Garbage Service for Volga River State Recreation Area

Location:	Iowa
Posted:	Jan 21, 2026
Due:	Feb 12, 2026
Agency:	State Government of Iowa
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Solicitation No:	26CRDPFPETHACK-0007
Publication URL:	To access bid details, please log in.

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IOWA DEPARTMENT OF NATURAL RESOURCES (DNR)

REQUEST FOR QUOTE - INFORMAL

RFQ COVER SHEET

Administrative Information:

Garbage Service for Volga River State Recreation

TITLE OF RFQ: Area

RFQ Number:

26CRDPFPETHACK-0007

Bureau: Parks, Forests and Preserves

DNR is seeking services for the collection, hauling, and disposal of garbage from Volga River

DNR seeks to purchase: State Recreation Area

Number of mos. or yrs. of the initial

term of the contract:

2 years

Number of possible annual extensions: 4

Tentative Contract term start date: April 1, 2026

Tentative Contract term end date: March 31, 2028

DNR Issuing Officer: Darin Galbraith, Purchasing Agent

darin.galbraith@dnr.iowa.gov 515-344-0055

6200 Park Ave, Ste 200, Des Moines, IA 50321

PROCUREMENT TIMETABLE—Event or Action:

DNR Posts Notice of RFQ on TSB website

Date/Time (Central Time):

1/29/2026

DNR Issues RFQ

1/29/2026

RFQ written questions, requests for clarification, and suggested changes from Respondents are due:

DNR’s written response to RFQ questions, requests for clarifications, and suggested changes are due:

2/5/2026

2/9/2026

Quotes Due Date:

Quotes Due Time:

2/12/2026

12:00pm CST

Anticipated Date to Issue Notice of Intent to Award: 2/16/2026

Anticipated Date to Execute Contract:

Relevant Websites:

Web-address:

3/15/2026

Internet website where

Addenda to this RFQ will

be posted:

Internet website where

contract terms and

conditions are posted:

(optional, delete this section if not needed) http://bidopportunities.iowa.gov/

https://das.iowa.gov/sites/default/files/procurement/pdf/050116%20terms%20services.p

https://das.iowa.gov/sites/default/files/procurement/pdf/050116%20terms%20goods.pdf

http://iowadnr.gov/About-DNR/RFP-Bid-Lettings

SECTION 1 INTRODUCTION

1.1 Bidder Instructions

Bidder is to download this document and save to computer. Once saved, type in responses to the required

sections and save again. As an option, the Bidder may print, write in responses, scan, and email response.

1.2 Purpose

The purpose of this Request for Quote (RFQ) is to solicit bids from qualified providers to provide the goods and/or

services described further in this RFQ to the DNR. The DNR intends to award a contract(s) beginning and ending on

the dates listed in this solicitation, and the DNR may extend the contract(s) for up to the number of annual

extensions identified in this solicitation at the sole discretion of the DNR. Any contract(s) resulting from the RFQ

will not be an exclusive contract.

“Responsible Bidder” means a Bidder that has the capability in all respects to perform the requirements of the

Contract. In determining whether a Bidder is a Responsible Bidder, the DNR may consider various factors

including, but not limited to, the Bidder’s competence and qualifications to provide the goods or services

requested, the Bidder’s integrity and reliability, the past performance of the Bidder relative to the quality of the

goods or services offered by the Bidder and the best interest of the DNR.

“Responsive Bid” means a Bid that complies with each of the provisions of this RFQ, or is either an alternative bid

or a bid with an exception, if accepted by the DNR.

1.3 Background Information

This RFQ is designed to provide Bidders with the information necessary for the preparation of competitive Bids.

The RFQ process is for the DNR’s benefit and is intended to provide the DNR with competitive information to assist

in the selection process. It is not intended to be comprehensive. Each Bidder is responsible for determining all

factors necessary for submission of a comprehensive Bid

SECTION 2 ADMINISTRATIVE INFORMATION

2.1 Issuing Officer

The Issuing Officer identified in this solicitation is the sole point of contact regarding the RFQ from the date of

issuance until selection of the successful Bidder.

2.2 Restriction on Communication

From the issue date of this RFQ until announcement of the successful Bidder, Bidders may contact only the Issuing

Officer. The Issuing Officer will respond only to electronic questions regarding the procurement process.

Questions related to the interpretation of this RFQ must be submitted as provided in Section 2.3. Oral questions

related to the interpretation of this RFQ will not be accepted. Bidders may be disqualified if they contact any DNR

employee other than the Issuing Officer about the RFQ.

The DNR assumes no responsibility for oral representations made by its officers or employees unless such

representations are confirmed in writing and incorporated into the RFQ through an addendum.

