IFB-2027.04 IFB - 3rd Party Inspectors - Amendment 1 - Q&A and Revisions

Lexington School Solicitation Number: IFB-2027.04
Amendment Date: 10/21/2026
District Four
Procurement Contact: Shelley Allen
INVITATION FOR BID E-Mail Address: sallen@lexington4.net
Amendment #1 - Q & A
DESCRIPTION: Third Party Inspectors (Chapter 1 and 17 and Storm Drain Inspections)
The Term "Offer" Means Your "Bid" or "Proposal". Your offer must be submitted in a sealed package. Solicitation Number & Opening
Date must appear on package exterior. See "Submitting Your Offer" provision.
SUBMIT YOUR SEALED OFFER TO THE FOLLOWING ADDRESS BELOW:
PHYSICAL/MAILING ADDRESS:
Lexington School District Four
607 E 5th Street, Swansea, SC 29160
Emailed Responses/Offers will NOT be accepted.
# of Copies to be Submitted 3 Hard Copies
IFB Issue Date 10/7/2026
Last Date for Submission of Questions 10/21/2026 at 11:30 am
Offer Due 11/2/2026 at 11:30 am
The timing & sequence of events resulting from this IFB/RFP may vary and will ultimately be determined by Lexington School District Four.
The award, notice of this solicitation, any amendments, and any related notices will be posted at the following web address:
https://www.lex4.org/page/purchasing
Question 1: In the title the term "Storm Drain Inspections" is used. Are you referring to Storm Water
Pollution Protection Plan (SWPP) inspections according to the Erosion Prevention Sediment Control
Plan (EPSC)?
Yes. Storm drain inspections in Lexington, SC typically refer to compliance checks governed by the Storm
Water Pollution Protection Plan (SWPP) and the Erosion Protection and Sediment Control (EPSC) framework.
Question 2: To whom shall I address our proposal?
Please submit to the following address with Subject or Attn: IFB 2027.04.
Question 3: Would LCSD4 disclose the estimated cost for construction for the new transportation and
maintenance building?
No more than $3 million.

Question 4: Would LCSD4 please define the terms; Offeror, Contractor, Subcontractor and Vendor? It
appears that each of these terms are used interchangeably throughout the Solicitation Document and we
would like to understand what Sections, Articles, and/or contract Clauses apply to the successful award/
bidder who will be providing third-party inspection services.
Offeror, Contractor and Vendor can be used interchangeably and refer to the vendor who is submitting the
proposal to the district. A Subcontractor is referring to any individual or company the Offeror uses outside of
their organization to complete work in fulfilling a future contract.
Question 5: 3. Section 3 - Submission Information for Offerors, Article 3.3 - Qualification of Offeror,
Sub-Article - Special Standards of Responsibility, sub-section (a), Item 4, reads Offeror should have no
less than five (5) years of experience in gutter systems removal and installation. Does this apply to this
solicitation, or was this published in error?
The reference to gutter systems removal and installation was an error and has been updated to reference 3rd Party
Inspections. The following language under Section 3.3 of the IFB has been revised to reflect accurate standards
of responsibility:
Special Standards of Responsibility:
(a) This section establishes special standards of responsibility. UNLESS YOU POSSESS THE FOLLOWING
MANDATORY MINIMUM QUALIFICATION(S), DO NOT SUBMIT AN OFFER:
1. Offeror must have all required licenses.
2. Offeror must have a clear understanding of service requirements and be able to meet required timelines.
3. Offeror must have adequate staff, expertise, experience, organization, and support personnel to perform the work
required under this contract.
4. Offeror should have no less than five (5) years of experience in performing 3rd party inspections.
5. Offeror must carry the required workers' compensation and general liability insurance. Certificate of insurance will
be required.
6. Offeror should have a satisfactory record of performance from at least three (3) references that are similar in size
and type. Offeror should submit with the three (3) references, including a contact person and a telephone number
where similar work has been performed. References should be for work completed within the last two (2) years and
should be on the same scope as described within this solicitation (submit on the attached Reference Form).
