OM-26-061 REQUEST FOR PROPOSALS (RFP) - 2026 ON-CALL POTHOLE SERVICES

REQUEST FOR PROPOSALS FOR
2026 ON-CALL POTHOLE SERVICES
PROJECT NO. OM-26-061
Issued by:
City of Stockton
Public Works Department
1465 S. Lincoln Street
Stockton, CA. 95206
Date Issued: April 30, 2026
Date Proposals Due: Wednesday, May 20, 2026, at 3:00 P.M.
LATE SUBMITTALS WILL NOT BE ACCEPTED

1.0 INTRODUCTION
The City of Stockton (City) is soliciting proposals from qualified contractors for spray-
injection pothole repair services throughout the City. Services include all labor, materials,
tools, equipment, incidentals, and other construction services required for repairing the
pothole. Repairs shall be completed using a cationic rapid-setting emulsion injection
process. The City will select a contractor based on qualifications, experience, and ability
to provide the required services at a fair and reasonable fee schedule.
2.0 BACKGROUND
The City of Stockton is located in San Joaquin County and currently maintains
approximately 781 centerline miles of roadway.
The City of Stockton has identified a need to utilize an on-call contract for routine spray-
injection pothole repair services. The selected contractor(s) will be directed by the City
Representative to perform pothole repair services at locations within the City.
3.0 SCOPE OF WORK
The work provided herein consists, in general, of spray-injection pothole repair services
for the maintenance of city streets and roads. Repairs shall be completed using a cationic
setting emulsion injection process. Repair work shall include the following:
1. The Contractor shall furnish all labor, materials, parts, and equipment necessary
to provide pothole repair at various locations citywide. Services should be
provided as requested by the City of Stockton Public Works Department.
2. The Contractor shall submit traffic control plans in accordance with MUTCD 2023
to the Engineer for review and approval. Contractor is responsible for setting up
all traffic control measures (signs, cones, and flashing arrow boards);
3. Pothole repairs shall typically occur during normal business hours. The City allows
only one lane closure during the day in each direction. On 2-lane roadways,
Contractor shall provide two flaggers and comply will all of the MUTCD 2023,
revision 4 requirements for a 2-lane closure with flaggers. Lane closure hours are
9:00 a.m. - 3:00 p.m. Monday through Friday, with alternating closed Fridays. All
legal holidays and alternate closed Fridays are observed as non-business hours.
Contractor shall provide services within two (2) weeks after being notified of
the pothole repair.
4. The Contractor shall perform site inspection, pothole measurement, cleaning the
pothole area, applying emulsion sealant, applying asphalt mix, compaction, and
clean up the project site.
5. The Contractor shall only bill for work completed in place.
6. Notwithstanding any provision to the contrary herein, City shall have no obligation
to give more than two notices of unsatisfactory performance in any calendar year.
City of Stockton Public Works Department Project No. OM-26-061
RFP | 2026 On-Call Pothole Repair Services

In the event two such notices of unsatisfactory performance are given in any
calendar year; the City may thereupon terminate this contract immediately.
7. Work will be performed in an orderly manner with minimum disturbance and
inconvenience to the public. The Contractor shall confine and limit its personnel to
only those areas required in performing the work.
8. Contractor shall obtain an Encroachment Permit from the City of Stockton and pay
all necessary fees. The Encroachment Permits are renewed and paid yearly for
the duration of the contract. Prior to obtaining the encroachment permit, the
proposed traffic control plans must be approved by the Engineer.
Encroachment permits can be obtained at:
City of Stockton
Community Development Department
345 N. El Dorado Street
Stockton, CA. 95205
Office: 209-937-8349
4.0 PROPOSAL SELECTION PROCESS AND CRITERIA
The various significant factors that will be considered in the evaluation of proposals
are summarized below. The City's final selection will not be dictated by any single
factor, including price. The relative importance of these factors involves judgment
on the part of the City's selection committee and will include both objective and
subjective analysis. A contractor may be eliminated from consideration for failure to
comply with any of the requirements, depending upon the critical nature of such
requirements. Proposals will be evaluated using the following criteria:
Scope of Service/Deliverables 20 Points
Cost 35 Points
Equipment 10 Points
License and Experience 30 Points
Local Preference 5 Points
Total Points 100 Points
Refer to ATTACHMENT A for the Evaluation Scoring Sheet.
Proposal Submissions:
Proposals shall be submitted no later than 3:00 P.M. on May 20, 2026, to:
PUBLIC WORKS
CITY OF STOCKTON
ATTN: KATRINA TAVARES
1465 S Lincoln St.
Stockton, CA. 95206
City of Stockton Public Works Department Project No. OM-26-061
RFP | 2026 On-Call Pothole Repair Services

