RFP #2026-715-04 BREATHING APPARATUS
| Location: | West Virginia |
|---|---|
| Posted: | Apr 7, 2026 |
| Due: | Apr 30, 2026 |
| Agency: | County of Jefferson |
| Type of Government: | State & Local |
| Category: |
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| Publication URL: | To access bid details, please log in. |
(2) RFP #2026-715-04 BREATHING APPARATUS
Issue Date: April 2,2026
Due Date: April 30, 2026
Time: 2:00 P.M.
RFP Number: 2026-715-04
Issuing Department:
Emergency Services
419 Sixteenth Avenue
Ranson, WV 25438
Procurement Contact:
Bessie F. Nelson
Finance & Administration Manager 304.728.5627
E-mail: bnelson@jcesa.org
Technical Contact:
Jesse Ruppenthal
FF/EMT III
E-mail: jruppenthal@jcesa.org
Delivery of Bids:
Jefferson County Commission
c/o Emergency Services Attn: Bessie F. Nelson RFP # 2026-715-04
419 Sixteenth Avenue
Ranson, WV 25438
Link to:
Attachment Preview
JEFFERSON COUNTY COMMISSION
124 East Washington Street, P.O. Box 250, Charles Town, WV 25414
Phone: (304) 728-3284 Fax: (304) 725-7916
Web: www.jeffersoncountywv.org
PRESIDENT
Pasha Majdi
VICE PRESIDENT
Mike Mood
COMMISSIONER
Jack Hefestay
COMMISSIONER
Cara Keys
COMMISSIONER
Steve Stolipher
JEFFERSON COUNTY COMMISSION
AWARD LETTER – WEBSITE MODERNIZATION & BRANDING & GRAPHIC
DESIGN RFPS
Date: March 16, 2026
Jefferson County has completed the evaluation and award processes for the following
solicitations:
• Website Modernization & Hosting Platform RFP
• Branding & Graphic Design Materials RFP
Both procurements were conducted in accordance with the County’s established
procedures, including a formal review of all submitted proposals and Commission action
on February 19, 2026.
Following the evaluation process, the Jefferson County Commission awarded both
contracts to:
Vandalia Digital
The contracts for both projects were finalized and fully executed on March 16, 2026.
Copies of the executed agreements are provided here for public transparency and review.
Jefferson County extends its appreciation to all vendors who participated in these
solicitations. The County values the time, effort, and professionalism demonstrated
throughout the process and encourages continued participation in future procurement
opportunities.
Jefferson County Procurement Office
Jefferson County, West Virginia
County Administrator
Edwina Benites-LM
Branding
and Website
Modernization
Agreement
Submitted to:
Jefferson County Commission
vandalia.digital
Submitted: 2/23/2026
Professional Services Agreement
This Professional Services Agreement (“Agreement”) is entered into by and
between Jefferson County Commission (“County”) and Infinity Marketing
Solutions LLC, dba Vandalia Digital (“Contractor”), effective as of the date of last
signature below.
Scope of Work
Contractor shall provide professional branding, graphic design, and website
modernization services as outlined in Exhibit A (Branding & Graphic Design
Scope) and Exhibit B (Website Modernization & Hosting Scope), both
incorporated by reference. Services include discovery, design, development,
accessibility compliance, testing, documentation, training, and launch support.
Deliverables
Branding & Graphic Design Deliverables
• Logo concepts and final approved logo
• Letterhead, business card, banner, and related branded materials
• Vector master files (AI, EPS, SVG)
• Print-ready PDFs and digital exports (PNG, JPG)
• ADA/WCAG accessibility documentation for branding assets
Website Modernization Deliverables
• Custom-designed, ADA-compliant WordPress website
• Migrated content, documents, and media assets
• WCAG 2.1 AA accessibility validation and documentation
• Secure cloud hosting configuration
• Staff training sessions and written documentation
• Final website launch and transition support
All deliverables are further detailed in Exhibits A and B.
Revision Structure
• Branding materials include up to five (5) structured revision rounds per item.
