Citywide Office Moving & Relocation Services

SUBMITTAL - Offer and Acceptance
SUBMITTAL - Offer and Acceptance - IFB 5000 BRS1080
OFFER BY THE OFFEROR
Offeror Statement. By signing below, I represent and certify that I am submitting a binding offer and am
authorized to bind the offeror to fully comply with the solicitation to which I submit this offer. I
acknowledge that I have received, read, and understood the entire solicitation document packet sections,
including any addenda issued, and agree to be bound by its terms. I understand and agree that offers
submitted with incomplete and/or unsigned offer and acceptance may not be considered and may be
rejected as nonresponsive.
Company Name:
Company Address:
City, State, Zip:
City Vendor Registration No.:
Printed Name of Officer or Authorized Representative:
Title:
Signature of Officer or Authorized Representative: X
Date:
Email Address: Phone Number:
ACCEPTANCE BY THE CITY
City Staff Only. By signing below, the City's representative affirms they are duly authorized and that they accept
this offer as clarified herein. Contractor is now bound to sell the materials or services specified in the Contract.
Contract Number: Effective Date:
Printed Name of City's Authorized Procurement Staff:
Title of City's Authorized Procurement Staff:
Signature: Date:
Email: Phone:
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SUBMITTAL - Offer and Acceptance
OFFER CERTIFICATIONS
Instructions. By submitting this offer, I, my firm and its principals (collectively "Offeror") certify the
following statements are true now and will be for the term of any resulting contract.
OFFEROR HEREBY CERTIFIES
1. Debarment.
Offeror is not currently suspended or debarred from offering on any federal, state, or City of Austin
contracts.
2. Collusion.
Offeror has not in any way directly or indirectly (1) colluded, conspired, or agreed with any other person,
firm, corporation, offeror, or potential offeror to the amount of this offer or the terms or conditions of this
offer; or (2) paid or agreed to pay any other person, firm, corporation Offeror or potential Offeror any
money or anything of value in return for assistance in procuring or attempting to procure a contract or in
return for establishing the prices in the attached Bid or the Bid of any other Offeror.
3. Conflicts of Interest.
Offeror has not (1) received any compensation or a promise of compensation for participating in the
preparation or development of the underlying Solicitation or Contract documents; (2) have not otherwise
participated in the preparation or development of the underlying Solicitation or Contract documents,
except to the extent of any comments or questions and responses in the solicitation process, which are
available to all Offerors, so as to have an unfair advantage over other Offerors, provided that we may have
provided relevant product or process information to a consultant in the normal course of its business; or
(3) have not participated in the evaluation of Offers or other decision making process for this Solicitation
and, if we are awarded a Contract, no individual, agent, representative, consultant, subcontractor, or
sub-consultant associated with us, who may have been involved in the evaluation or other decision
making process for this Solicitation, will have any direct or indirect financial interest in the Contract,
provided that we may have provided relevant product or process information to a consultant in the normal
course of its business.
4. Texas Local Government Code, Ch. 176.
In accordance with Chapter 176 of the Texas Local Government Code, Offeror has not (1) had an
employment or other business relationship with any local government officer of the City or a family
member of that officer that results in the officer or family member receiving taxable income; (2) given a
local government officer of the City one or more gifts, other than gifts of food, lodging, transportation, or
entertainment accepted as a guest, that have an aggregate value of more than $100 in the twelve-month
period preceding the date the officer becomes aware of the execution of the Contract or that City is
considering doing business with the Offeror; and (3) had a family relationship with a local government
officer of the City in the third degree of consanguinity or the second degree of affinity.
5. Texas Local Government Code, Ch. 2271.022, Boycotting Israel.
Pursuant to Texas Government Code 2271.002, Offeror verifies that we do not boycott Israel and will not
boycott Israel during the term of the resulting contract.
