REQUEST FOR PROPOSALS (RFP) Executive Recruitment Services - District Engineer
| Location: | California |
|---|---|
| Posted: | Apr 10, 2026 |
| Due: | May 1, 2026 |
| Agency: | Marina Coast Water District |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Issued | Submission Deadline | Files |
|
04/10/2026 |
05/01/2026 |
Marina Coast Water District (District) has issued this Request for Proposals (RFP) to solicit responses from qualified firms (Proposers) demonstrating their experience in recruiting highly qualified executive-level staff for public agencies, with a particular emphasis on engineering and infrastructure leadership roles. The District is currently seeking to recruit for the position of District Engineer, and may utilize the selected firm for additional executive-level recruitments in the future as needed. |
Attachment Preview
MARINA COAST WATER DISTRICT
REQUEST FOR PROPOSALS (RFP)
Execu�ve Recruitment Services – District Engineer
1. INTRODUCTION
Marina Coast Water District (MCWD) is seeking proposals from qualified execu�ve recruitment firms to
support the District in its search for a District Engineer.
This is a key leadership posi�on that will influence the District’s engineering direc�on, capital investment
strategy, and long-term infrastructure planning. The District is looking for a recruitment partner that
understands the complexity of public u�li�es and can deliver candidates who are not only technically
qualified, but capable of opera�ng effec�vely in a public-sector environment.
This RFP is not simply about filling a vacancy. It is about iden�fying a firm that can help the District make
a sound, long-term hiring decision for a role that directly impacts service delivery, regulatory compliance,
capital program execu�on, and coordina�on with external stakeholders.
2. DISTRICT BACKGROUND
Marina Coast Water District (MCWD) is a public u�lity serving the City of Marina and the Ord Community
in Monterey County, California. The District provides potable water, recycled water, and wastewater
collec�on services to its customers and plays a cri�cal role in suppor�ng both residen�al communi�es
and regional development.
The District operates within a complex and evolving environment shaped by regulatory requirements,
infrastructure demands, and long-term water supply challenges. MCWD must balance groundwater
sustainability, environmental compliance, and system resiliency while con�nuing to meet the needs of a
growing service area.
MCWD manages a diverse por�olio of infrastructure, including potable water systems, recycled water
distribu�on systems, and wastewater collec�on networks. The District is ac�vely engaged in capital
improvement efforts to modernize infrastructure, expand capacity, and ensure opera�onal reliability
through a mul�-year Capital Improvement Program.
In addi�on to core u�lity opera�ons, the District works closely with private developers and regional
partners to support planned growth and infrastructure expansion. This requires coordina�on on system
capacity, development impacts, and long-term planning.
MCWD is governed by a publicly elected Board of Directors and operates under the leadership of a
General Manager. As a public agency, the District emphasizes transparency, accountability, and service to
the community.
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3. SCOPE OF WORK
Marina Coast Water District (District) has issued this Request for Proposals (RFP) to solicit responses
from qualified firms (Proposers) demonstra�ng their experience in recrui�ng highly qualified execu�ve-
level staff for public agencies, with a par�cular emphasis on engineering and infrastructure leadership
roles. The District is currently seeking to recruit for the posi�on of District Engineer, and may u�lize the
selected firm for addi�onal execu�ve-level recruitments in the future as needed.
The contract will be for a period of 1 year, with the op�on for 1 extension at the District’s discre�on.
3.1 Considera�on / Mee�ng Requirements
The selected firm shall be prepared to meet in person, virtually, or via telephone as needed throughout
the recruitment process. The firm will be expected to work closely with District staff and stakeholders to
ensure a comprehensive and effec�ve recruitment effort.
3.2 Scope of Advisory Services
The Execu�ve Recruitment firm will advise the District and staff on the following:
• Best prac�ces in conduc�ng execu�ve-level recruitment and selec�on processes for public
agencies, specifically for engineering and u�lity leadership posi�ons
• Collaborate with District staff to determine methods for solici�ng input from key stakeholders,
including District leadership, staff, and relevant partners, regarding the desired qualifica�ons,
experience, and leadership characteris�cs of the next District Engineer
• Develop, produce, and distribute all recruitment materials, including job announcements and
outreach strategies
• Conduct targeted candidate outreach and recruitment to atract highly qualified candidates with
experience in water, wastewater, recycled water, and infrastructure systems
• Review, analyze, and screen applicants for qualifica�ons, technical competency, and
organiza�onal fit
• Recommend a shortlist of qualified candidates for interviews
• Coordinate and par�cipate in mul�ple rounds of interviews and assist with candidate evalua�on
• Guide the District through the selec�on process, including offer nego�a�on, reference checks,
and background inves�ga�ons
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4. RFP TIMELINE
4.1 Preliminary Schedule
Phase
Task
Timeline
RFP Release
Distribu�on of Request for Proposals
April 10, 2026
Proposal Submission Deadline for proposal submital
May 1, 2026
Proposal Review Evalua�on of proposals by review commitee
May 4, 2026
Finalist Interviews Oral presenta�ons and interviews (as needed)
May 11, 2026
Contract Approval Approval by District Management/Board (if applicable)
TBD
Project Start
Recruitment services commence
TBD
The District has made every effort to include sufficient informa�on within this Request for Proposals
(RFP) to allow firms to prepare a responsive and comprehensive proposal.
