B26-003 Department of Public Works ? Parks and Recreation Division - July 4th Fireworks Display

Town of Derry
"Derry, New Hampshire's Place to Be "
B26-003
Department of Public Works - Parks and Recreation Division
14 Manning Street
Derry, New Hampshire 03038
April 6, 2026
SUBJECT: INVITATION FOR SEALED BID
The Town of Derry, NH, is soliciting bids from qualified firms for a July 4th Fireworks Display.
INSTRUCTIONS TO BIDDERS:
Sealed Bids must be submitted no later than Friday, April 24, 2026 by 4pm c/o Public Works Department,
Derry Municipal Center - 2nd Floor, 14 Manning Street, Derry, NH 03038.
Bids must be submitted in the format provided and address the items specified in the bid package.
The Town of Derry may reject any or all of the bids on any basis and without disclosure of a reason, as in
compliance with all Administrative Regulation #15 governing purchasing. Sealed bids / estimates are required
for review and selection for the July 4th Fireworks Display contract as outlined in the attached detailed
specification / bid sheet.
The Town of Derry reserves the right to accept or reject any/and or all bids, to waive any formalities and
informalities in the bids received, and to accept any bid, which in its opinion, may be in the best interest of the
Town. The Town also reserves the right to ask any potential bidder for a resume / overview of the company's
accomplishments, previous/current clients and/or references.
Bidders who require any additional information upon which to base their bid should contact Kimberly Walsh,
Parks & Recreation Director, at 603-432-6136 or kimwalsh@derrynh.gov.
The Town of Derry encourages prospective bidders and other interested parties to check the website
periodically for addendums and bid results. Due to the volume of inquiries, the Town of Derry will not be
responding directly to inquiries from internet-based bid consolidation companies.

Sincerely,
Kimberly Walsh,
Parks & Recreation Director
Town of Derry, New Hampshire
Scope of Services
The Town of Derry, New Hampshire is accepting sealed bids / proposals for its annual fireworks display to take
place on Saturday, July 4, 2026 - rain date Sunday, July 5, 2026 (or other mutually agreed upon rain date). In
the event of inclement weather and cancelation occurs, the Town stipulates that it will not incur any cancelation
and/or rescheduling fees.
This proposal is designed for a budget of $30,000.00. The program must contain an Opening, Flights, Midway
Barage, and Finale. The show will be launched from Buckley Field, located behind Gilbert H. Hood Middle
School.
All vendors' submissions must include an itemized / detailed list of proposed fireworks by program segment,
size of the fireworks, size and number of shells, and name/description of the fireworks. In addition, prospective
vendors are also required to complete the attached sheet breaking down the numbers of proposed shells
contained within the display. The show must be in compliance with all State of New Hampshire requirements
regulating fireworks displays and will be verified for compliance by the Derry Fire Prevention Officer. Please
note that due to site/distance restrictions, 5" shells or smaller are only permissible to launch as part of the
display.
Insurance Requirements
As part of the bid process, the contractor shall furnish separate insurance certificates showing the certificate
holders as the Town of Derry, 14 Manning Street, as well as the Derry Cooperative School District, 18 South
Main Street, Derry, NH. The certificates must clearly and specifically name the Town of Derry and Derry
Cooperative School District as an additionally insured on the liability coverage. If not otherwise specified, the
minimum coverage shall be as follows:
* Worker's Compensation Insurance - Contractor shall have and maintain, during the life of this
contract, Worker's Compensation Insurance for his employees connected to the work/delivery, in
accordance with the Statutes of the State of New Hampshire and any applicable laws.
* Comprehensive General Liability Insurance - Contractor shall have and maintain, during the life of
this contract, Commercial General Liability Insurance. Said Commercial General Liability Policy
shall contain Contractual Liability and Products/Completed Operations Liability subject to the
following minimum limits: BODILY INJURY of at least $1,000,000 PER PERSON, $1,000,000
PER OCCURRENCE; PROPERTY DAMAGE of at least $50,000 PER OCCURRENCE; or
BODILY INJURY/PROPERTY DAMAGE with a general aggregate of $2,000,000.
* Excess/Umbrella Liability Insurance - Required at $4,000,000 limit per occurrence.
* The required insurance policy at the time of issue must be written by a company licensed to do
business in the State of New Hampshire and be acceptable to the Town.
* The Contractor/vendor shall not cause any insurance to be canceled or permit any insurance to lapse.
All insurance policies shall contain a clause to the effect that the policy shall not be canceled or
reduced, restricted or limited until fifteen (15) days after the Town has received written notice, as

evidenced by return receipt of registered or certified letter. Certificates of Insurance shall contain
transcript from the proper office of the insurer, the location, and the operations to which the insurance
applies, the expiration date, and the above-mentioned notice of cancellation clause.
* The information described above sets forth minimum amounts and coverage and is not to be
construed in any way as a limitation on the Contractor's liability.
Criteria for Evaluation
The RFP evaluation criteria listed below summarizes the items to be considered when evaluating the submitted
bids/proposals. Awards will be based on the results of the evaluation process.
1. Qualifications and experience of the firm in relation to comparable municipal and/or corporate displays
of similar size.
2. Qualifications and experience of key personnel, certified technicians involved with the launch /
coordination.
3. The size of the proposed show; the number and size of the shells will have bearing.
4. Ability to meet the Town's annual display date {July 4th / Rain date - July 5th} without any additional fee
and/or surcharge should the display have to be postponed due to inclement weather.
5. Previous experience with the Town of Derry, New Hampshire.
6. Recommendations from previous clients; references from other municipalities.
7. Responsiveness of the proposal submission.
Proposal / Bid Inclusions
All proposals must include the following:
* A resume / overview of the company's accomplishments, previous/current clients and corresponding
displays.
* A detailed outline of services to be rendered, including the program, number and sizes of the shells, and
outline of the technical crew and their responsibilities related to set-up, breakdown, etc.
* Certificate of liability insurance as coverage as stipulated / mandated by the RFP.
* Include any additional supplemental information that demonstrates your qualification for this
work/event.
All bids must be sealed and returned by Friday, April 24, 2026 to:

Town of Derry, New Hampshire
Derry Public Works
14 Manning Street
Derry, NH 03038
TOWN OF DERRY, NEW HAMPSHIRE
Parks & Recreation Division
(603) 432-6136
July 4th Fireworks Display - 2026
BID SHEET
COMPANY NAME: __________________________________________________________
CONTACT: __________________________________________________________
ADDRESS: __________________________________________________________
__________________________________________________________
PHONE: ________________________FAX: _______________________________
E-MAIL: _______________________________________
* Number of cake shots included in overall display {2" and under}: _____________________
* Number of 2.5" shells included in proposed display:________________________________
* Number of 3" shells included in proposed display:__________________________________
* Number of 4" shells included in proposed display:__________________________________
* Number of 5" shells included in proposed display:__________________________________
NOTES:_______________________________________________________________________
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______________________________________________________________________________
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______________________________________ ________________________
AUTHORIZED SIGNATURE DATE
______________________________________
(Printed/Typed Name and Title)