7. Offeror must have appropriate financial, material, equipment, facility and personnel resources to perform the work
required.
(b) Provide a detailed, narrative statement with adequate information to establish that you meet all the requirements
stated in subparagraph (a) above and that you have a clear understanding of the service requirements of this
solicitation. Include all appropriate supporting documentation.
Question 6: 5. Section 7 - Attachments to Solicitation, Bid Pricing Form, does not appear to include any
reference or description of IBC Chapter One (1) Building Inspections. Can LCSD4 clarify how
respondents should address these services within their proposals? Specifically:
1. Does LCSD4 intend to conduct further negotiations with the successful bidder prior to contract
execution to establish the scope and pricing associated with IBC Chapter 1 Building Inspections?
2. Alternatively, should respondents independently estimate the anticipated inspection quantities and
provide corresponding unit rates and extended pricing for the inspections they deem necessary?
3. Or does LCSD4 anticipate issuing an amendment to the solicitation that will identify the required
inspection quantities and associated pricing structure for IBC Chapter 1 Building Inspections?
The attached Amended IFB should address these questions.

IFB-2027.04 -
Lexington School Solicitation Number:
Date Issued: Revised
District Four
10/7/2026
Procurement Contact:
E-Mail Address:
Shelley Allen
INVITATION FOR BIDS sallen@lexington4.net
DESCRIPTION: Third Party Inspectors (Chapter 1 and 17 and Storm Drain Inspections)
The Term "Offer" Means Your "Bid" or "Proposal". Your offer must be submitted in a sealed package. Solicitation Number & Opening
Date must appear on package exterior. See "Submitting Your Offer" provision.
SUBMIT YOUR SEALED OFFER TO THE FOLLOWING ADDRESS BELOW:
PHYSICAL/MAILING ADDRESS:
Lexington School District Four
607 E 5th Street, Swansea, SC 29160
Emailed Responses/Offers will NOT be accepted.
# of Copies to be Submitted 3 Hard Copies
Pre-Bid/Proposal Conference, if applicable N/A
Last Date for Submission of Questions 10/21/2026 at 11:30 am
Offer Due 11/2/2026 at 11:30 am
Anticipated Intent to Award Date (subject to change)
The timing & sequence of events resulting from this IFB/RFP may vary and will ultimately be determined by Lexington School District Four.
The award, notice of this solicitation, any amendments, and any related notices will be posted at the following web address:
https://www.lex4.org/page/purchasing
NAME OF OFFEROR (Vendor Name):(full legal name of business submitting offer) NAME & TITLE OF PERSON AUTHORIZING OFFER:
(Person must be authorized to submit binding offer to contract on behalf of Offeror.)
INSTRUCTIONS REGARDING OFFEROR'S NAME: Any award issued will be issued to, and the contract will be formed with, the entity
identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a
division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.
STATE OF INCORPORATION TAXPAYER IDENTIFICATION NO.
(If you are a corporation, identify the state of incorporation.)
HOME OFFICE ADDRESS (Address for offeror's home office / principal NOTICE ADDRESS (Address to which all procurement and contract related
place of business) notices should be sent.) (See "Notice" clause)
Area Code: Number: Extension: Other:
E-Mail Address:

PAYMENT ADDRESS (Address to which payments will be sent.) (See ORDER ADDRESS (Address to which purchase orders will be sent) (See
"Payment" clause) "Purchase Orders and "Contract Documents" clauses)
Payment Address same as Home Office Address Order Address same as Home Office Address
Payment Address same as Notice Address (check only one) Order Address same as Notice Address (check only one)
ACKNOWLEDGMENT OF AMENDMENTS
Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)
Amendment No. Amendment Issue Amendment No. Amendment Issue Amendment No. Amendment Issue Amendment No. Amendment Issue Date
Date Date Date
I certify that this offer is made without prior understanding, agreement, or connections with any corporation, firm or person
submitting an offer for the same services, materials, supplies, or equipment, and is in all respects fair and without collusion
or fraud.
