisions, if any, shall be made by written Addenda. All Addenda issued by the City shall be
included in the Bid and made part of the Contract Documents. Pursuant to Public Contract Code
Section 4104.5, if the City issues an Addendum which includes material changes to the Project
less than 72 hours prior to the deadline for submission of Bids, the City will extend the deadline
for submission of Bids. The City may determine, in its sole discretion, whether an Addendum
warrants postponement of the Bid submission date. Each prospective Bidder shall provide City a
name, address, email address, and facsimile number to which Addenda may be sent, as well as
a telephone number by which the City can contact the Bidder. Copies of Addenda will be furnished
by email, facsimile, first class mail, express mail or other proper means of delivery without charge
to all parties who have obtained a copy of the Contract Documents and provided such current
information. Please Note: Bidders are responsible for ensuring that they have received any and
all Addenda. To this end, each Bidder should contact the Engineering Division to verify that it has
received all Addenda issued, if any, prior to the Bid opening. The Bidder shall indicate the
Addenda received prior to bidding in the space provided in the Bid Form. Failure to indicate all
Addenda may be sufficient cause for rejecting the Bid.
ARTICLE 6. ALTERNATE BIDS
If alternate bid items are called for in the Contract Documents, the time required for completion of
the alternate bid items has already been factored into the Contract duration and no additional
Contract time will be awarded for any of the alternate bid items. The City may elect to include one
or more of the alternate bid items, or to otherwise remove certain work from the Project scope of
work. Accordingly, each bidder must ensure that each bid item contains a proportionate share of
profit, overhead, and other costs or expenses which will be incurred by the bidder.
ARTICLE 7. COMPLETION OF BID FORMS
Bids shall only be prepared using copies of the Bid Forms which are included in the Contract
Documents. The use of substitute Bid Forms other than clear and correct photocopies of those
provided by the City will not be permitted. Bids shall be executed by an authorized signatory as
described in these Instructions to Bidders. In addition, Bidders shall fill in all blank spaces
(including inserting "N/A" where applicable), and initial all interlineations, alterations, or erasures
to the Bid Forms. Bidders shall neither delete, modify, nor supplement the printed matter on the
Bid Forms nor make substitutions thereon. USE OF BLACK OR BLUE INK, INDELIBLE PENCIL,
OR A TYPEWRITER IS REQUIRED. Deviations in the Bid Forms may result in the Bid being
deemed non-responsive.
-9- INSTRUCTIONS TO BIDDERS