RIHousing Janitorial Services

Location:	Rhode Island
Posted:	Aug 12, 2026
Due:	Aug 24, 2026
Agency:	Rihousing
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Publication URL:	To access bid details, please log in.

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RFP/RFQ Title: RIHousing Janitorial Services

Respondent Name:

REQUEST FOR PROPOSALS

RIHousing Janitorial Services

________________________________________________________________________

Posting Date: August 6th, 2026

Response Submission Deadline: 3:00 EST p.m. on August 24th, 2026.

Available Walkthrough Date/Time: Thursday, August 13th/1:00 pm EST

NOTE TO RESPONDENTS:

Please be advised that all submissions (including those not selected for engagement) may be made

available to the public on request pursuant to the Rhode Island Access to Public Records Act,

Chapter 2 of Title 38 of the Rhode Island General Laws (the “APRA”) upon award of a contract(s).

As a result, respondents are advised not to include information that they deem proprietary or

confidential or that constitutes a trade secret.

INTRODUCTION

Through this Request for Proposals (“RFP”), the Rhode Island Housing and Mortgage Finance

Corporation (“RIHousing”) seeks proposals from qualified firms to perform routine cleaning and

janitorial services as detailed in Attachment C, and provide a clean working environment for the

protection of the health and safety of building occupants.

INSTRUCTIONS

Proposals must be submitted via email to: Pamela Leary, Facilities and Operations Manager at

pleary@rihousing.com no later than the response submission deadline set forth above.

Proposals that are not received by the response submission deadline or that do not adhere to the

submission instructions described herein shall not be accepted or considered by RIHousing.

Proposals should be concise and adhere to the word count applicable to each section of this Request for

Proposals (“RFP”). Proposals should be presented on business letterhead and include all attachments,

certifications (including the Submissions Certification at Attachment A), and work samples (as applicable).

Please note that failure to provide any information, certification, or document requested in this RFP may

cause your submission not to be reviewed or considered by RIHousing.

RIHousing may invite one or more finalists to make presentations, including demonstrations of requested

products, if applicable.

Updates, amendments and Q&As related to this Request for Proposals may be posted from time to time

at: RFPs & RFQs | RIHousing.

RFP/RFQ Title: RIHousing Janitorial Services

Respondent Name:

SCOPE OF WORK

Please see the Scope of Work as provided on Attachment B and Attachment C.

ITEMS TO BE INCLUDED WITH YOUR PROPOSAL

SUBMISSION

CHECK LIST

Section A:

General Firm Information (Total word limit: 500 words)

1. Provide a brief description of your firm, including but not limited to the following:

a. Name of the principal(s) of the firm.

b. Name, business telephone number and business email address of a

representative of the firm authorized to discuss your proposal.

c. Locations of all offices of the firm.

d. Number of employees of the firm.

RIHousing requests that the contact information provided in response to this

subsection (1) be strictly limited to business addresses, telephone numbers, and

email addresses to protect any personal information from being made available to

the public pursuant to APRA.

Section B:

Experience and Resources (Total word limit: 3500 words)

1. Describe your firm and its capabilities. In particular, support your capacity to

perform the Scope of Work.

2. Indicate which principals and associates from your firm would be involved in

providing services to RIHousing. Provide appropriate background information for

each such person and identify their responsibilities.

3. If applicable, please indicate the name of any subcontractors that would be involved

in providing services to your firm and to RIHousing. Provide appropriate background

information for each person or entity, identify the person’s responsibilities and outline

their capabilities.

4. Please include a current client roster, including a lead contact name and business

telephone number for each. Provide a detailed list of references, including a contact

name and business telephone number for organizations or businesses for whom you

have performed similar work.

5. Identify individuals in your firm with multi-lingual skills, who are available to assist

with communication in languages other than English. Please identify the language(s).

RFP/RFQ Title: RIHousing Janitorial Services

Respondent Name:

Section C: Fee Structure (Total word limit: 500 words)

The cost of services is one of the factors that will be considered in awarding this contract.

The information requested in this section is required to support the reasonableness of your

fees.

1. Please provide a cost proposal for providing the Scope of Work references in

Attachment B and detailed in Attachment C.

2. Provide an itemized breakdown of billing rates and hourly costs, list of key personnel

and their hourly rates, reimbursable expenses, etc. for any services that may be

requested in addition to the services previously described.

3. Please provide any other fee information applicable to the engagement that has not

been previously covered that you wish to bring to the attention of RIHousing.