2.3 Questions, Requests for Clarification, and Suggested Changes

Bidders are invited to submit written questions and requests for clarifications regarding the RFQ. Bidders may also

submit suggestions for changes to the specifications of this RFQ. The questions, requests for clarifications, or

suggestions must be in writing and received by the Issuing Officer on or before the date and time listed on the RFQ

cover sheet. Oral questions will not be permitted. If the questions, requests for clarifications, or suggestions

pertain to a specific section of the RFQ, Bidder will reference the page and section number(s). The DNR will send

written responses to questions, requests for clarifications, or suggestions received from Respondents on or before

the date listed on the RFQ cover sheet. The DNR’s written responses will become an addendum to the RFQ. If the

DNR decides to adopt a suggestion that modifies the RFQ, the DNR will issue an addendum to the RFP.

2.4 Amendment to the RFQ

The DNR reserves the right to amend the RFQ at any time using an addendum. The Bidder will acknowledge

receipt of all addenda in its Bid. It is the Bidder’s sole responsibility to check daily for addenda to posted

documents.

2.5 Submission of Bids

The DNR must receive the Bid before the “Bids Due” date and time. This is a mandatory requirement and will not

be waived by the DNR. Any Bid received after this deadline will not be accepted. It is the Bidder’s responsibility

to ensure the bid is received prior to the deadline.

2.6 Costs of Preparing the Bid

The costs of preparation and delivery of the Bid are solely the responsibility of the Bidder.

2.7 No Commitment to Contract

The DNR reserves the right to reject any or all Bids received in response to this RFQ, cancel this RFQ, or advertise a

new RFQ at any time prior to the execution of the Contract. Issuance of this RFQ in no way constitutes a

commitment by the DNR to award a contract.

2.8 Nonmaterial Variances

The DNR reserves the right to determine whether a Bid substantially complies with the requirements of this RFQ.

Nonmaterial variances are not necessarily disqualifying. The determination of materiality is in the sole discretion

of the DNR.

2.9 Public Records and Requests for Confidential Treatment

In order to request confidential treatment, you must comply with the provisions of 561 Iowa Administrative Code

chapter 2, which may be found at the following location:

https://www.legis.iowa.gov/law/administrativeRules/agencies. 561 Iowa Administrative Code section 2.5(7)

provides that all claims for confidential treatment made to the Iowa Department of Natural Resources must be

substantiated in writing with the following information.

1) A statement of all measures the business has taken to protect the confidentiality of the information, and a

statement of intent to continue to take such measures;

2) Practices and policies of other businesses, if known, regarding confidentiality of similar information;

3) A statement that the information is not, and has not been, reasonably attainable without the consent of the

business by other persons other than government bodies by use of legitimate means;

4) A statement demonstrating that disclosure of the information is likely to cause substantial harm to the

business’s competitive position; and

5) A reference to any other determinations of confidential status of the information or similar information.

2.10 Release of Claims

By submitting a Bid, the Bidder agrees that it will not bring any claim or cause of action against the DNR based on

any misunderstanding concerning the information provided herein or concerning the DNR's failure, negligent or

otherwise, to provide the Bidder with pertinent information in this RFQ.

2.11 Evaluation of Quotes Submitted

The DNR will evaluate the Responsive Bids submitted by Responsible Bidders to determine the lowest responsible

bidder(s) and will award the Contract(s) to the Bidder(s) submitting the lowest responsible bid(s) based on price.

2.12 Award Notice and Acceptance Period

Notice of Intent to Award the Contract(s) will be sent to all Bidders submitting a timely Bid. Negotiation and

execution of the Contract(s) will be completed no later than thirty (30) days from the date of the Notice of Intent

to Award. If the apparent successful Bidder fails to negotiate and deliver an executed contract by that date, the

DNR, in its sole discretion, may cancel the award and award the Contract to the remaining Bidder the DNR believes

will provide the best value to the DNR.

2.13 No Contract Rights until Execution

Bidders will not acquire any legal or equitable rights regarding the Contract unless and until the Contract has been

fully executed by the successful Bidder and the DNR.

SECTION 3 – STATEMENT OF WORK AND SPECIFICATIONS

Overview

The successful Respondent will provide the services to the DNR in accordance with the requirements as provided in this

Scope of Work.

3.1 Statement of Work

The Contractor will perform the following Tasks, to be completed at the following regular intervals.

Dumpsters will remain on-site until the contract expires or is terminated.

In the event any dumpster becomes non-functioning, the Contractor must repair or replace the dumpster within 48-

hours of being notified by the DNR.

Statement of Work. The Contractor will perform the following Tasks, to be completed at the following regular intervals.

Deliverables

Task 1: Receptacle Delivery

Description: The Contractor shall deliver two (2) 6-yard and one (1) 2-

yard dumpsters to Volga River State Recreation Area at the following

locations:

● Lakeview Campground overflow parking– one (1) 6-yard

dumpster;

● Albany Campground pit latrine in the Middle section– one (1) 6-

yard dumpster;

●Park Office/Shop– one (1) 2-yard Dumpster

Interval

Delivery no later than

April 1, 2026.