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SUBMITTAL - Offer and Acceptance
6. Texas Government Code, Ch. 2275, Specified Business with Specified Countries.
Pursuant to Texas Government Code Chapter 2275, Offeror verifies that if we have remote or direct
access to communication infrastructure systems, cybersecurity systems, the electric grid, hazardous
waste treatment systems, or water treatment facilities as a result of any City contract, that we are not
owned by or the majority of stock or other ownership interest of our firm is not held or controlled by (1)
individuals who are citizens of China, Iran, North Korea, Russia, or a Governor-designated country; or (2)
a company or other entity, including a governmental entity, that is owned or controlled by citizens of or is
directly controlled by the government of China, Iran, North Korea, Russia, or a Governor-designated
country; or (3) headquartered in China, Iran, North Korea, Russia, or a Governor-designated country.
7. ERCOT Protocols Sec. 16.1.4(1)(b), Lone Star Infrastructure Protection Act.
Pursuant to ERCOT Protocols Section 16.1.4(1)(b), we verify that if we provide Critical Electrical Grid
Equipment (CEGE) or Critical Electric Grid Services (CEGS), any CEGE or CEGS we provide were not
manufactured, produced, created, or otherwise provided by a Lone Star Infrastructure Protection Act
(LSIPA) Designated Company.
Critical Electric Grid Equipment (CEGE). (1) Equipment accessible by means of routable
connectivity that, as installed, can be used to gain remote access to or control of ERCOT System
Infrastructure, the ERCOT Wide Area Network (WAN), or Market Information System (MIS), if such
equipment, if destroyed, degraded, misused, or otherwise rendered unavailable would, within 15
minutes or less of its mis-operation, non-operation, or required operation, adversely impact the
reliable operation of ERCOT System Infrastructure. Redundancy of affected facilities, systems, and
equipment shall not be considered when determining adverse impact. (2) For Load Resources, this
definition only applies to equipment used to send and receive ERCOT telemetry and ERCOT
Dispatch Instructions. (3) For purposes of this definition, "reliable operation of ERCOT System
Infrastructure" means operating elements of ERCOT System Infrastructure within equipment and
electric system thermal, voltage, and stability limits so that instability, uncontrolled separation, or
cascading failures of ERCOT System Infrastructure will not occur as a result of a sudden
disturbance, including a cybersecurity incident, or unanticipated failure of system elements.
Critical Electric Grid Services (CEGS). Services and software provided by a vendor for the
operation, control, monitoring, maintenance, or use of Critical Electric Grid Equipment (CEGE),
excluding access specifically allowed by the purchaser for product warranty or support purposes.
ERCOT System Infrastructure. The Transmission Facilities, distribution facilities, Resources,
Settlement Only Generators (SOGs), and Emergency Response Service (ERS) Resources that
comprise the ERCOT System and the physical and virtual cyber assets used to control the ERCOT
System.
Lone Star Infrastructure Protection Act (LSIPA) Designated Company. An Entity (including an
LSIPA Affiliate) that meets any of the company ownership or headquarters criteria listed in Texas
Business and Commerce Code, Section 117.002(a)(2)(A)-(b)(2)(B) or Texas Government Code
Section 2275.0102(a)(2)(A)-(b)(2)(B).
Lone Star Infrastructure Protection Act (LSIPA) Designated Country. China, Iran, North Korea,
Russia, or a country designated by the Governor as a threat to critical infrastructure pursuant to
Texas Business and Commerce Code, Section 117.003 or Texas Government Code, Section
2275.0103.
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SUBMITTAL - Offer and Acceptance
Lone Star Infrastructure Protection Act (LSIPA) Affiliate. An Entity that, directly or indirectly,
through one or more intermediaries, controls, is controlled by, or is under common control with the
LSIPA Designated Company. For purposes of this definition, "controls," "controlled by," or "under
common control with" shall mean (1) the ownership of 20 percent or more of the outstanding
securities of an Entity or (2) the power of an Entity, directly or indirectly, through one or more
intermediaries, to direct the management and/or policies and procedures of another Entity.
