DPS District 1 Intel Remodel

STATE OF IOWA
REQUEST FOR PROPOSALS
PROFESSIONAL DESIGN SERVICES
RFP COVER SHEET
Administrative Information
RFP Number RFP951500-01 Title of RFP DPS District 1 Intel Remodel
Agency Iowa Department of Administrative Services (DAS)
The State of Iowa Department of Administrative Services (DAS) is seeking professional
Project
design services for adding an interior wall to make office space/work area. Space will
Description
need to be heated and cooled by new RTU. Work is in the Des Moines metro area.
State Issuing Officer:
Michael Bradbury
Issuing Officer
Iowa Department of Administrative Services
Hoover State Office Building, Level 3
1305 East Walnut, Des Moines, IA 50319-0105 Phone: 515-823-9327
Email: construction.procurement@iowa.gov
PROCUREMENT TIMETABLE-Event or Action Date/Time (Central Time)
State Posts Notice of RFP on TSB website 3/9/2026
State Issues RFP 3/11/2026
Pre-Proposal Conference Location and Address:
Is Pre-Proposal Conference mandatory? No
Virtual Option Link (provided by CM)
RFP951500-01 Pre-Proposal Meeting (Virtual Option)
3/24/2026 at 2:00 PM CST
Tuesday, March 24 * 2:00 - 3:00pm
At 1333 Ohio St, Des
Video call link: https://meet.google.com/hps-isjx-pzf
Moines, IA 50313
Or dial: (US) +1 218-296-8603 PIN: 994 103 685#
More phone numbers: https://tel.meet/hps-isjx-
pzf?pin=9150874752756
If a map is needed, contact the Issuing Officer.
Questions, requests for clarification, and suggested changes from
3/27/2026 at 3:00 PM CST
Respondents due to Construction Procurement
Proposals Due 4/1/2026 at 2:00 PM CST
Relevant Websites
Website where Addenda to this RFP will be posted http://bidopportunities.iowa.gov
Website where contract terms and conditions are posted
https://das.iowa.gov/sites/default/files/procurement/pdf/ConsensusDoc803.pdf

Number of Copies of Proposals Required to be Submitted: 1 Digital
Firm Proposal Terms
The minimum number of days following the deadline for submitting Proposals that the firm guarantees
all proposal terms, including price, will remain firm is 120 Days.

1.1 INTRODUCTION
The Iowa Department of Administrative Services (DAS) is seeking proposals from qualified and
available Design companies for services, per RFP cover page, and as outlined in the following
(Sections 1.2 - 1.3). The successful proposal must:
For the staff that will be assigned, identify and describe qualifications, experience, and
expertise in providing services for similar, or relevant, projects.
For the staff that will be assigned, provide a list of past similar or relevant projects completed
in the last 5 years, and include brief descriptions of what the projects entailed and a contact
name and phone number (reference). In addition provide estimated project cost, final project
cost at acceptance, and whether it was completed on time.
Describe the composition of your team. Identify staff to be assigned. Provide resumes of key
individual(s) including education, relevant experience, and certifications/licensing.
NOTE: Any responding company and/or consultant that is part of the project design services
cannot receive an award from the resulting request for bid of construction services.
Describe the cost estimating, status reporting, and cost reporting procedures you utilize.
Describe computer program/software capabilities and expertise you utilize. Please describe
your experience.
Provide a copy of your organizational chart.
Describe your experience, if any, on designing similar or relevant projects for the State of
Iowa.
Provide the hourly rates, and anticipated hours by position, for all persons (including sub-
consultants) that will be assigned to the project. Also provide an estimated fee total.
Identify desired reimbursable charges (the State has limitations, per State of Iowa Accounting
Policies and Procedures 210.245), and all other charges.
1.2 SCHEDULE
DAS is seeking a firm that can commence work upon execution of a contract. Time is of the
essence.
Execution of Designer's Contract Week of April 6th
Tentative Design Kick-Off Meeting Week of April 13th
50% Construction Documents and Cost Opinion By To Be Coordinated
95% Construction Documents and Cost Opinion By To Be Coordinated
100% Construction Documents and Cost Opinion By May 15, 2026
Contractor Bidding May 20, 2026
Execution of Contractor's Contract(s) June 3, 2026
Submittals, Procurement and Construction June to September, 2026
Close out September to October, 2026

