Video Game Purchase Plan

Description: The Department of the Air Force (DAF) Library Program requires Video Game collection development point system that allow Dept of the Air Force Libraries Division to meet their video game demand.

Product characteristics or an equal item must meet to be considered:

1. Must be able to provide materials for collection development in formats that include video games

2. Must be able to provide material of new releases, current best sellers as well as a back catalog of older material

3. Must be able to have 63 libraries individual order accounts under a main account for VCL to manage points

4. Must mail video games up to 63 libraries around the world, shipping costs included in quote

5. Must be able to offer ordering through an online ordering system for 63 libraries

6. Must be able to dedicate customer service representative to resolve all service issues

7. Must be able to provide video games in the following formats: Xbox 1 & X, Playstation 4/5, & Nintendo Switch

8. Must provide a pre-release list to plan upcoming months boxes mut be available on commercial website available for all video game buyers

9. Must provide a suggested monthly order list to DAF libraries. This would be a prefilled cart of newly released suggested titles in DAF Libraries account.

10. Shall provide a commercially available website with an existing multi-tier web-based purchasing system for review and selection of available video games. The system shall offer access to information about publications such as reviews, selection lists, release dates, publisher's list prices, video game covers, descriptions, etc.

11. DAF Libraries does NOT need/want a custom site. We are looking for a video game wholesaler in the library or video game marketplace.

12. DAF 63 Libraries shall have their own unique logins to select items, build carts, and submit selections.

13. Items received in error or in unacceptable condition shall be replaced and shipped to the customer at no additional cost. Return of such items shall not be required. The return window will be more than 30 days due to delays in receiving due to shipping locations.

14. Firm-Fixed Price Order with shipping costs included

15. Shipping shall be via U.S. Postal Service First Class and Priority Mail or similar to APO addresses, either New York, NY or San Francisco, CA. No international shipping is required.

16. No technical or physical processing is required

17. The vendor shall ship items in complete set of 6 games per 20 locations on a monthly basis. Kits must be packaged and labeled separately for each location.

18. Must be able to dedicate a customer service representative to resolve all service issues.

19. DAF Libraries must be able to test the website to evaluate if it meets requirements. Must provide a username and password to see available video games/inventory