Ownership by an Entity of equity securities (whether publicly traded or not) of another Entity shall
not result in control for purposes of this definition if the holder owns (in its name or via
intermediaries) 20 percent or more of the outstanding securities of the Entity, and: (a) the securities
are held as a passive investment; (b) the holder does not have representation on the Entity's board
of directors (or equivalent governing body) or vice versa; and (c) the holder does not in fact exercise
influence over day-to-day management decisions.
8. Texas Government Code, Ch. 2274, Boycotting Firearms Entities.
Pursuant to Texas Government Code Chapter 2274, Offeror verifies that, if we have 10 or more full-time
employees: (1) we do not have a practice, policy, guidance, or directive that discriminates against a
firearm entity or firearm trade association; and (2) will not discriminate during the term of the resulting
contract against a firearm entity or firearm trade association.
9. Texas Government Code, Ch. 2276, Boycotting Energy Companies.
Pursuant to Texas Government Code Chapter 2276, Offeror verifies that, if we have 10 or more full-time
employees: (1) we do not boycott energy companies; and (2) will not boycott energy companies during
the term of the contract.
10. Austin City Code, Ch. 5-4, Discriminatory Employment Practices Prohibited
Pursuant to City Code Chapter 5-4, we certify that we are currently not engaged in any discriminatory
employment practices and will not during the term of the Contract. We understand that any violation of
this certification may result in rejection of our offer, cancellation of any Purchase Order, termination of
the Contract, or suspension or debarment from future City contracts until deemed compliant with
Chapter 5-4.
11. Austin City Code, Ch. 4-22, Wage Theft.
Pursuant to Austin City Code, Chapter 4-22, Offeror verifies that we has not been adjudicated for wage
theft related incidents as defined in Austin City Code Chapter 4, 4-22-1 (G) & (H) within five (5) years
prior to the solicitation date of this agreement. Furthermore, this firm agrees to abide by the items
outlined in Section 4-22-5 (B) and Section 4-22-6 (A) of the Austin City Code.
12. Austin City Council Resolution No 20191114-056, LGBTQ+ Conversion Therapy.
Pursuant to City Council Resolution No. 20191114-056, Offeror is not currently and will not during the
term of the Contract engage in practicing LGBTQ+ conversion therapy; referring persons to a healthcare
provider or other person or organization for LGBTQ+ conversion therapy; or Contracting with another
entity to conduct LGBTQ+ conversion therapy. If the City determines in its sole discretion that we have,
during the term of the resulting Contract, engaged in any such practices, the City may terminate this
Contract without penalty to the City.
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13. Texas Government Code, Ch. 2252.002, Nonresident Bidders.
In accordance with Texas Government Code Ch. 2252.002, the City is required apply a reciprocal (counter)
preference to offers submitted by Nonresident Bidders, consistent with any preference granted by the
state of the Nonresident Bidder's principal place of business. The City is also required to apply a reciprocal
preference to a Resident Bidder or Nonresident Bidder's offer, consistent with any preference granted by
the state where the majority of the equipment, supplies, and/or materials were manufactured. As defined
in the statute, a Resident Bidder is an offeror whose principal place of business is in Texas, including a
contractor whose ultimate parent company or majority owner has its principal place of business in Texas.
A Nonresident Bidder therefore is an offeror that is not a Resident Bidder.
Instruction. Offerors shall read and check the applicable boxes in response to both certifications below.
OFFEROR HEREBY CERTIFIES
(Check One)
Offeror IS (YES) or IS NOT (NO) a Nonresident Bidder in accordance with Texas Government
YES NO
Code Ch. 2252.002.
If "YES" is checked, provide the name of the State where Nonresident Bidder's Principal Place
of Business is located.
(State)
OFFEROR HEREBY CERTIFIES
(Check One)
Offer INCLUDES (YES) or DOES NOT INCLUDE (NO) Equipment, Supplies, and/or Materials in
YES NO
accordance with Texas Government Code Ch. 2252.002.
If "YES" is checked, provide the name of the State where majority of the Equipment, Supplies,
and/or Materials were manufactured.
(State)
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SUBMITTAL - Local Business Preference
LOCAL BUSINESS PREFERENCE - OPTIONAL
To encourage Local Businesses to participate in City solicitations and to increase the opportunities to do business
with the City, the City of Austin maintains a Local Business Preference Procurement or "Local Preference" Program.
