Re-Bid for Radiographic X-Ray Services

Location:	North Carolina
Posted:	Nov 12, 2025
Due:	Dec 4, 2025
Agency:	Greenville Utilities
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment Q - Medical Services
Solicitation No:	25-81
Publication URL:	To access bid details, please log in.

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ADVERTISEMENT FOR RE-BIDS

Sealed proposals will be received in the Office of the Procurement Manager, Greenville Utilities

Commission, 401 S. Greene Street, Greenville, North Carolina 27834 until 3:00 PM (EST) on

December 4, 2025 and immediately thereafter publicly opened and read for the furnishing of:

Radiographic X-Ray Services.

Instructions for submitting bids and complete specifications will be available in the Office of

the Procurement Manager, Greenville Utilities Commission, 401 S. Greene Street,

Greenville, North Carolina during regular office hours, which are 8:30AM – 5:00PM Monday

through Friday.

Greenville Utilities Commission reserves the right to reject any or all bids. Late bids will

not be considered.

Page 1 of 20

SECTION I

GENERAL INSTRUCTIONS FOR INFORMAL QUOTES

GREENVILLE UTILITIES COMMISSION

REQUEST FOR QUOTATION

DECEMBER 4, 2025

1.0 NOTICE TO BIDDERS

Sealed bids, subject to the conditions made a part hereof, will be received in the Office of the

Procurement Manager, Greenville Utilities Commission, 401 S. Greene Street, Greenville, North

Carolina 27834 until 3:00 pm (EST) on the day of opening. Bids submitted in a fax or e-mail

in response to this Invitation for Bids will not be acceptable. Late Bids will not be

considered.

2.0 STANDARD FORMS REQUIRED

Each bidder must submit a proposal on the enclosed bid forms. The bid must be signed by

an authorized official of the firm. Return only the attached Proposal Form. Do not return

the Advertisement for Bids, Instructions to Bidders or Specifications.

3.0 PREPARATION OF BID

Bids must be in sealed envelopes clearly marked on the outside with the name of the bid and

the bid opening date and time. Bid shall be addressed to PROCUREMENT MANAGER,

GREENVILLE UTILITIES COMMISSION, 401 S. GREENE STREET, GREENVILLE, NORTH

CAROLINA 27834.

4.0 TIME FOR OPENING BIDS

Bids will be opened promptly and read at the hour and on the date set forth in the advertisement

in the Office of the Procurement Manager, Greenville Utilities Main Office, 401 S. Greene Street,

Greenville, North Carolina.

5.0 DEPOSIT

A deposit is NOT required for this bid.

6.0 NC SALES TAX

Do not include NC sales taxes in bid figure; however, Greenville Utilities Commission (GUC)

does pay sales tax. Sales tax should be added to the invoice as a separate item.

7.0 FEDERAL EXCISE TAX

GUC is exempt from Federal Excise Tax and will issue a Federal Exemption Certificate upon

request to the successful bidder.

Page 2 of 20

8.0 EXCEPTIONS TO BE CLEARLY STATED

If bid is not in strict accordance with Section II, “Specifications,” bidder must list or note all

exceptions on the Request for Proposal Form, otherwise, it is fully understood that the

successful bidder will furnish equipment and/or materials exactly as specified. GUC reserves

the right to accept or reject bids with noted minor deviations from specifications and to

determine the lowest and best responsible bid from the standpoint of quality, performance, and

price.

9.0 EVALUATION AND AWARD OF BIDS

GUC reserves the right to reject any and all bids, to waive any and all informalities, and to

disregard all nonconforming or conditional bids or counter proposals. In evaluating bids, GUC

shall consider whether the bids comply with the prescribed requirements, plus all alternates or

options requested. GUC reserves the right to include or exclude any option or alternative in

GUC’s opinion is in GUC’s best interests. If a bid is to be awarded, it will be awarded to the

lowest responsible bidder whose evaluation by GUC indicates that the award will be in GUC’s

best interests. Only firm prices will be considered for award of this bid.

10.0 PROMPT PAYMENT DISCOUNTS

Bidders are urged to compute all discounts into the price offered. If a prompt payment discount

is offered, it may be considered in the award of the contract.

11.0 NUMERICAL ERRORS

In the case of a discrepancy between a unit price and the extension (the unit price multiplied by

the number of units), the unit price governs. In the case where numerical bids are stated both in

numbers and in words, the words govern.

