RFP for Frederick County Acceptable Materials Collection Service
April 20, 2026
Request for Proposals
for
SINGLE STREAM
RECYCLABLES COLLECTION
SERVICE
by
Northeast Maryland Waste Disposal
Authority
for
Frederick County, Maryland
Date of Issue: April 20, 2026
RFP for Frederick County Acceptable Materials Collection Service
April 20, 2026
Table of Contents
1. BACKGROUND AND PURPOSE ...........................................................................................1
2. GENERAL INFORMATION ...................................................................................................2
2.1 PROCUREMENT......................................................................................................................2
2.2 RFP AVAILABILITY ...............................................................................................................3
2.2 PRE-PROPOSAL CONFERENCE ...........................................................................................3
2.3 INFORMATION OR CLAIRIFCATION REQUESTS ............................................................3
2.4 SUBMITTAL REQUIREMENTS.............................................................................................4
2.5 CONFIDENTIAL INFORMATION .........................................................................................4
2.6 EQUAL EMPLOYMENT OPPORTUNITY ............................................................................4
2.7 IRREVOCABILITY OF PRICE PROPOSALS........................................................................5
2.8 ADDITION OF SUBCONTRACTOR FOR THE SERVICE...................................................5
3. SCOPE OF SERVICE ..............................................................................................................5
3.1 PROJECT DESCRIPTION........................................................................................................5
3.2 SERVICE CONTRACT TERM ................................................................................................6
3.3 ACCEPTANCE OF TERMS OF SERVICE CONTRACT ......................................................6
3.4 PRICE PROPOSALS ................................................................................................................6
4. MINIMUM QUALIFICATIONS ............................................................................................6
5. REQUIRED CONTENT OF PROPOSALS...........................................................................7
5.1 GENERAL INFORMATION ABOUT PROPOSER................................................................7
5.2 EXPERIENCE W/ SINGLE STREAM RECYCLABLES COLLECTION SERVICES .........8
5.3 PROPOSAL REQUIREMENTS ...............................................................................................9
5.4 FINANCIAL QUALIFICATIONS..........................................................................................10
5.5 PROPOSAL BOND.................................................................................................................11
5.6 PERFORMANCE BOND OR LETTER OF CREDIT............................................................11
5.7 OTHER PROPOSAL REQUIREMENTS ..............................................................................11
6. EVALUATION PROCESS AND CRITERIA .....................................................................12
6.1 EVALUATION PROCESS .....................................................................................................12
6.2 EVALUATION CRITERIA ....................................................................................................12
6.3 PROCUREMENT METHOD..................................................................................................13
6.4 DISCRETION IN DETERMINING DEVIATIONS AND COMPLIANCE .........................13
7. ADA COMPLIANCE .............................................................................................................13
RFP for Frederick County Acceptable Materials Collection Service
April 20, 2026
7.1 ALTERNATIVE FORMS ......................................................................................................13
APPENDIX A: SERVICE CONTRACT ...................................................................................14
APPENDIX B: ADDENDA RECEIPT FORM .........................................................................15
APPENDIX C: PRICE PROPOSALS .......................................................................................16
APPENDIX D: RESIDENTIAL RECYCLING COLLECTION REGIONS ........................17
APPENDIX E: RESIDENTIAL RECYCLING COLLECTION ROUTE INFORMATION
........................................................................................................................................................18
APPENDIX F: COUNTY OFFICE RECYCLING PROGRAM COLLECTION
INFORMATION ..........................................................................................................................19
APPENDIX G: FORM E-1 PROPOSER’S CONTACT INFORMATION FORM ..............21
APPENDIX H: FORM E-2 WAIVER OF DAMAGES ...........................................................22
APPENDIX I: PROPOSAL ITEM CHECKLIST....................................................................23
RFP for Frederick County Acceptable Materials Collection Service
April 20, 2026
SINGLE STREAM RECYCLABLES COLLECTION SERVICE
REQUEST FOR PROPOSALS (“RFP”)
1. BACKGROUND AND PURPOSE
Frederick County, Maryland is a body corporate and politic, and a political subdivision of the State
of Maryland. As such, Frederick County (“County”) encompasses 660+/- square miles of territory
with a County Road network of 2,700+/- miles of County roadways, with 90,000 +/- individual
Residential Units (Services) that will qualify for Single Stream Recyclables Collection Services and
County Office Recycling Program (CORP) Materials Collection Service under this Service
Contract.