Note: Local Business Preference may not be allowable, and will not be provided, in solicitations subject to federal
funding.
1. Instructions. Offerors meeting the following criteria (both) are encouraged to complete this form and include it
with their Offer. Participation in this program or completion of this form is not required to respond to this
solicitation.
A. Local Business. The City defines a Local Business as any person or corporate entity with Headquarters
located within the Local Area. The City defines Headquarters as (a) the location of the owners or leadership,
where they provide direction and management of the entity, and/or (b) the location of the entity's
Administrative Center, where most of the entity's important business and operational activities are
managed.
B. Local Area. The City defines the Local Area as being within the Austin-Round Rock-San Marcos Metropolitan
Statistical Area (MSA), including all areas within Bastrop, Caldwell, Hays, Travis and Williamson counties,
or "Greater Austin".
2. Confirmation. The City may request additional information to confirm the Offeror's Headquarters, including
resources like the following (https://geomap.ffiec.gov/ffiecgeomap/) and (https://mycpa.cpa.state.tx.us/coa/).
3. Misrepresentation. If the City determines any of the Offeror's information regarding their Headquarters is
incorrect, the City may withhold any available preference. If the City determines the error was intentional, the
City may disqualify the Offeror from any resulting contract as being non-responsible. If the Offeror is awarded
the contract, and the misrepresentation is discovered after contract award, the City reserves the right to void
the contract.
OFFEROR HEREBY CERTIFIES
Headquarters Address
Physical Address of Offeror's Headquarters:
Headquarters Certification
Functions provided at Offeror's Headquarters, as defined above (check at least one).
Location of the entity's Owners or Leadership
Location of entity's Administrative Center
SUBMITTAL - Local Business Preference - IFB 5000 BRS1080 Pg. 1

SUBMITTAL - Small Business Preference
SMALL BUSINESS PREFERENCE - OPTIONAL
To encourage Small Businesses to participate in City solicitations and to increase the opportunities to do business
with the City, the City of Austin maintains a Small Business Preference Procurement or "Small Business" Program.
See details regarding the City's Small Business Procurement Program on AustinTexas.gov at:
https://www.austintexas.gov/financial-services/small-business-program.
1. Instructions. Offerors may identify themselves as a recognized Small Business at their option. Offerors meeting
the following criteria are encouraged to complete this form and include it with their Offer. Participation in this
program or completion of this form is not required to respond to this solicitation.
1.1. Who May Participate. Incentives under the Small Business Procurement Program are available to the
following Offerors.
A. Small Business Primes. Offerors that are a Small Business themselves (Primes) may receive full
preference, or
B. Small Business Subs. Offerors that are not a Small Business but include one or more Subcontractors
that are Small Businesses (Subs) may receive partial preference. To qualify for the Small Business Subs
incentives, combined Small Business subcontracting values must meet or exceed 5% of the total
contract amount. If subcontracting values are not included in the Subcontracting Plan the Offer cannot
receive partial preference.
1.2. Small Business Definition. the City defines Small Businesses as any person or corporate entity holding a
recognized Certification that, among the Certification's requirements, includes compliance with the US
Small Business Administration's Small Business Size Standard.
1.3. Certifications Recognized. At this time, the City recognizes the following Certifications in determining a
Small Business for purposes of this program. (see Small Business Program on AustinTexas.gov here:
https://www.austintexas.gov/page/small-business-program).
2. Confirmation. The City may request additional information to confirm the Offeror's or Subcontractor's
Certification and status, including contacting the certifying entity.
3. Misrepresentation. If the City determines any of the Offeror's information regarding their Certification or the
information include regarding Subcontractor Certifications is incorrect, the City may withhold any available
preference. If the City determines the error was intentional, the City may disqualify the Offeror from any resulting
contract as being non-responsible. If the Offeror is awarded the contract, and the misrepresentation is
discovered after contract award, the City reserves the right to void the contract.
