Vending and Micro Market Services
| Location: | Missouri |
|---|---|
| Posted: | May 27, 2026 |
| Due: | Jun 9, 2026 |
| Agency: | Francis Howell School District |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
Vending and Micro Market Services
Opens: May 27, 2026
Closes: June 9, 2026
Attachment Preview
NOTICE
Francis Howell R-III School District
Request for Proposal
District-Wide Vending and Micro Market Services
Issue Date: May 27, 2026
RETURN RESPONSE NO LATER THAN:
June 9, 2026 @ 10:00 a.m., CST
RETURN RESPONSE AND ADDENDA TO:
Francis Howell R-III School District
ATTN: Mr. Matthew Bollwerk, Purchasing Manager
801 Corporate Centre Drive
O’Fallon, MO 63368
Certification Form
Sections:
1) Introduction
2) Project Overview
3) Scope of Services
4) Timeline for Process
5) Pricing
6) Proposal Requirements
7) Evaluation Criteria
8) Selection Process
TABLE OF CONTENTS
Attachments
1) Company Identification
2) References and Experience
3) Federal Work Authorization Program
(E-Verify) Addendum
4) Federal work Authorization Program Affidavit
5) Felony Conviction Notification
General Terms and Conditions
Francis Howell R-III School District
Request for Proposal
District-Wide Vending and Micro Market Services
CERTIFICATION FORM
The Francis Howell R-III School District will accept separate sealed proposals for District-wide vending
and micro market services as described in the attached request. Qualified organizations (Respondents) are
required to submit one (1) physical copy and/or one (1) digital copy of a proposal as described herein.
PROPOSALS SHALL BE LABELED AND ADDRESSED AS FOLLOWS:
SEALED PROPOSAL: VENDING
Mr. Matthew Bollwerk, Purchasing Manager
Francis Howell R-III School District
801 Corporate Centre Drive
O’Fallon, MO 63368
The Respondent hereby declares understanding, agreement and certification of compliance to provide the
items and/or services, in accordance with all terms and conditions, requirements and specifications of the
original Request for Proposal (RFP), General Terms and Conditions, and as modified by any addenda
thereto. Respondent is required to complete, sign and return this form with the proposal.
Authorized Signature
Printed Name
Company Name
Mailing Address
City, State, Zip
Mobile Phone #:
SIGNATURE REQUIRED
Date
Title
E-Mail Address
Page 2
Section 1.0 - Introduction
The Francis Howell School District is the top-rated school district in St. Charles County and 13th in the
state, as ranked by Niche.com. Encompassing more than 150 square miles in the southeast corner of St.
Charles County, the District empowers students to be lifelong learners prepared for the future. Currently
the District serves over 17,000 students and employs over 2,200 people, over 23 campuses. The District
consists of 3 high schools, 5 middle schools, 10 elementary schools, 3 early childhood centers, and 2
alternative education centers.
The Francis Howell School District (FHSD) is seeking proposals from qualified vendors to provide
district-wide vending and micro market services for staff, students, and visitors throughout District
facilities. The District is seeking a vendor partner capable of providing modern, reliable, safe, and
customer-focused vending and/or micro market services that align with the needs and preferences
identified through a recent District stakeholder survey.
The selected vendor(s) will be expected to provide a variety of beverage, snack, fresh food, coffee, and
specialty options while maintaining reliable service, responsive maintenance, modern payment systems,
and high-quality customer support.
The District reserves the right to award all services to a single vendor or multiple vendors. The vendor
may submit a proposal for all services or only services that they can provide.
Section 2.0 – Project Overview
The purpose of this RFP is to establish a contract for vending and micro market services for the Francis
Howell School District beginning with the 2026-2027 school year with annual renewal options for up to
four (4) additional years.
The District currently utilizes a variety of vending machines throughout school buildings and
administrative facilities. Based on stakeholder feedback collected through a District-wide survey, the
District is interested in evaluating expanded service models including:
● Traditional beverage vending machines
● Traditional snack vending machines
● Fresh food vending solutions
● Micro market/self-service market concepts
● Healthier snack and beverage options
● Cashless and mobile payment solutions
Survey feedback indicated the following priorities:
● More reliable vending equipment
● Improved product variety
● Healthier food and beverage choices
● More frequent machine restocking
● Fresh food options
● Mobile and cashless payment systems
● Competitive pricing
The District seeks a vendor capable of responding to these identified needs while maintaining strong
customer service and operational reliability.
Page 3
Section 3.0 – Scope of Services
3.1 General Requirements
The Contractor shall provide all labor, materials, equipment, stocking, maintenance, repair, support, and
management necessary to provide vending and/or micro market services throughout the District.
Services may include, but are not limited to:
1. Beverage vending machines
2. Snack vending machines
3. Healthy vending options
4. Fresh food vending
5. Self-service micro markets
6. Refrigerated food storage units
7. Cashless payment systems
8. Inventory management systems
9. Service and repair support
The Contractor shall:
1. Supply, install, and maintain all vending equipment.
2. Ensure all machines remain fully operational and clean.
3. Restock machines regularly to minimize out-of-stock conditions.
4. Maintain competitive pricing.
5. Provide responsive service for maintenance and repair requests.
6. Provide product variety based upon District and customer preferences.
7. Maintain compliance with all applicable health, food safety, and sanitation requirements.
8. Coordinate installation locations with the District.
9. Ensure all equipment is ADA compliant.
10.Provide environmentally responsible disposal and recycling of waste products when
applicable.
3.2 Product Requirements
The District desires a broad variety of product offerings which may include:
1. Water
2. Soft drinks
3. Sparkling beverages
4. Sports drinks
5. Energy drinks (staff-only locations if approved)
6. Juice products
7. Coffee beverages
8. Tea products
9. Specialty beverages
10.Traditional snack products
11.Healthier snack alternatives
12.Protein snacks
13.Granola bars
14.Trail mixes
Page 4
15.Fresh fruit
16.Refrigerated snacks
17.Fresh Food Options
18.Sandwiches
19.Salads
20.Wraps
21.Yogurt products
22.Prepared meals
23.Breakfast items
The District reserves the right to review and approve product offerings.
3.3 Equipment Requirements
All equipment provided by the Contractor shall be :
1. Be modern, clean, and professionally maintained.
2. Accept multiple forms of payment.
3. Include cashless payment technology.
4. Support tap-to-pay functionality.
5. Support mobile wallet payments such as Apple Pay and Google Pay.
6. Include remote inventory monitoring capabilities.
7. Include refrigeration monitoring where applicable.
8. Be energy efficient where feasible.
Micro market concepts shall include:
1. Secure self-checkout technology
2. Refrigerated and ambient storage
3. Inventory tracking
4. Theft deterrence measures
5. Cashless payment systems
3.4 Service Expectations
The Contractor shall:
1. Maintain high equipment uptime.
2. Respond to service calls within one (1) business day.
3. Resolve critical machine failures within twenty-four (24) hours.
4. Refill products on a schedule sufficient to minimize out-of-stock conditions.
5. Provide dedicated account management support.
6. Coordinate regularly with District administration.
7. Provide customer service contact information on all machines.
The District may request removal or replacement of products, machines, or services that do not meet
expectations.
Page 5
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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