1.3 PROJECT DESCRIPTION
DAS is currently seeking design services from qualified firms for a project consisting of adding an
interior wall to make office space/work area. Space will need to be heated and cooled by new
RTU.
Design services shall include:
1.3.1 The contract for this work will be a modified ConsensusDoc 803. See link on cover page
for a sample contract.
1.3.2 All design disciplines necessary to complete the scope of work.
1.3.3 Attend design kick-off meeting onsite to discuss desired outcome of the project with the
Owner, Construction Manager, and Owner's maintenance staff.
1.3.4 Use of the State of Iowa's construction management software program for uploading all
documents, submitting and approving pay apps, and construction administration. The
cost for the use of the software is paid by the Owner.
1.3.5 Complete design including all disciplines for renovation of garage to complete additional
office space. Existing office location at 1333 Ohio St, Des Moines Iowa. Project scope is
anticipated to include:
1.3.5.1 Minor demolishing as needed to accommodate new wall.
1.3.5.2 New electrical, mechanical, review of sprinkler to accommodate new space.
1.3.5.3 New wall will be from floor to roof deck. It is not anticipated that a ceiling will be
installed in new space.
1.3.5.4 Anticipate new doors and frames
1.3.5.5 Painting of new walls and door/frames.
1.3.5.6 Floor coverings
1.3.5.7 HVAC modification to accommodate new construction
1.3.6 Existing CAD/PDF drawings will be provided to the successful design firm. Accuracy of
drawings shall be verified by the design firm.
1.3.7 Field examination of the existing buildings.
1.3.8 Design for scope of work. Provide material recommendations based on experience,
quality, and price. Recommendations for replacements and upgrades shall include non-
proprietary equipment and systems.
1.3.9 Coordinate with State agencies to confirm utilities that may be abandoned as well as shut
down requirements where required.
1.3.10 Provide detailed input of design schedule to Construction Manager for overall
incorporation into master schedule.
1.3.11 Designer shall assist Construction Manager in the evaluation of long lead times.
1.3.12 Quality control during Design, Preconstruction and Construction.
1.3.13 Compliance with all Federal, State, and applicable AHJ codes.
1.3.14 Completion of State building and energy code documents, as required.
1.3.15 Design review will be conducted at 50% construction documents, and 95% construction
documents. Dates for design review meetings to be coordinated with the design and
project team and set no later than the design kickoff meeting. Review will be conducted

with DAS Owner Representative, Construction Manager, and Facility Representative, at a
minimum. Drawings, specifications and cost opinions (if applicable) shall be provided at
least one day prior to each review meeting.
1.3.16 Review with the Department of Inspections, Appeals, and Licensing's Building Code
Bureau for approval of plans or exemption from review. All fees associated with the
Bureau are the responsibility of the designer.
1.3.17 Develop and distribute agendas and meeting minutes for all meetings during the design
phase.
1.3.18 Designer shall provide any information necessary to obtain utility rebates where
applicable.
1.3.19 Construction cost opinions provided by the Design Professional team during Design (at
50% construction documents, and 95% construction documents) with a Final Estimate for
construction included with bid documents, per Iowa Code.
1.3.20 Construction drawings, specifications (DAS will produce Divisions 00 and 01), and
addenda.
1.3.21 Provide bid alternates as determined during the course of design and bid package
development.
1.3.22 Assist Owner and Construction Manager in obtaining bids from qualified contractors.
1.3.23 Construction administration, including creation of the submittal and closeout items log,
review of and responses to submittals and closeout documentation, RFIs, proposal
requests, change orders, pay applications, periodic site visits, attendance at project
meetings as required, participation / development of contractor punch list, closeout
documentation review and approval, certificates of substantial completion, and
certificates of final completion, as well as development of Architectural Supplemental
Instructions for design revisions, and punch lists within the construction management
software program.
1.3.24 Participation with project team during construction progress meetings as required.
Designer shall participate in bi-weekly conference calls during the construction period.
1.3.25 Field Observation reports, with photos, submitted for each site inspection within five (5)
days of the site visit.
1.3.26 Acknowledgement that all documents are copyright to the State of Iowa and shall be
turned over to the State of Iowa in their native computer format. Any ASIs/RFIs/PRs and
addendums will be expected to be incorporated before final posting. Both the native
computer format and PDF versions shall be uploaded to the construction management
software program at the end of the project.
1.3.27 The Department requests lump sum pricing from the respondents to this RFP, with the
lump sum base scope price being inclusive of all reimbursables, such as printing, mileage
and travel expenses. The Department requests the fee proposal from the respondents to
this RFP be broken down as follows. These breakdown prices will be used as the schedule
of values for billing purposes.
1.3.27.1 Construction Documents
1.3.27.2 Bidding or Negotiation Assistance