Section D:

Minority Owned Business/Women Owned Business pursuant to the

Rhode Island State Purchases Act

1. In compliance with State law (R.I. Gen. Laws §§ 37-2-1 et seq; R.I. Gen. Laws §§ 37-

14.1-6), RIHousing encourages the participation of persons of color, women, persons

with disabilities and members of other State-protected classes. Include the number and

percentage of members of State-protected classes who are either principals or senior

managers in your firm, the number and percentage of members of State-protected

classes in your firm who will work on RIHousing’s engagement and, if applicable, a

copy of your Minority- or Women-Owned Business Enterprise state certification.

This information will be used in furtherance of Rhode Island law.

Section E:

Miscellaneous (Total word limit: 1000 words)

1. Discuss any topics not covered in this RFP that you would like to bring to

RIHousing’s attention.

Section F.

Certifications

All applicants must respond to and provide documentation as outlined in the Request for

Proposals Submission Certifications at Attachment A.

RFP/RFQ Title: RIHousing Janitorial Services

Respondent Name:

EVALUATION AND SELECTION

A selection committee consisting of RIHousing employees will review all proposals that meet the

requirements set forth in the “Instructions” section of this RFP and make a selection based on the

following factors:

• Professional capacity to undertake the Scope of Work (as evaluated by reference in Section B:

Experience and Resources);

• Proposed fee structure (as evaluated by reference in Section C: Fee Structure);

• Ability to perform within time and budget constraints (as evaluated by reference in Section B);

• Evaluation of proposed project approach (as contained in the Attachment B-Scope of Work.

Section B and more fully detailed in Attachment C);

• Previous work experience and performance with RIHousing and/or similar organizations (as

provided in Section B: Experience and Resources, subsection 3);

• Recommendations by references (as provided in Section B: Experience and Resources, subsection

3);

• Firm minority status (as requested in Section D: Firm minority status (in accordance with Rhode

Island law, as requested in Section D: Minority Owned Business/Women Owned Business

pursuant to the Rhode Island State Purchases Act)

• Foreign language capabilities of the firm (as provided in Section B: Experience and Resources,

subsection 5);

• Other pertinent information submitted.

By this RFP, RIHousing has not committed itself to undertake the work set forth herein. RIHousing

reserves the right to reject any and all proposals, to rebid the original or amended scope of services and

to enter into negotiations with one or more respondents. RIHousing reserves the right to make those

decisions after its receipt of responses. RIHousing’s decision on these matters is final.

For additional information contact: Pamela Leary at pleary@rihousing.com .

RFP/RFQ Title: RIHousing Janitorial Services

Respondent Name:

Attachment A

Requests for Proposals Submission Certifications

Please respond to all items below and include it in your response to this RFP. Be sure to include any

additional information in the space provided or as an attachment as needed. Please ensure that any

attachments refer to the appropriate item by name (i.e., “Conflict of Interest,” “Major State Decision

Maker,” etc.)

Total word limit for Sections A and B: 500 words

Section A: Conflicts of Interest

1. Identify any conflict of interest that may arise as a result of business activities or ventures by

your firm and associates of your firm, employees, or subcontractors as a result of any

individual’s status as a member of the board of directors of any organization likely to interact

with RIHousing. If none, check below.

☐ None

2. Describe how your firm will handle actual and or potential conflicts of interest (please include in

your proposal or attach a sheet with this information).

Section B: Litigation, Proceedings, Investigations

1. Identify any material litigation, administrative proceedings, or investigations in which your firm

is currently involved. If none, check below.

☐ None

2. Identify any material litigation, administrative proceedings, or investigations to which your firm

or any of its principals, partners, associates, subcontractors, or support staff was a party, that has

been finally adjudicated or settled within the past two (2) years. If none, check below.

☐ None

Section C: Certifications

1. RIHousing insists upon full compliance with Chapter 27 of Title 17 of the Rhode Island General

Laws, Reporting of Political Contributions by State Vendors. This law requires State Vendors

entering into contracts to provide services to an agency such as RIHousing, for the aggregate sum

of $5,000 or more, to file an affidavit with the State Board of Elections concerning reportable

political contributions. The affidavit must state whether the State Vendor (and any related parties

as defined in the law) has, within 24 months preceding the date of the contract, contributed an

aggregate amount in excess of $250 within a calendar year to any general officer, any candidate for

general office, or any political party. Please acknowledge your understanding below.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.