I hereby agree to all terms and conditions outlined in this document, confirm that my offer will remain valid for 90 days, and
certify that I have the authority to sign on behalf of the offeror.
Authorized Signature:
Name (typed or printed):
Title:
Email:
OFFEROR MUST SUBMIT A COMPLETED & SIGNED COPY OF THIS 2 PAGE FORM WITH OFFER
PACKAGE.

LEXINGTON SCHOOL DISTRICT FOUR
INVITATION FOR BID
Third Party Inspectors (Chapter 1 and 17 and Storm Drain Inspections)
1. INTRODUCTION
1.1 Summary
Lexington County School District Four ("District" or "LCSD4") invites sealed proposals from qualified and
properly licensed engineering and testing firms to provide all labor, materials, equipment, supervision,
transportation, certified personnel, incidentals, and services necessary to complete the Construction Materials
Testing (CMT) and Special Inspection Services for the new Lexington Four Transportation and Maintenance
Building located at 140 Lewis Rast Road, Swansea, SC 29160.
The successful proposer shall provide complete third-party International Building Code (IBC) Chapter 1 and
Chapter 17 Special Inspections, structural field monitoring, accredited laboratory testing, and stormwater
compliance inspections in accordance with this solicitation, approved project drawings, technical specifications,
applicable codes, and South Carolina regulatory requirements.
This solicitation is intended to result in an award to the most qualified and responsible proposer whose proposal
is determined to be the most advantageous to the District, subject to the requirements of the District's
procurement policy and applicable South Carolina law.
The District reserves the right to reject any or all proposals, to waive minor informalities where legally
permissible, and to make an award in the best interest of the District consistent with applicable procurement
requirements.
1.2 Contact Information
Shelley Allen
Chief Financial Officer
Email: sallen@lexington4.net
Phone: (803) 490-7000
1.3 Timeline
Date Issued: October 7, 2026
Question Submission Deadline: October 21, 2026, 11:30 am
Submit Offer By: November 2, 2026, 11:30 am
2. INSTRUCTIONS TO OFFERORS
2.1 Addendum(s) to Solicitation
The solicitation may be amended at any time prior to opening. Addenda notifications will be posted to the
district website. All actual and prospective offerors should monitor the district website, as failure of any offeror
to receive any such addenda or interpretation shall not relieve such offeror from any obligation under their offer
as submitted. Acknowledgement of Amendments should be completed on page 2 of the required submission
cover page.

2.2 Award Notification
Notice regarding any award, cancellation of award, or extension of award will be posted to the district website
and electronically distributed to all offerors who submitted.
2.3 Drug-Free Work Place Certification
By submitting an Offer, Offeror certifies that, if awarded a contract, Contractor will comply with all applicable
provisions of The Drug-Free Workplace Act, Title 44, Chapter 107 of the South Carolina Code of Laws, as
amended.
2.4 Elaboration and Clarification
If you do not ask questions or clarify any assumptions, the District will assume that you agree with and
understand the requirements in the solicitation. If, after examination of the various terms and conditions and
requirements of this document, the Offeror believes there are any terms and conditions or requirements which
remain unclear or which restrict competition, the Offeror must request, in writing, that the District clarify the
terms(s) and condition(s) and requirement(s) specified by the Respondent. The Offeror must provide applicable
Section(s), Subsection(s), Paragraph(s), and page number(s) that identify the conditions or requirements
questioned, in writing, on or before October 21, 2026 by 11:30 am. All requests for interpretation of the bid
documents shall be submitted in writing to Shelley Allen, the Chief Financial Officer at sallen@lexington4.net.
Email is the required method for submitting questions with "Questions: Solicitation #" as the subject of the
email. All questions and answers will be posted anonymously on the District's procurement website as an
addendum at the close of the Q&A period.