• Website design and development includes iterative review cycles at defined
milestones, including design approval and pre-launch testing.
• Revisions outside the defined scope or exceeding included rounds require
written approval and may be billed separately.
Project Schedule & Milestones
The project will be invoiced and reviewed based on the following milestones:
1. Project Start / Kickoff
2. Branding & Homepage Approval
3. Final Launch & Delivery
Detailed phase timelines are outlined in Exhibits A and B and may be adjusted by
mutual written agreement.
Pricing & Payment Schedule
Branding & Graphic Design
Total Fixed Cost: $5,250*
*30% off the original $7,500 proposed for combined conditional cost savings.
Website Modernization & Development
Total Fixed Cost: $34,000
Hosting, Security & Ongoing Support (Optional, Post-Launch)
Annual Cost: $11,000, billed quarterly, subject to separate renewal. This time frame
will begin 60 days after launch.
Payment Milestones
Invoices shall be issued and payable within 30 days of receipt, split as follows:
• 33.33% ($13,083.33) at Project Start
• 33.33% ($13,083.33) upon Branding & Homepage Approval
• 33.34% ($13,083.34) upon Final Launch
ADA / WCAG Compliance Commitment
Contractor commits to designing and developing all deliverables in alignment
with WCAG 2.1 AA standards and applicable ADA requirements. Compliance
measures include:
• Color contrast and typography validation
• Semantic structure and keyboard navigation
• Accessibility testing and remediation
• Written accessibility documentation provided at project completion
While full compliance is implemented and validated at launch, ongoing
compliance may be affected by future content changes made by County staff
outside Contractor control.
Ownership & Intellectual Property
Upon final payment, all final deliverables and associated intellectual property
rights shall become the sole property of Jefferson County, without restriction.
Contractor retains the right to display non-confidential work samples for portfolio
purposes.
County Responsibilities
County agrees to:
• Provide timely feedback and approvals
• Designate a primary project contact
• Supply content, documents, and access as required
• Review and approve deliverables within agreed timelines
Delays in County feedback may impact project schedule.
Change Management
Any material changes to scope, deliverables, or timeline must be documented in
writing through a mutually approved change order or addendum.
Hosting & Support Expectations
Vandalia Digital will provide managed cloud hosting and ongoing support
services as described in the Proposal and this Agreement. Hosting services are
designed to provide a reliable, secure, and resilient environment suitable for a
public-facing government website.
The hosting environment includes a redundant server configuration designed to
automatically assume operation in the event of an outage affecting the primary
server, helping to minimize downtime and service disruption.
Support requests will be acknowledged within one (1) business day, and often
sooner. Requests will be addressed in a timely manner based on the nature and
scope of the issue, with clear communication provided regarding expected
timing and resolution.
Automated backups of the website will be performed on a regular basis, with
backups retained for a rolling period of thirty (30) days. A longer retention period
may be available upon request.
In the event of a critical system issue or security-related incident, Vandalia
Digital will notify the County as quickly as practicable and will communicate with
transparency regarding the nature of the issue, steps taken to mitigate impact,
and any recommended follow-up actions.
Termination
Either party may terminate this Agreement with thirty (30) days’ written notice.
In the event of termination, the County shall pay Vandalia Digital for all work
completed and approved through the effective date of termination.
Upon termination and receipt of all amounts due, Vandalia Digital shall provide
the County with all work completed to date and will reasonably cooperate in
transferring website files, assets, and administrative credentials necessary for the
County or its designee to assume control of the website.
Nothing in this Agreement shall restrict or prevent the County from transitioning
the website to another hosting provider or engaging another vendor following
termination. Vandalia Digital shall not knowingly implement technical measures
that would materially impede such a transition.
Any transition assistance requested beyond the delivery and transfer obligations
described above may be provided subject to mutually agreed-upon scope and
rates.
Deliverable Access and Credentials
All final deliverables produced under this Agreement shall be the property of the
County, as provided elsewhere in this Agreement.
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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