Scope of Service/Deliverables: Responsive proposals will demonstrate an understanding
of the spray-injection pothole repair process and deliverables. They will also
demonstrate their ability to handle seasonal peak workload.
Cost: Responsive proposals will include the unit cost shown in this proposal (include
the compensation schedule (Attachment B) with your proposal in a separate sealed
envelope).
Equipment: Responsive proposals will include a list of equipment to be used in this
contract.
License and Experience: Responsive proposals will include staff qualifications and
relevant experience with spray-injection pothole repair in the Northern California
region within the last 12 months. Contractor shall submit three references from outside
Local Agencies that have done a similar type of work. All contractors and subcontractors
must be registered with the Department of Industrial Relations (DIR) in accordance
with Senate Bill 854. The registration form is located on the DIR's website at
http://www.dir.ca.gov/Public-Works/PublicWorks.html. Vendor shall possess a valid
California contractor's license for the following classification (s): Class A or C-12. The
selected vendor shall possess a valid City of Stockton Business License.
Local Preference: Local preference in accordance with Stockton Municipal Code Section
3.68.090. Local merchants who have a physical business location within the boundaries
of the City of Stockton shall be granted 5% bid preference. Local merchants who have a
physical business address within the boundaries of San Joaquin County shall be granted
a 2% bid preference.
Contractor Identification: Provide the name of the firm, the firm's principal place of
business, the name and telephone number of the contact person.
Client References: Provide a minimum of three (3) client references. References should
be California cities or other large public entities. Provide the designated person's name,
title, organization, address, telephone number, and the projects(s) that were completed
under that client's direction (ATTACHMENT C).
Responsiveness of Proposals: All proposals must be in writing and fully responsive to
this RFP. Non-responsive proposals or proposals found to be irregular or not in
conformance with the requirements and instructions contained herein will not be
considered or evaluated. Other conditions which may lead to the selection committee's
decision not to evaluate a proposal include obvious lack of experience, expertise or
adequate resources to perform the required work, and/or failure to perform or meet
financial obligations on previous contracts. The City reserves the right to reject any and
all proposals for any reason whatsoever.
City of Stockton Public Works Department Project No. OM-26-061
RFP | 2026 On-Call Pothole Repair Services

Selection Schedule:
The Contractor Selection process will follow the tentative timeline shown below:
EVENT DATE
Advertise RFP April 30, 2026
Written Questions submitted by May 12, 2026, at 3:00 pm
Response to Written Questions May 14, 2026, at 3:00 pm
Proposals Due May 20, 2026, at 3:00 pm
Negotiations/Final Scope May 2026
Contract Award May 2026
Proposal Questions and Requests for Clarification:
Any questions or requests for clarification shall be submitted in writing to:
Thinh.Phan@stocktonca.gov
Requests for clarification shall be submitted by May 12, 2025, at 3:00 P.M. It is the
proposer's responsibility to check the website for any addendums or responses to
questions. The website address is as follows:
https://www.stocktonca.gov/business/contracts___purchasing/bidflash/index.php
Insurance Requirements: The proposer must obtain and maintain the required insurance.
Proposer should review Attachment D, Instructions to Proposers, for information
regarding insurance, indemnification, prevailing wages, etc. Failure to comply with the
Instructions to Proposers may be grounds for rejection.
Waivers: The City may waive informalities or irregularities in proposals received where
such is merely a matter of form and not substance, and the correction or waiver of
which is not prejudicial to other proposals.
Final Selection: Following the selection committee review and screening of all proposals,
the selection committee will choose a contractor with the highest ranking. The City
requests contractors make themselves available if asked to participate in an interview.
Fee Negotiation: Following the proposals ranking process, the selection committee will
commence fee negotiations with the top-ranked contractor. The goal of negotiation is
to agree on a final contract that delivers to the City the services and products required
at a fair and reasonable cost. If the City fails to reach an agreement with the top-ranked
contractor, a new negotiation will commence with the next highest-ranked contractor.
If the new negotiation fails, the process is repeated until a contract is negotiated
successfully. Upon successful negotiation of a contract, staff will make a
recommendation of award to the highest-ranked qualified Contractor.
City of Stockton Public Works Department Project No. OM-26-061
RFP | 2026 On-Call Pothole Repair Services

5.0 CONCLUSION
The City reserves the right to accept or reject any or all proposals, to alter the selection
process, to postpone the selection process for its own convenience at any time, and to
waive any defects in any of the proposals. The City also reserves the right to accept or
reject any individual sub-contractor that a bidder proposes to use.
This RFP shall in no way be deemed to create a binding contract or agreement of any
kind between the City and the bidder. By submitting a response to this RFP, the
successful bidder agrees to execute an agreement with the City. The City reserves the
right to negotiate any and all terms of the agreement, including the Term, Scope of
Service and Compensation.
Each bidder submitting a proposal acknowledges and agrees that the preparation of all
materials for submittal to the City and all presentations, related costs and travel
expenses are the bidder's sole expense and the City shall not, under any circumstances,
be responsible for any cost or expense incurred by the bidder. In addition, each bidder
acknowledges and agrees that all documentation and/or materials submitted with the
RFP shall remain the property of the City.
Each bidder should be aware that although the California Public Records Act recognizes
that certain confidential trade secret information may be protected from disclosure, the
City might not be in a position to establish that the information, which a bidder submits,
is a trade secret. If a request is made for information marked "confidential", the City
will provide the bidder who submitted such information with reasonable notice to allow
the bidder to seek protection from disclosure by a court of competent jurisdiction.
Selection of a proposal and the award of any final contract will be based on an evaluation
of which company or firm will best assist the City to reach its goal of receiving the
highest quality service at the lowest reasonable cost. The City reserves the right to
reject any or all proposals, to accept or reject any one or more items of a proposal,
or to waive any minor irregularities or informalities in any proposal.
ATTACHMENTS
ATTACHMENT A - EVALUATION SCORING SHEET
ATTACHMENT B - COMPENSATION SCHEDULE
ATTACHMENT C - BIDDER'S REFERENCE PAGE
ATTACHMENT D - INSTRUCTIONS TO PROPOSERS
City of Stockton Public Works Department Project No. OM-26-061
RFP | 2026 On-Call Pothole Repair Services