The District may ask any or all respondents to elaborate or clarify specific points or portions of their response.
Clarification may take the form of written responses to questions or meetings to discuss the solicitation and/or
the participant's response.
No questions may be directed to or contacts made with members of the School Board, Superintendent, or
any District staff not identified in this solicitation as points of contacts during the period of time that this
solicitation is made public until the final selection is made. Violation of this prohibition will be subject to
disqualification of the Respondent from further consideration.
2.5 Experience and Reference Check
The District reserves the right to consider historic information and facts, whether gained from the Respondent's
bid/proposal, question and answer conferences, references, or any other source, in the review of a response.
Offeror acknowledges: (1) that the District will contact various persons who are familiar with the offeror's prior
work and related matters, whether such persons are voluntarily disclosed to the District in this bid/proposal or
not; (2) that truthful and complete information is necessary for the District to make an adequate review of
bid/proposal; and (3) that offeror will not take any action against any person who responds truthfully and in
good faith to a bonafide inquiry by the District for purposes of reviewing the offers received by the District
under this solicitation.
2.6 Maximum Contract Period
Any resulting contract from this solicitation will begin on the date specified in the Statement of Award or Intent
to Award. The initial contract period is intended to cover the period from November 16, 2026 through October
31, 2027 or (1) year from the effective date of the initial contract. The district may exercise the option to renew
for an additional (4) four years.

2.7 Offer Submission
Lexington School District Four will accept sealed bids/proposals. All bid/proposals shall be received no later
than November 2, 2026 at 11:30 am. Late bid/proposals will not be considered for evaluation.
All bid/proposals must be submitted in ink or typewritten. Bids/Proposals may be withdrawn without penalty
prior to the date and time of the opening. All offers shall be valid for a period of no less than ninety (90) days
after the date of opening.
2.8 Pre-Bid/Proposal Conference
No pre-bid/proposal conference is scheduled at this time.
2.9 Bid/Proposal as Offer to Contract
By submitting your bid/proposal, you are offering to enter into a contract with Lexington School District Four.
Without further action by either party, a binding contract shall result upon final award of this solicitation. Any
award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror in the
submitted solicitation. Joint Bids/Proposals are not allowed - an offer may be submitted by only one legal
entity. A Purchase Order shall be issued to the identified offeror by the District and shall give Offeror the right
to proceed with fulfilling this contract.
2.10 Bid/Proposal Acceptance Period
Bids/Proposals may be withdrawn through offer closing date. After withdrawing a previously submitted
bid/proposal, the responding firm may submit another bid/proposal at any time up to the deadline for
submissions. In order to withdraw your offer after the minimum period specified in this solicitation, you must
notify the Chief Financial Officer in writing.
2.11 Pricing
All prices and notifications submitted may not be altered or amended after the specified time for opening
bids/proposals.
2.12 Procurement Process
This solicitation is an Invitation for Bid (IFB). In the event the District elects to negotiate a contract with the
successful Respondent, any contract shall contain, at a minimum, the terms and conditions (or substantially the
same terms and conditions) as hereinafter stated. The District reserves the right, in its sole discretion, to reject
all submissions, reissue a subsequent IFB, terminate, restructure or amend this procurement process at any time.
The final selection and contract negotiation rests solely with the District. All bids/proposals will be publicly
opened at the noted date and time. The name of each bidder and the total dollar amount of each bid will be
recorded at the opening. Other than the information disclosed at the bid opening, contents of competing
bids/proposals shall not be disclosed during the process of opening or negotiation.