Task 2: Peak Season Waste Removal

Description: The Contractor shall empty two (2) 6-yard and one (1) 2-

yard dumpsters once a week on Mondays, from April 1 through

November 30 at the following locations:

● Lakeview Campground overflow parking– one (1) 6-yard

dumpster;

● Albany Campground pit latrine in the Middle section– one (1) 6-

yard dumpster;

●Park Office/Shop– one (1) 2-yard dumpster

This Task shall be completed once a week

between the hours of 7:00 a.m. and 6:00

p.m. CST on Mondays. In the event of

inclement weather that prevents the

Contractor from collecting waste on the

designated day, the Contractor must collect

the waste within the agreed upon timeline

between DNR and Contractor.

Task 3: Non-Peak Season Waste Removal

Description: The Contractor shall empty one (1) 2-yard dumpster once

every other week on Mondays from December 1 through March 31 at

the following location:

●Park Office/Shop– one (1) 2-yard dumpster

Task 4: Emergency/On-Call services

Description: The Contractor shall annually provide extra waste removal

services as requested by the DNR on an on-call basis.

This Task shall be completed once every

other week basis between the hours of 7:00

a.m. and 6:00 p.m. CST on Mondays. In the

event of inclement weather that prevents

the Contractor from collecting waste on the

designated day, the Contractor must collect

the waste within the agreed upon timeline

between DNR and Contractor.

As requested by the DNR. The DNR will

provide a minimum of 48-hour notice prior

to on-call service.

Task 5: Hazardous Waste Removal

Description: The Contractor shall provide hazardous waste removal

services on an on-call basis as requested by the DNR. Examples include,

but are not limited to, tires, mattresses, furniture, and large items that

have been illegally dumped on DNR property.

As requested by the DNR. The DNR will

provide a minimum of 48-hour notice prior

to the hazardous waste

removal.

3.2 Minimum Bidder Qualifications/Equipment Specifications: Respondent must have current and valid local, city, or

county required permits or licenses to transport and dump garbage and city or county landfill. It's the

Respondent's responsibility to check with local, city, and county authorities on permits and licenses.

SECTION 4 - FORM OF BID

Instructions – Bidder is to complete the following. Fill out items with blanks. Indicate “yes” or “no” on items requesting

agreement. If a “no” response is indicated, exception(s) must be noted on Attachment 3.

4.1 Bidder Information

Business Name:

Official Address:

Firm's State or Foreign Country of Residence:

Sales Contact:

Telephone Number:

Email:

Fax Number:

Iowa Contractor Registration #:

4.2 Contract Terms and Conditions

The Contract(s) that the DNR expects to award as a result of this solicitation will be based upon the final Bid

submitted by the successful Bidder and the solicitation. The contract between the DNR and the successful Bidder

will be a combination of the specifications, terms and conditions of the solicitation, the contract terms and

conditions in this solicitation, the offer of the Bidder contained in the final Bid submitted by the Bidder, written

clarifications or changes made in accordance with the provisions of the solicitation, and any other terms deemed

necessary by the DNR, except that no objection or amendment by a Bidder to the provisions or terms and

conditions of the solicitation will be incorporated into the Contract unless the DNR has explicitly accepted the

Bidder’s objection or amendment in writing. By submitting a response, each bidder acknowledges its acceptance

of the terms and conditions of the contract template “DNR Standard Contract Conditions” and “General

Conditions” found at http://www.iowadnr.gov/About-DNR/RFP-Bid-Lettings.

Bidder has read and agrees to this section: ☐ Yes ☐ No

4.3 Specifications

Bidder is able to provide and perform as specified in Section 3. By indicating “yes”, a Bidder agrees that it will

comply with that requirement throughout the full term of the resulting Contract, if the Bidder is successful. In

addition, for specific requirements, the Bidder will provide, if requested, specific references and/or supportive

information to verify the Bidder’s compliance with the requirement. Failure to provide this information may cause

the Bid to be deemed non-responsive and therefore rejected. The DNR reserves the right to determine whether

the supportive information submitted by the Bidder demonstrates the Bidder will be able to comply with the Bid

Requirements. If the DNR determines the supportive information does not demonstrate the Bidder will be able to

comply with the Bid Requirements, the DNR may disqualify the Bid. Please enter the required information on the

attachment and upload the document.

Bidder has read and agrees to this section: ☐ Yes ☐ No

4.4 Bidder Experience

The Bidder must provide the following information regarding its experience:

● Number of years in business

● Number of years of experience with providing the types of goods and/or services sought by the solicitation.

● Describe the level of technical experience in providing the types of goods and/or services sought by the

solicitation.

● List all goods and/or services similar to those sought by this solicitation that the Bidder has provided to other

businesses or governmental entities.

4.5 Bidder Reference

The Bidder will provide the following general background information: References from three (3) previous

customers or clients knowledgeable of the Bidder’s performance in providing goods and/or services similar to the

goods and/or services described in this solicitation and a contact person and telephone number for each

reference. Please attach a document with the required information.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.