RFP: Enterprise Stand-By Generator Replacement

Location:	North Carolina
Posted:	Aug 12, 2026
Due:	Sep 10, 2026
Agency:	Carrboro OWASA (Water and Sewer Authority)
Type of Government:	State & Local
Category:	61 - Electric Wire, and Power and Distribution Equipment Y - Construction of Structures and Facilities Z - Maintenance, Repair or Alteration of Real Property
Publication URL:	To access bid details, please log in.

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Orange Water and Sewer Authority

Our community’s trusted partner for clean water and environmental

protection.

Enterprise Stand-by Generator Replacement

Location:

Numerous Sewer Lift Stations

CIP: 378-14

Date: 8/17/2026

Bid Site Walk: 8/26/2026

Bids Due Date: 9/10/2026

Bids to be submitted to: OWASA (jkucera@owasa.org)

Scope of Work

GENERAL SCOPE: As part of an enterprise wastewater lift station stand-by generator replacement

program, OWASA is soliciting RFP for replacement of 10 diesel stand-by generators along with

ancillary electrical services to facilitate more streamlined operations and maintenance. The scope

of work for this includes procurement of the specified generators, permitting, installation of generator,

installation of a new automated transfer switch if deemed necessary by the bidder, start-up testing

and commissioning. Additional ancillary services have been requested and include installation of an

electrical docking station to both facilitate an auxiliary generator connection should the stand-by

generator be down and a point for attachment of a load bank.

At each lift station the work includes:

 Installing an appropriately sized docking station that will allow both efficient and quick

connection of a portable emergency generator in the unlikely event the stand-by generator

is down; and periodic connection of a load bank to the run the stand-by generator at least

80% load to prevent wet-stacking. Attachment 1 provides the Trystar variant of the type of

docking station, but contractor may propose an equivalent if it performs the same function.

 Contractor shall propose and elaborate on provisions for limited SCADA integration that will

minimally include: Generator Status, Automatic Transfer Status, Fuel tank levels and power

monitoring capabilities. To support this contractor shall articulate in the proposal how this

will be provided (i.e. discrete contacts, analog signals, Modbus interface…etc.). OWASA is

not looking for actual SCADA integration as this will be performed by others but looking for

what inputs are readily available with proposed standard generator sets so that we may

better evaluate the proposals.

 Contractor is expected, as part of the proposal, to plan work to:

1. Remove current fuel from the existing generator, temporarily store on site, and then

use that fuel in the new generator as well as “top off” the tank, if necessary, with

fresh diesel fuel as recommended by the manufacturer. If there is excess fuel then

Contractor shall notify OWASA and OWASA will remove the rest. Contractor shall

provide the volume of fuel storage they are providing with the generator along with

the anticipated hours it is expected to last at operational load.

2. Each generator provided shall come with a sound attenuating enclosure.

3. Contractor shall remove the former genset from the site and deliver it to a laydown

yard to be specified by OWASA. The farthest it would be is at the OWASA quarry

reservoir lay down yard located adjacent to 1807 NC-54 near the intersection of

Bethel Hickory Grove Church Rd. (approximately 9 miles from Mason Farm WWTP).

Orange Water and Sewer Authority

Our community’s trusted partner for clean water and environmental

protection.

The scope of work is split into 2 phases and indicate which generators are to be replaced and

when:

Phase I: Anticipated to be completed between September 2026 and December 2027

 Chapel Hill North PS (100 kw)

 Countryside PS (100 kw)

 Sherwood Forest PS (40 kw)

 Manning Drive PS (40 kw)

 Meadowmont #1 PS (40 kw)

 Rangewood PS (40 kw)

 Meadowmont #2 (25 kw)

Phase II: Anticipated to be completed between January 2028 and December 2028)

 Heritage Hills PS (125 kw)

 Lake Ellen PS (80 kw)

 Oaks #3 PS (50 kw)

Additional details on the requested work are summarized on Attachment 2.

PERFORMANCE REQUIREMENTS:

General Generator Specifications

The Contractor will furnish and install a diesel fueled engine-generator sets that are to be used to

provide standby power to operate the pump station in the event of an interruption of power from the

utility. The set will be the product of one manufacturer, will be covered by a factory warranty and

will be furnished through an authorized dealer responsible for warranty parts and service in the

surrounding area of OWASA area for all equipment supplied under this specification. The

individual gen sets will be new and Underwriters Laboratories, Inc. approved and labeled, where

applicable.

The sets will be rated at least the kilowatt rating as listed on Attachment 2 @ 0.8 power factor for

standby power service. The set will be capable of delivering full rated power from 0 degrees to 100

degrees F with all operating accessories.

The following information will be submitted for approval prior to manufacture/procurement of the

unit:

1. Certified drawings of the unit and its foundation requirements, including the location and

type of all external connections.

2. Complete literature describing all components to be furnished. Include a statement of the

production status of all equipment to be furnished.