2.13 Proprietary Information
For every document Offeror submits in response to or with regard to this solicitation or request, Offeror must
separately mark with the word "CONFIDENTIAL" every page, or portion thereof, that Offeror contends
contains information that is exempt from public disclosure because it is either (a) a trade secret as defined in
Section 30-4-40(a)(1), or (b) privileged and confidential, as that phrase is used in Section 11-35-410. For every

document Offeror submits in response to or with regard to this solicitation or request, Offeror must separately
mark with the words "TRADE SECRET" every page, or portion thereof, that Offeror contends contains a trade
secret as that term is defined by Section 39-8-20 of the Trade Secrets Act. For every document Offeror submits
in response to or with regard to this solicitation or request, Offeror must separately mark with the word
"PROTECTED" every page, or portion thereof, that Offeror contends is protected by Section 11-35-1810. All
markings must be conspicuous; use color, bold, underlining, or some other method in order to conspicuously
distinguish the mark from the other text. Do not mark your entire response (bid, proposal, quote, etc.) as
confidential, trade secret, or protected. If your response, or any part thereof, is improperly marked as
confidential or trade secret or protected, the District may, in its sole discretion, determine it nonresponsive. If
only portions of a page are subject to some protection, do not mark the entire page. By submitting a response to
this solicitation or request, Offeror (1) agrees to the public disclosure of every page of every document
regarding this solicitation or request that was submitted at any time prior to entering into a contract (including,
but not limited to, documents contained in a response, documents submitted to clarify a response, and
documents submitted during negotiations), unless the page is conspicuously marked "TRADE SECRET" or
"CONFIDENTIAL" or "PROTECTED", (2) agrees that any information not marked, as required by these
bidding instructions, as a "Trade Secret" is not a trade secret as defined by the Trade Secrets Act, and (3) agrees
that, notwithstanding any claims or markings otherwise, any prices, commissions, discounts, or other financial
figures used to determine the award, as well as the final contract amount, are subject to public disclosure. In
determining whether to release documents, the District will detrimentally rely on Offeror's marking of
documents, as required by these bidding instructions, as being either "Confidential" or "Trade Secret" or
"PROTECTED". By submitting a response, Offeror agrees to defend, indemnify and hold harmless the District,
its officers and employees, from every claim, demand, loss, expense, cost, damage or injury, including
attorney's fees, arising out of or resulting from the District withholding information that Offeror marked as
"confidential" or "trade secret" or "PROTECTED". (All references to S.C. Code of Laws.)
2.14 Right to Protest
Any actual or prospective bidder, offeror or contractor who is aggrieved in connection with the solicitation or
award of a contract may protest. The protest shall be submitted in writing to the superintendent, setting forth
the grounds and facts applicable thereto for the protest, and the relief requested, within 15 days of the date of
the solicitation is posted in accordance with this policy, or within 10 days of when the notification of the award
is posted in accordance with this policy. The filing of a protest shall not stay solicitation or award of a contract
unless fraudulent. A matter that could have been raised as a protest of the solicitation may not be raised as a
protest of an award or intended award of a contract. A protest must set forth both the grounds of the protest and
the relief requested with enough particularity to give notice of the issues to be decided.
All protests must be submitted in writing to the Superintendent, Dr. Justin Nutter, 607 E 5th Street, Swansea, SC
29160 or emailed to jnutter@lexington4.net. The protest must be filed in accordance to section 6-201 of the
District's Procurement Code. The rights and remedies granted for protests are not available for contracts with
an actual or potential value of less than $50,000.
2.15 Respondent's Ability
Respondents must, upon request of the District, furnish satisfactory evidence of their ability to furnish products
or services in accordance with the terms and conditions of these specifications. Officials of the District may
make such investigations as deemed necessary to determine the ability of the Respondent to perform such work.
The District reserves the right to make the final determination as to the Respondent's ability to provide the

products or services requested herein and to reject any Respondent if evidence fails to indicate that the
Respondent is qualified to carry out the requirements of the solicitation document.
2.16 Solicitation Condition
Each Respondent shall fully acquaint himself with conditions relating to the scope and restrictions attending the
execution of the work under the conditions of this solicitation. It is expected that this will sometimes require on-
site observation. The failure or omission of a Respondent to acquaint himself with existing conditions shall in
no way relieve the Respondent of any obligation with respect to this solicitation or to the contract.