1.3.27.3 Construction Phase
Include at minimum the following site/virtual visits:
In-Person Virtual
Design Kickoff/Building Evaluation 1
50% Construction Documents 1
95% Construction Documents 1
100% Construction Documents 1
Pre-Bid Meeting 1
Construction Field Observation 3
Substantial Completion/Punch List
Development 1
Final Completion/Punch List
Verification 1
8 2
Beyond these site visits, each proposing firm shall provide additional visits as they see fit to
complete the work of design. In addition to the lump sum pricing, the Department
requests a unit price per construction inspection visit. This unit price will be additive or
deductive based on the number of actual visits made.
1.4 ATTACHMENTS
1. Attachment A - Conceptual Floor Plan

2 - ADMINISTRATIVE ISSUES
2.1 GENERAL INFORMATION
2.1.1 DAS will evaluate the qualifications, experience, and other relevant information from
companies interested in contracting with the State of Iowa to provide the necessary services
to complete the project described in this RFP.
2.1.2 Companies certified as Targeted Small Businesses are encouraged to submit Proposals. The
Iowa Department of Economic Development administer the Targeted Small Business (TSB)
Program. Businesses meeting the requirements of the program are approved and registered
with the Department of Economic Development and are considered Targeted Small
Businesses for purposes of this RFP and most other solicitations issued by DAS. Questions
concerning the TSB Program and for identification of companies certified as Targeted Small
Businesses, contact the TSB Certification office in the Department of Economic Development
at (515) 348- 6159.
2.2 INQUIRIES
2.2.1 All inquiries concerning this RFP shall reference the RFP number and shall be provided (via
email) to the issuing officer email address identified on the cover page of this RFP. Addenda
type questions must be submitted per Schedule, Section 1.2.
2.2.2 Any information provided by prospective companies orally shall not be considered part of the
companies Proposal.
2.2.3 DAS assumes no responsibility for representations concerning conditions made by its officers
or employees prior to the execution of a contract. Oral discussions pertaining to modifications
or clarifications of this RFP shall not be considered part of this RFP and are not binding.
2.3 PREPARATION OF THE PROPOSAL
2.3.1 Proposals must be submitted on the Iowa IMPACS Electronic Procurement System.
Prospective companies are solely responsible for timely submission.
2.4 DATE, TIME AND PLACE TO SUBMIT PROPOSALS
2.4.1 As stated above the proposal must be submitted on the Iowa IMPACS Electronic
Procurement System
2.4.2 The Proposal must be submitted into IMPACS, on or before 2:00 pm, central time on the
Proposal due date.
2.5 ECONOMY OF PRESENTATION
Proposals shall address the specific RFP requirements. All questions posed by the RFP shall be
answered clearly and concisely.

2.6 RFP CHANGES AND ADDENDA
Written Addenda will serve to amend the RFP documents accordingly.
2.7 CERTIFICATION OF INDEPENDENT PRICE DETERMINATION
By submission of a response to this Proposal, the Company certifies, and in the case of a joint
Proposal, each party thereto certifies as to its own organization, that in connection with this
procurement:
2.7.1 Any prices or hourly rates in this Proposal have been arrived at independently, without
consultation, communication, or agreement, for the purpose of restricting competition, as to
any matter relating to such prices with any competitor.
2.7.2 Unless otherwise required by law, any prices or hourly rates which have been provided in this
Proposal shall not knowingly be disclosed by the Firm, directly or indirectly, to any competitor
prior to the notice of intent to award a contract for services.
2.7.3 No attempt has been made or shall be made by the Company to induce any other person or
Company to submit or not to submit a Proposal for the purpose of restricting competition.
2.7.4 Each person signing this Proposal certifies that:
2.7.4.1 He/she is the person in the Firm's organization responsible within that organization
for the decision as to any prices being offered herein, or
2.7.4.2 He/she is not the person in the Firm's organization responsible within that
organization for the decision as to any prices being offered herein, but that he/she
has been authorized in writing to act as agent for the persons responsible for such
decision, and
2.7.4.3 Any offer made by the submitted Proposal and any clarifications to that Proposal
shall be signed by an officer of the offering Company or a designated agent
empowered to bind the Company in a contract.
2.8 NOTICE OF INTENT TO AWARD
After the successful Company has been selected, a copy of the Notice of Intent to Award will be
issued to all Companies who submitted Proposals in response to this RFP.
2.9 WITHDRAWAL OF PROPOSALS
Prospective Companies may withdraw, modify, and/or resubmit at any time prior to the date and
time set for the receipt of Proposals. Once the time set for receipt of Proposals has passed, a
Company shall not withdraw a Proposal for a period of sixty (60) days following the issuance of the
Notice of Intent to Award a contract. Proposals shall remain open and valid for consideration by DAS
throughout this period of sixty days, and until such time thereafter that written request to withdraw
a Proposal is received by DAS.
2.10 DISPOSITION OF PROPOSALS
All Proposals become the property of DAS and disposition of the Proposals shall be at the sole
discretion of DAS.