3. The name and location of authorized parts and service facilities.

Orange Water and Sewer Authority

Our community’s trusted partner for clean water and environmental

protection.

Three full sets of documentation including operation and maintenance manuals, circuit wiring

diagrams, commissioning/fault finding instructions, overhaul or shop manuals, and repair parts

manuals will be provided with the engine-generator set. One set will remain with the engine-

generator set and the other two will be turned over to OWASA.

The proposer shall describe in their proposal general information on each of the gensets such as:

 Number of cylinders, engine displacement and operating speed

 Types of diesel fuel required or can be used with the unit

 Engine starting power (battery system) and how it will maintain charge.

 A description of the engine cooling system, how it resists corrosion and how it resists

freezing under very low temperatures.

 The fuel tank system that will be supplied and related spill prevention features. The

proposer shall articulate the type of fuel tank and show how the capacity meets the required

run times as indicated in Attachment 2.

 The proposer shall describe any value-added options in the proposal that serve

maintenance efficiency and reduction in on-site maintenance time.

 The proposer shall indicate how the unit provides minimal signals to be captured by

OWASA’s SCADA system at each lift station. Minimal inputs should include fuel level,

genset running, …………………..

The alternator will provide power at the voltage, phase and wire configuration as provided on

Attachment 2. Frequency regulation will be 60 Hz +/- 0.8% for a constant load from no load to

100% load. Voltage regulation will be +/- 1.0% from no load to 100% load. The alternator will be a

self-exciting, self-regulating, brushless type with fully interconnected damper windings. The

alternator will be provided with a fully rated cooling system and sealed-for-life bearings. Alternator

insulation will be class H.

The engine-generator set will be mounted on a heavy-duty steel base frame. The complete

engine/alternator assembly will be enclosed in a sound attenuating enclosure rated for minimum 75

dba at 25 feet from the unit.

NOTES: Consideration should be made for the following:

1. The CONTRACTOR shall examine the site and become familiar with scope

requirements and conditions affecting the work. A pre-bid site walk is scheduled for

August 26, 2026.

2. The CONTRACTOR shall coordinate their work closely with the OWASA

Wastewater Treatment Plant Team as well as Engineering Team for this project.

3. The CONTRACTOR shall be responsible for obtaining all necessary permits from

the electrical utility and appropriate municipality and will be responsible for

scheduling necessary inspections.

4. Work shall be performed from 7:00 a.m. to 7:00 p.m., Monday-Friday, unless a

request for a change is approved.

Orange Water and Sewer Authority

Our community’s trusted partner for clean water and environmental

protection.

5. The CONTRACTOR shall complete all work in accordance with applicable safety,

environmental, and construction standards.

6. The CONTRACTOR shall meet insurance, safety, non-discrimination, and other

standard requirements as defined in OWASA General Service Contract and

Standard Conditions. A copy of such contract is provided at Attachment 3.

7. The CONTRACTOR will be responsible for site restoration in kind.

8. The CONTRACTOR will comply with the following Federal Provisions:

a. Equal Employment Opportunity

b. Byrd Anti-Lobbying

c. No Debarment

d. Clean Air and Water Acts

e. Contract Work Hours and Safety

f. Right to Audit

g. Termination Clause

Proposal Evaluation Criteria

a) Similar Experience [10 points] showing past projects that are similar in scope and

complexity. Key points are to be associated with critical utility infrastructure, similar size and

capacity. Each proposal shall include brief summary (one paragraph) of these projects.

b) Value Added Propositions [30 points] In describing your equipment and installation

proposal, please describe the value added propositions for the proposed equipment, sequence

of operations and how the proposal adds value to OWASA based on lower O&M costs, lower

anticipated future downtime (i.e. availability of parts/service), SCADA integration capacity

and commonality of components throughout genset sizing. Provide any other detailed

information that will allow OWASA staff to distinguish your proposal from others that may

be competing for this project.

c) Project Schedule [10 points] Provide a general implementation schedule that includes

anticipated lead time for generator procurement, installation time and general sequence of

each installation.

d) Proposed Price [50 points] Fill out the attached bid sheet per lift station install.

Orange Water and Sewer Authority

Our community’s trusted partner for clean water and environmental

protection.

ATTACHMENT:

1. Trystar docking station literature

2. General and individual site information scope and specifications.

3. Example OWASA General Service Contract

4. Bid Sheet

_________________________

(SIGNATURE)

Utility Engineer

__________________

(TITLE)

8/13/2026

_________________

(DATE)

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Opportunity:	RFP: Enterprise Stand-By Generator Replacement
Pre-Bid Meeting:	August 26, 2026, 10 AM in OWASA Community Room at 400 Jones Ferry Rd, Carrboro
Closing Date/Time:	September 10, 2026, 2 PM
Contact:	Jon Kucera
Download:	Enterprise Generator RFP-package
Award Information:

RFP: Enterprise Stand-By Generator Replacement

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