12.0 BID WITHDRAWAL

A bidder must notify GUC in writing of its request to withdraw a bid within seventy-two (72)

hours after the bid opening, not including Saturdays, Sundays, or holidays. In order to justify

withdrawal, the bidder must demonstrate that a substantial error exists and that the bid was

submitted in good faith.

13.0 MINORITY BUSINESS PARTICIPATION PROGRAM

GUC has adopted an Affirmative Action and Minority and Women Business Enterprise Plan

(M/WBE) Program. Firms submitting a proposal are attesting that they also have taken

affirmative action to ensure equality of opportunity in all aspects of employment, and to utilize

M/WBE suppliers of materials and/or labor.

14.0 QUANTITIES

Quantities specified are only estimates of GUC’s requirements. GUC reserves the right to

purchase more or less than the stated quantities at prices indicated in the submitted Proposal

Form based on our actual needs.

Page 3 of 20

15.0 DELIVERY

Shipments will be made only upon individual releases from a blanket purchase order issued by

GUC in accordance with GUC’s current needs. Time is of the essence with respect to all

deliveries under this Agreement.

Delivery of all equipment, materials, or supplies shall be made Free on Board (FOB) GUC

Warehouse, 701 Utilities Way, Greenville, North Carolina 27834, unless otherwise specified.

The agreed price for such equipment, materials, or supplies shall include all costs of delivery

and ownership, and risks of loss shall not be transferred from Provider to GUC until express

written acceptance of delivery and inspection by GUC. Delivery hours are between 8:00 AM

and 4:30 PM Monday-Friday only. GUC’s purchase order number is to be shown on the

packing slip or any related documents. GUC reserves the right to refuse or return any

delivery with no purchase order number or which is damaged. GUC will not be charged a

restocking fee for any delivery which is refused or returned.

16.0 DELIVERY TIME

Delivery time is to be stated and will be considered in the evaluation of bids. Failure by the

successful bidder to meet quoted delivery shall be interpreted as non-compliance with these

specifications and may be deemed sufficient cause for removal of the manufacturer and/or

distributor from our lists as acceptable manufacturers or bidders.

17.0 MANUFACTURER

NA.

18.0 CONTACT INFORMATION

Questions regarding this bid request should be directed to Cleve Haddock, Lifetime CLGPO,

Procurement Manager at (252) 551-1533, haddocgc@guc.com. Questions should be

received by or before November 20, 2025 end of business day.

19.0 TERMS AND CONDITIONS

The attached Terms and Conditions apply to all purchases made by Greenville Utilities

Commission (GUC) and must be considered as part of the bid proposal.

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Page 4 of 20

SECTION II

GREENVILLE UTILITIES COMMISSION

SPECIFICATIONS FOR RADIOGRAPHIC X-RAY SERVICES

DECEMBER 4, 2025

The Greenville Utilities Commission (GUC) intends to construct the Macgregor Downs

Regulator Station in Pitt County, North Carolina expected to begin in January, 2026. GUC is

requesting Bids from qualified Non-Destructive Testing Companies for providing the

Radiographic (X-ray) testing of 100% of the Project butt-welds. The testing shall be

conducted in accordance with the requirements of ANSI B31.8 – Gas Transmission and

Distribution Piping Systems (2018) and API 1104 – Welding of Pipelines and Related

Facilities. Construction is estimated to require 60 calendar days.

The proposed Regulator Station shall be constructed of 2” NPS x 0.154” WT, 4” NPS x 0.237”

WT, 6” NPS x 0.280” WT, 8” NPS x 0.322 WT API 5L X52 pipe and Y52 butt weld fittings.

The length of pipe to be installed above and below ground has a footprint of approximately

100 feet.

It is estimated that there will be approximately 82 butt weld joints consisting of 2, 4, 6, and 8

inch pipe that will require X-raying.

The company shall have 5 years practical experience and successful history in Radiographic

(X-ray) testing and shall supply references upon request.

The company shall possess and supply the applicable license to perform the work as herein

described and as specified by the State of North Carolina.

The company shall possess and supply a Certificate of Insurance as herein described.

Bidders shall provide a lump sum bid for performing the X-ray testing services as described

above inclusive of developing the film and interpreting the results of the testing, mobilization,

demobilization, labor, materials, direct expenses and profit.

SUBMIT QOUTATION ON ATTACHED PROPOSAL FORM(S)

Page 5 of 20

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number	Title	Due Date	Other Files	Tab Sheet
25-81	Re-Bid for Radiographic X-Ray Services	Thu, 12/04/2025 - 03:00pm	-	-

Re-Bid for Radiographic X-Ray Services

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