2.11 DISCLOSURE OF PROPOSAL CONTENT
Proposals will be placed in the public domain and be available for examination by interested parties.
No Proposals shall be disclosed until after a Notice of Intent to Award has been issued. DAS reserves
the right to destroy all Proposals if the RFP is withdrawn or otherwise in the normal course of
business. Trade secrets or proprietary information legally recognized as such and protected by law
may be withheld if they are clearly and conspicuously labeled "Proprietary" in the margin of each
individual page where they appear in the Proposal. Pricing information is not normally considered
proprietary.
Public Records and Requests for Confidential Treatment.
The Agency's release of public records is governed by Iowa Code chapter 22. Contractors are
encouraged to familiarize themselves with Chapter 22 before submitting a Proposal. The Agency will
copy and produce public records upon request as required to comply with Chapter 22 and will treat all
information submitted by a Contractor as non-confidential records unless Contractor requests specific
parts of the Proposal be treated as confidential at the time of the submission as set forth herein AND
the information is confidential under Iowa or other applicable law.
Failure to request information be treated as confidential as specified herein shall relieve Agency and
State personnel from any responsibility for maintaining the information in confidence. Contractors
may not request confidential treatment with respect to pricing information and transmittal letters. A
contractor's request for confidentiality that does not comply with this section or a contractor's
request for confidentiality on information or material that cannot be held in confidence as set forth
herein are grounds for rejecting contractor's Proposal as non-responsive. Requests to maintain an
entire Proposal as confidential will be rejected as non-responsive.
If Agency receives a request for information that Contractor has marked as confidential and if a
judicial or administrative proceeding is initiated to compel the release of such material, Contractor
shall, at its sole expense, appear in such action and defend its request for confidentiality. If
Contractor fails to do so, Agency may release the information or material with or without
providing advance notice to Contractor and with or without affording Contractor the opportunity to
obtain an order restraining its release from a court possessing competent jurisdiction. Additionally,
if Contractor fails to comply with the request process set forth herein, if Contractor's request for
confidentiality is unreasonable, or if Contractor rescinds its request for confidential treatment,
Agency may release such information or material with or without providing advance notice to
Contractor and with or without affording Contractor the opportunity to obtain an order restraining
its release from a court possessing competent jurisdiction.
2.12 PROPOSAL EVALUATION AND AWARD
The contract shall be awarded to the Company determined to be the best qualified to provide the
services required under this RFP and the best value to the State.
2.13 GRATUITIES
The laws of Iowa provide that it is a felony to offer, promise, or give anything of value or benefit to a
State employee with the intent to influence that employee's acts, opinions and judgment or exercise
the discretion with respect to that employee's duties. Evidence of violations of this statute will be
turned over to the proper prosecuting attorney.
Note: The State provides reimbursement to its employees for their transportation, lodging, meals,
and miscellaneous expenses that are deemed necessary.

2.14 CONFLICTS BETWEEN TERMS
DAS reserves the right to accept or reject any exception taken by a prospective Company to the
terms and conditions of this RFP. Should a prospective Company take exception to the terms and
conditions required by DAS, the Firm's exceptions may be rejected and the entire Proposal declared
non- responsive. DAS may elect to negotiate with the Company regarding contract terms or the
contents of the Firm's Proposal.
2.15 IOWA STATUTES AND RULES
The terms and conditions of this RFP, the resulting contract, or activities based upon this RFP shall be
construed in accordance with the laws of Iowa.
2.16 COSTS FOR PREPARATION OF PROPOSALS
No payments will be made to cover costs incurred by any Company in the preparation or the
submission of this RFP, nor for any other associated costs.
2.17 NEWS RELEASES
News releases or other materials made available to the public, the Firm's clients, or potential clients
pertaining to this procurement or any part of the Proposal shall not be made without prior written
approval from DAS.
2.18 MISCELLANEOUS
2.18.1 DAS reserves the right to accept or reject any part of any Proposal, and to accept or reject any
or all Proposals without penalty.
2.18.2 DAS reserves the right to waive minor deficiencies and informalities if, in the judgment of
DAS, the best interests of the State of Iowa will be served.
2.18.3 DAS reserves the right to make a written request for additional information from a Company
to assist in understanding or clarifying a Proposal. Any information received shall not be
considered in the evaluation of the Firm's Proposal if it materially alters the content of said
Proposal.