OFFEROR CERTIFICATION (Select/Check One, Not Both)

Offeror is a Small Business
Certifying Entity:
Certification Name (ACRONYM):
Certification Number:
Certification Expiration Date:

Offeror is Not a Small Business but will use Small Business Subcontractor(s)
Complete the attached Subcontracting Plan - No MBE/WBE Goals Form
SUBMITTAL - Small Business Preference - IFB 5000 BRS1080 Pg. 1

SUBMITTAL - Living Wage
CITY OF AUSTIN, TEXAS
Living Wage Program, Rule R161-17.14
Rule R161-17.14 is located at: link to Rule R161-17.14
A. The minimum wage required for all Contractor Employees (and all tiers of Subcontracting) directly assigned
to this City Contract is $22.15 per hour, unless Published Wage Rates are included in this Solicitation. In
addition, the City may stipulate higher wage rates in certain Solicitations in order to assure quality and
continuity of service.
B. The City requires Contractors submitting Offers on this Contract to provide a certification with their Offer
certifying that all Contractor Employees (and all tiers of Subcontracting) directly assigned to this City Contract
will be paid a minimum living wage equal to or greater than $22.15 per hour. The certification shall include
a list of all Contractor Employees (and all tiers of Subcontracting) directly assigned to providing services
under the resultant Contract including their name and job title. The list shall be updated and provided to the
City as necessary throughout the term of the Contract.
C. The Contractor shall maintain throughout the term of the resultant Contract basic employment and wage
information for each employee as required by the Fair Labor Standards Act.
D. The Contractor shall provide to the City Contract Manager within the first 30 days after the Contract
execution, individual Employee Certifications for all Contractor Employees (and all tiers of Subcontracting)
directly assigned to the Contract. The City reserves the right to request individual Employee Certifications at
any time during the Contract term. Employee Certifications shall be signed by each Contractor Employee
(and all tiers of Subcontracting) directly assigned to the Contract. The Employee Certification form is available
on-line at:
https://www.austintexas.gov/page/living-wage-program.
E. Contractor shall submit employee certifications for Contractor Employees (and all tiers of Subcontracting)
annually on the anniversary date of Contract execution to the Contract Manager to verify that employees
are paid the Living Wage throughout the term of the Contract. The Employee Certification Forms shall be
submitted for Contractor Employees (and all tiers of Subcontracting) added to the Contract and/or to report
any employee changes as they occur.
F. The City Contract Manager will periodically review the employee data submitted by the Contractor to verify
compliance with this Living Wage provision. The City retains the right to review employee records required
in Paragraph C above to verify compliance with this provision.
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SUBMITTAL - Living Wage
LIVING WAGES CONTRACTOR CERTIFICATION
(Please add rows and/or duplicate as needed)
(1) The below listed individuals are all known employees of the Prime Contractor and its subcontractors who
are directly assigned to this contract, and all are compensated at wage rates equal to or greater than $22.15
per hour:
Your Normal
Employee Name Employer Prime or Sub Employee Job Title
Rate
(2) All future employees of both the Prime Contractor and all tiers of subcontractors directly assigned to this
Contract will be paid a minimum Living Wage equal to or greater than $22.15 per hour.
(3) Our firm will not retaliate against any employee of either the Prime Contractor or any tier of subcontractors
claiming non-compliance with the Living Wage provision.
A Prime Contractor or subcontractor that violates this Living Wage provision shall pay each of its affected
employees the amount of deficiency each day the violation continues. Willful or repeated violations of the
provision by either the Prime Contractor or any tier of subcontractor, or fraudulent statements made on this
certification, may result in termination of this Contract for Cause, subject the violating firm to possible
suspension or debarment, or result in legal action.
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SUBMITTAL - Living Wage
I hereby certify that all the listed employees of both the Prime Contractor and all tiers of subcontractors who
are directly assigned to this contract are paid a minimum Living Wage equal to or greater than $22.15 per hour.
Contractor's Name
Signature of Officer or Authorized Representative Date
Printed Name
Title
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