REQUEST FOR PROPOSALS
City of Mineral Wells
RFP Data
Proposal Number: # 2026-008
Title: Employee Benefits - Request for Proposal
Issue Date: Friday, August 14, 2026
Proposal Due
Date: Friday, September 18, 2026
Time: 2:00 p.m. CST
Email to be delivered to:
HUB International
Attn: Gladys Reichert
Email: Gladys.reichert@hubinternational.com
The City is not requesting the services of a Consultant/Agent/Broker. Proposal
documents can be obtained from the City of Mineral Wells’s consultant/agent of
record, HUB International Texas, Attn: gladys.reichert@hubinternational.com
GENERAL INFORMATION
Effective Date of Coverage
Business Location
SIC Code
Average Total Number of Employees
(ATNE: Over the last 12 Months)
Benefits Administration
Platform/Navigator system
Acceptable Signature
Retirement System
Social Security Participation
Producer Name and Location
Broker / Consultant
Commissions
Background
1/1/2027
115 SW 1st Street, Mineral Wells, TX 76067
9111
178
Employee Navigator
Manual &/or Electronic Signature
Texas Municipal Retirement System
(TMRS)
The city participates in Social Security. No exempts.
Brent Weegar
HUB NCX Dallas Office
Brett Bowers, HUB International
0%- Net of Commissions for all coverages except VLife
10% commission for Voluntary Life
The city is seeking proposals for all lines of coverage.
This is not a market-check, the city is facing budget
shortfalls and will partner with the carrier that is able to
offer the best benefits for the lowest cost.
Fully Insured
Yes
Total # of Employees on Payroll
178
add Cobra Employees
3
add Retiree(s)
0
less Part-time Employees
0
less Employees in Waiting period
0
less Waiving Coverage
5
= Total number of employees electing coverage
176
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INSTRUCTIONS TO PROPOSERS
All proposers must familiarize themselves with the following ‘Instructions to Proposers’:
1. PROPOSAL DELIVERY, TIME, DATE AND OPENING
The City of Mineral Wells and HUB will receive electronic mail (email).
The City’s current vendors are as follows:
Medical
Voluntary Dental
Voluntary Vision
Basic Life & ADD
Voluntary Life & ADD
Short-Term Disability
Long-Term Disability
BCBS
BCBS
EyeMed
BCBS/Dearborn/Symetra
BCBS/Dearborn/Symetra
BCBS/Dearborn/Symetra
BCBS/Dearborn/Symetra
Proposals will be accepted until Friday, 2:00 P.M., CST, on September 18, 2026.
The City of Mineral Wells reserves the right to reject any and all qualifications, to waive
irregularities, and to accept the qualifications deemed the most advantageous to the
group.
a) Proposers must also include their company name and address on the email subject line.
Proposals must be emailed to:
Delivery Addresses
Email to be delivered to:
gladys.reichert@hubinternational.com
b) Proposals will be accepted by electronic mail only. No proposals will be accepted by oral
communication, telephone, telegraphic transmission, or tele facsimile transmission.
Proposals may be withdrawn prior to the above scheduled time set for closing of the
proposals. Any proposal received after the date and hour specified will be rejected and
returned unopened to the proposer.
c) The City of Mineral Wells reserves the right to postpone the date and time for opening
proposals through an Addendum.
2. PROPOSAL ORGANIZATION
a) Proposer’s submission package shall consist of the following using the Tab references
as shown. If needed, proposers may also add additional tabs following Tab J. Failure to
submit forms in their entirety may disqualify the proposal.
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i. TAB A – Cover Letter that indicates which coverages are included in the proposal.
ii. TAB B – Table of Contents
iii. TAB C – Signature Page
iv. TAB D – Proposer’s Certification and Addenda Acknowledgement
v. TAB E – Deviations
vi. TAB F – Submission Forms and Rate Sheets
vii. TAB G – Vendor References – Current and Former
viii. TAB H – Conflict of Interest Questionnaire
ix. TAB I – State of Texas HB89 Verification
X. TAB J – Exhibits
3. CLARIFICATION OF REQUIREMENTS AND REQUESTS FOR INFORMATION
a) It is the intent and purpose of the City of Mineral Wells that this RFP permits
competitive proposals. It shall be the proposer’s responsibility to advise if any language,
requirements, etc., or any combinations thereof, inadvertently restricts or limits the
requirements stated in this RFP to a single source. Such notification must be submitted
in writing and must be received by Gladys Reichert at
gladys.reichert@hubinternational.com no later 7 than business days prior to the
proposal due date. A review of such notifications will be made.
Vendors requesting additional information: Requests for clarification or additional
information should be made no later than 5:00 p.m. CST on Friday, August 21, 2026, and
should be directed to Gladys Reichert via email at
gladys.reichert@hubinternational.com. All requests must be made in writing.
4. ADDENDA & MODIFICATIONS
a) All addenda and interpretations of this solicitation shall be in writing. The City of
Mineral Wells shall not be legally bound by an addenda or interpretation that is not in
writing. Only information supplied in writing or in this RFP should be used in preparing
proposal responses. All contacts that a proposer may have had before or after receipt of
this RFP with any individuals, employees, or representatives of the City or HUB and any
information that may have been read in any news media or seen or heard in any
communication facility regarding this proposal should be disregarded in preparing
responses.
b) Requests for clarification or additional information should be made no later than
5:00 p.m. CST on Friday, August 21, 2026, and should be directed to Gladys Reichert via
email at gladys.reichert@hubinternational.com. All requests must be made in writing.
The Addendum will be released on Friday, September 11, 2026.
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c) The City does not assume responsibility for the receipt of any addendum sent to
proposers.
d) The Proposer Certification and Addenda Acknowledgement form must be signed
and returned with your proposal.
5. EXAMINATION OF DOCUMENTS AND REQUIREMENTS
a) Each proposer shall carefully examine all RFP documents and thoroughly familiarize
itself with all requirements prior to submitting a proposal to ensure that the services
being offered meet the intent of these specifications.
b) Before submitting a proposal, each proposer shall be responsible for making all
investigations and examinations that are necessary to ascertain conditions and
requirements affecting the requirements of this RFP. Failure to make such investigations
and examinations shall not relieve the Proposer from obligation to comply, in every
detail, with all provisions and requirements of the RFP.
6. PROPOSAL COPIES
a) All proposals, responses, inquiries, or correspondence relating to or in reference to this
RFP, and all reports, charts, and other documentation submitted by proposers shall
become the property of the City of Mineral Wells when received at the City or the office
of HUB.
7. PROPOSAL PREPARATION COSTS
a) Issuance of this RFP does not commit the City of Mineral Wells, in any way, to pay any
costs incurred in the preparation and submission of a proposal.
b) The issuance of this RFP does not obligate the City of Mineral Wells to enter into
contract for any services or equipment.
c) All costs related to the preparation and submission of a proposal shall be paid by the
proposer.
8. TRADE SECRETS, CONFIDENTIAL INFORMATION AND THE TEXAS PUBLIC INFORMATION
ACT
a) If you consider any portion of your proposal to be privileged or confidential by statute or
judicial decision, including trade secrets and commercial or financial information, clearly
identify those portions.
b) Proposals will be opened in a manner that avoids disclosure of the contents to
competing offerors and keeps the proposals secret during negotiations. All proposals
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