The Northeast Maryland Waste Disposal Authority (“Authority”) on behalf of the County is
requesting Proposals from vendors (“Proposers”) for Residential Single Stream Recyclable
Materials Collection Service, every other week to each Residential Service Unit in the service areas
unless otherwise instructed by the County. The Proposer must submit Price Proposals for ALL
Single Stream Recyclables Collection Services, as detailed below.
Please note, the Appendix C Price Proposal Form acts as the base cost for the County’s calculation,
for per unit Single Stream Recyclables Collection Service for qualifying Residential Units that fall
under the Acceptable Material definition. The County desires to be able to update the Acceptable
Materials list through the term of the contract (including any renewal periods).
Proposals are for the Service Area Single Stream Recyclables Collection. The Contractor (defined
below) shall drive a daily route (ride past/collect from +/- 9,000-13,000 residences per day) when
performing Residential Single Stream Recyclable Materials Collection Service, every other week to
each Residential Service Unit in the in the service areas unless otherwise instructed by the County.
Please see Appendix D for a map of Residential Recycling Collection Regions and Appendix E for
Residential Recycling Collection Route Information. The Contractor shall collect all acceptable
Recyclable Materials that are placed in or around at least one (1) County Recycling Container. The
County reserves the right to amend the list of acceptable Recyclable Materials at any time. The
County will provide the Contractor a route, i.e. a Service Area Single Stream Recyclables Collection
Service Calendar (geographic map/zone and list of qualifying residences) to be serviced under the
Service Contract. The Contractor must perform its daily Service Area Single Stream Recyclables
Collection. The geographic map/zone of qualifying residences will be driven by and collected by
the Contractor, regardless of how much Acceptable Material is set out on a given day, per the
applicable Service Area per day. The County intends for the Contractor to provide Single Stream
Recyclables Collection Service every other week per residence. There is no guarantee of usage by
the County or Authority for this Service.
Pricing for CORP Materials Collection Service within the geographic borders of the County are
also being sought. This will be a material collection to all current and future County offices in the
County where Recyclable Materials are commingled together in a Recycling Container and
removed from the County office by Contractor, delivered to and unloaded at the Designated
Recycling Facility as requested by the Frederick County, Division of Solid Waste and Recycling
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RFP for Frederick County Acceptable Materials Collection Service
April 20, 2026
(“Division”) to be performed within seven (7) Business Days of the request (see Section 4.2.4 of
the Service Contract). There is no guarantee of usage by the County or Authority for this Service.
See Appendix F for current CORP Collection Information.
The Proposer is allowed to use the County’s Acceptance Facility (at no cost) to perform these
Services during their hours of operation, as listed below:
Frederick County Transfer Station, 9031 Reichs Ford Road, Frederick, MD 21701. Open from 7:00
a.m. – 4:30 p.m. Monday through Saturday.
Upon the award of the Service Contract to the successful Proposer (the “Contractor”), it is
anticipated that the residential curbside Single Stream Recyclables Collection Services will begin
on or about March 1, 2027, via the method as selected by the County and Authority. The Service
Contract shall have an initial term ending June 30, 2032. The Authority, at its sole discretion, may
extend this Service Contract for up to three (3) optional one (1) year terms, through June 30, 2035,
on the same terms and conditions as set forth in the Service Contract. See Section 3.2 of the RFP
and Section 1.1 of the Service Contract.
The Authority is soliciting Proposals for the Single Stream Recyclables Collection Service in
accordance with the attached draft Service Contract (Appendix A).
All capitalized terms not otherwise defined in this RFP have the meanings set forth in Section 2 of
the Service Contract, attached as Appendix A to this Request for Proposals.
Summary of Dates
Issuance of RFP
Pre-Proposal Meeting (virtual)
Offeror Written Questions due
Responses to Offeror Written Questions
(tentative)
Offeror Proposals due
Proposal Evaluation/Negotiation/Award
Service Start Date
Monday, April 20, 2026
Friday, May 1, 2026 at 11:00 AM
Friday, May 15, 2026 at 4:00 PM
Friday, May 29, 2026
Thursday, June 18, 2026 at 4:00 PM
August 2026
March 1, 2027
2. GENERAL INFORMATION
Currently, the County provides Service Area Single Stream Recyclables Collection for its
Participating Residents through a third-party contractor and has the option to utilize CORP
Collection Services under the same service contract.
The Authority will evaluate the Proposer's technical and financial qualifications and the Technical
and Price Proposals (Appendix C) based on the written materials received and other evaluations that
may be conducted by the Evaluation Committee, as further described in Section 6 of the RFP.
2.1 PROCUREMENT
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