The �meline for the proposal process is subject to change based on the opera�onal needs of the District
but is an�cipated as follows:
a) Distribu�on of Request for Proposals: The RFP will be distributed on April 9, 2026.
b) Proposal Submission: Consistent with best prac�ces for efficiency and paper reduc�on,
electronic submission of proposals is strongly encouraged, and paper submissions are
discouraged.
Proposals shall be submited electronically to:
Mary Lagasca
Director of Administra�ve Services
Marina Coast Water District
Email: mlagasca@mcwd.org
Proposals must be received no later than the specified deadline April 30, 2026. Late submissions
will not be accepted.
c) Proposal Review: A District review commitee will evaluate all proposals received based on the
criteria outlined in this RFP. The review process is an�cipated to be completed within a
�meframe to be determined.
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d) Oral Presenta�ons (as needed): Finalists may be invited to par�cipate in oral interviews or
presenta�ons. These may be conducted either in person or via virtual mee�ng pla�orms,
depending on availability and District preference.
e) No�fica�on of Selec�on: All proposers will be no�fied of the District’s selec�on following
comple�on of the evalua�on process. Upon writen request, the District may provide access to
the selected proposal a�er contract execu�on, in accordance with applicable public records
laws.
5. GENERAL TERMS AND CONDITIONS
5.1 PROPOSAL REQUIREMENTS
1. Requirement to Meet All Provisions. Each individual or firm submi�ng a proposal (bidder) shall
meet all the terms, and condi�ons of the Request for Proposals (RFP) project package. By virtue
of its proposal submital, the bidder acknowledges agreement with and acceptance of all
provisions of the RFP specifica�ons.
2. Insurance Cer�ficate. Each proposal must include a cer�ficate of insurance showing:
a) The insurance carrier and its A.M. Best ra�ng.
b) Scope of coverage and limits.
c) Deduc�bles and self-insured reten�on.
The purpose of this submital is to generally assess the adequacy of the bidder’s insurance
coverage during proposal evalua�on; as discussed under paragraph 12 below, endorsements are
not required un�l contract award.
4. Proposal Quotes and Unit Price Extension. The extension of unit prices for the quan��es
indicated and the lump sum prices quoted by the bidder must be included in the proposal. Any
lump sum bid shall be stated in figures.
5. Proposal Withdrawal. A bidder may withdraw its proposal, without prejudice prior to the �me
specified deadline for the submital. No proposal received a�er the �me specified or at any
place other than that stated in the “No�ce Reques�ng Proposals” will be considered.
6. Submital of One Proposal Only. No individual or business en�ty of any kind shall be allowed to
make or file, or to be interested as the primary submiter in more than one proposal, except an
alterna�ve proposal when specifically requested; however, an individual or business en�ty that
has submited a sub-proposal to a bidder submi�ng a proposal, or who has quoted prices on
materials to such bidder, is not thereby disqualified from submi�ng a sub-proposal or from
quo�ng prices to other bidders submi�ng proposals.
7. Communica�ons. All �mely requests for informa�on submited in wri�ng will receive a writen
response from the District. Telephone communica�ons with District staff are not encouraged but
will be permited. However, any such oral communica�on shall not be binding on the District.
5.2 CONTRACT AWARD AND EXECUTION
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8. Proposal Reten�on and Award. The District reserves the right to retain all proposals for a period
of 60 days for examina�on and comparison. The District also reserves the right to waive non-
substan�al irregulari�es in any proposal, to reject any or all proposals, to reject or delete one
part of a proposal and accept the other, except to the extent that proposals are qualified by
specific limita�ons.
9. Competency and Responsibility of Bidder. The District reserves full discre�on to determine the
competence and responsibility, professionally and/or financially, of bidders. Bidders will provide,
in a �mely manner, all informa�on that the District deems necessary to make such a decision.
10. Contract Requirement. The bidder to whom award is made (Contractor) shall execute a writen
contract with the District within ten (10) calendar days a�er no�ce of the award has been sent
by mail to it at the address given in its proposal. The contract shall be made in the form adopted
by the District and incorporated in these specifica�ons.
5.3 CONTRACT PERFORMANCE
11. Insurance Requirements. The Contractor shall provide proof of insurance in the form, coverages
and amounts specified in Sec�on 2 of these specifica�ons within 10 (ten) calendar days a�er
no�ce of contract award as a precondi�on to contract execu�on.
12. Business License & Tax. The Contractor must comply with all applicable business license
requirements necessary to perform services within the State of California.
13. Ability to Perform. The Contractor warrants that it possesses, or has arranged through
subcontracts, all capital and other equipment, labor, materials, and licenses necessary to carry
out and complete the work hereunder in compliance with all federal, state, county, and special
district laws, ordinances, and regula�ons.
14. Laws to be Observed. The Contractor shall keep itself fully informed of and shall observe and
comply with all applicable county, state, and federal laws, and District ordinances, regula�ons,
and adopted codes during its performance of the work.
15. Safety Provisions. The Contractor shall conform to the rules and regula�ons pertaining to safety
established by OSHA and the California Division of Industrial Safety.
16. Immigra�on Act of 1986. The Contractor warrants on behalf of itself and all subcontractors
engaged for the performance of this work that only persons authorized to work in the United
States pursuant to the Immigra�on Reform and Control Act of 1986 and other applicable laws
shall be employed in the performance of the work hereunder.
17. Contractor Non-Discrimina�on. In the performance of this work, the Contractor agrees that it
will not engage in, nor permit such subcontractors as it may employ, to engage in discrimina�on
in employment of persons because of age, race, color, sex, na�onal origin or ancestry, sexual
orienta�on, or religion of such persons.
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