3. SUBMISSION INFORMATION FOR OFFERORS
3.1 Late Bid/Proposals
Bids/Proposals, amendments, or a withdrawal request received after the time advertised for the solicitation
opening/closing will be not be accepted.
3.2 District Closure
If an emergency or unanticipated event interrupts normal District processes so that offers cannot be received at
the District office designated for receipt of bids by the exact time specified in the solicitation, the time specified
for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the
first work day on which normal government processes resume. In lieu of an automatic extension, an
Amendment may be issued to reschedule bid opening. If District offices are closed at the time a pre-bid or pre-
proposal conference is scheduled, an Amendment will be issued to reschedule the conference.
3.3 Qualification of Offeror
To be eligible for award of a contract, a prospective offeror must be responsible. In evaluating an offeror's
responsibility, the District's standards of responsibility and information from any other source may be
considered. An Offeror must, upon request of the District, furnish satisfactory evidence of its ability to meet all
contractual requirements. Unreasonable failure to supply information promptly in connection with a
responsibility inquiry may be grounds for determining that the Offeror is not eligible to receive an award.
District Standards of Responsibility:
Factors to be considered in determining whether the District standards of responsibility have been met include
whether a prospective contractor has:
(1) the appropriate financial, material, equipment, facilities, personnel resources, and expertise
available, or the ability to attain them, necessary to indicate its capability to meet all contractual
requirements;
(2) a satisfactory record of past performance;
(3) a satisfactory record of integrity;
(4) qualified legally to contract with the school district; and

(5) supplied all necessary information in connection with an inquiry concerning responsibility. A
copy of the written determination of non-responsibility shall be sent promptly to the non-
responsible bidder or offeror. The final determination shall be made a part of the procurement
file.
Special Standards of Responsibility:
(a) This section establishes special standards of responsibility. UNLESS YOU POSSESS THE FOLLOWING
MANDATORY MINIMUM QUALIFICATION(S), DO NOT SUBMIT AN OFFER:
8. Offeror must have all required licenses.
9. Offeror must have a clear understanding of service requirements and be able to meet required timelines.
10. Offeror must have adequate staff, expertise, experience, organization, and support personnel to perform
the work required under this contract.
11. Offeror should have no less than five (5) years of experience in performing 3rd party inspections.
12. Offeror must carry the required workers' compensation and general liability insurance. Certificate of
insurance will be required.
13. Offeror should have a satisfactory record of performance from at least three (3) references that are
similar in size and type. Offeror should submit with the three (3) references, including a contact person
and a telephone number where similar work has been performed. References should be for work
completed within the last two (2) years and should be on the same scope as described within this
solicitation (submit on the attached Reference Form).
14. Offeror must have appropriate financial, material, equipment, facility and personnel resources to
perform the work required.
(b) Provide a detailed, narrative statement with adequate information to establish that you meet all the
requirements stated in subparagraph (a) above and that you have a clear understanding of the service
requirements of this solicitation. Include all appropriate supporting documentation.
3.4 Prices Offered
Prices offered must be based upon payment in the thirty (30) days after delivery and acceptance. Discount for
payment in less than thirty (30) days will not be considered in making award. Payment in connection with any
discount offered will be computed from the time of acceptance.
3.5 Representative Samples
The District reserves the right to call for representative samples from responsive offerors. Samples, when
required, must be submitted in accordance with the conditions and instructions cited in the body of the
solicitation notice.
3.6 Resulting Contract
Every resulting contract is subject to all terms of the District Procurement Code, including limitations as to
duration, rights of the District to terminate and means of dispute resolution. No resulting contract is renewable
except to the extent provided in the solicitation. No terms take precedence over the solicitation and District
Procurement Code.
3.7 Subcontracting
The Offeror shall not subcontract or sublet any portion of the work without the prior written consent of the
Chief Operations Officer.