RFP - Pest Control Services

Location:	North Carolina
Posted:	Jan 22, 2026
Due:	Feb 18, 2026
Agency:	Brunswick County
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Publication URL:	To access bid details, please log in.

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BRUNSWICK COUNTY

REQUEST FOR

PROPOSALS

Pest Control Services

ISSUE DATE: January 22, 2026

DUE DATE: February 18, 2026

1. PROJECT OVERVIEW

Brunswick County is soliciting proposals for performing pest control services at various

County facilities, as more particularly set forth herein. The anticipated frequency of such

services is also set forth herein.

The type of service requested for each location includes, without limitation, the outside

perimeter, all interior hallways, breakrooms, kitchen areas, and any requests from offices

in buildings that report problems.

2. SCOPE OF WORK

Brunswick County has established the following objectives for this project. Any changes

to the specifications or Scope of Work will be made in the form of an Addendum to this

Request for Proposals and will be supplied to all known prospective contractors and posted

on the Brunswick County website. Notwithstanding the foregoing, contractors will be

responsible for ensuring that they have all addenda. Brunswick County may negotiate and

refine the final Scope of Work with the selected contractor. Brunswick County reserves

the right to negotiate additional services with the selected contractor at any time after the

initial contract award.

Treatment methods for these pest control services include shall include, without limitation,

providing liquid pesticides, baits, granular baits, granular pesticides, gel baits, bait stations,

glue boards, and any other integrated pest management techniques deemed applicable by

the service technicians at the time of service.

Insects to be treated for include, without limitation, roaches, spiders, crickets, and ants

(excludes flying insects, fleas, bed bugs, wood destroying insects, mice). Services for these

exclusions will be an additional charge and will not be included in the as-needed, monthly,

weekly, or quarterly services.

All services shall be performed in accordance with all local, state, and federal laws, rules,

and regulations. Contractor must provide a live representative for the County’s direct

access. As-needed services must be completed within seventy-two (72) hours of request.

The selected contractor must maintain a list of all pesticides and the Material Safety Data

Sheets (“MSDS”) for all pesticides that will be used in performing the services. The

selected contractor shall provide such documentation to Brunswick County upon request.

The selected contractor must possess the appropriate licensure for the handling and

application of the aforementioned pesticides and related materials. Proof of licensure shall

be provided to Brunswick County with the submitted proposal.

3. PROPOSAL DEADLINE AND SUBMISSION REQUIREMENTS

3.1 All proposals must be received by Brunswick County no later than February 18,

2026, at 11:00 am ET.

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3.2 All proposals must include the following:

 The proposal title and due date and time.

 A cover letter/letter of intent on contractor’s letterhead, signed by an authorized

representative of contractor, expressly agreeing to Brunswick County’s terms

and conditions contained in this Request for Proposals and its attachments.

 The contractor’s name or company name, address, and telephone number.

 The name, address, and telephone number of company representatives with the

authority to answer questions or provide clarification regarding the proposal’s

contents.

 A list of key personnel to be assigned to perform the services and each person’s

qualifications. Personnel should possess relevant and diverse knowledge and

expertise in their respective fields.

 Proof of licensure for handling and applying pesticides and related materials, as

applicable.

 A detailed Form of Proposal in substantially the form attached hereto and

incorporated herein by reference.

 A full description of services and processes that will be implemented and

ongoing to complete the project in the most efficient, timely and comprehensive

manner. The description should include a detailed implementation plan and

project schedule outlining the primary tasks, estimated hours, responsibility,

major deliverables, and timing, including an estimated start date. .

 Any assistance requirements from Brunswick County.

 A detailed company description and history, including the areas of expertise

related to the project.

 A reference list of at least three (3) current projects or projects completed within

the past twenty-four (24) months for projects of similar size and scope,

including the name and telephone number of a contact person for each reference

listed.

 Certificate of Insurance as evidence that contractor meets the County’s

Minimum Insurance Requirements attached hereto.

Contractors shall provide documentation sufficient to clearly demonstrate that their firm

meets or exceeds the requirements set forth in this Request for Proposals. Failure to

provide such documentation may result in the proposal being deemed non-responsive.

In addition to the foregoing, Brunswick County reserves the right to request financial

information for any contractor, in order to support the viability of the contractor.

Those interested should submit one (1) hard copy and/or one (1) electronic copy of the

proposal. Proposals may be mailed, hand delivered, or emailed to the following:

Mail:

Brunswick County Operation Services

Attn: Donna Donahue

P.O. Box 249

Bolivia, NC 28422

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Hand Delivery:

Brunswick County Operation Services

Attn: Donna Donahue

179 March 9, 1764 Drive

Bolivia, NC 28422

Email:

donna.donahue@brunswickcountync.gov

Proposals must be received no later than February 18, 2026, at 11:00 am ET.

Brunswick County will not be responsible for the failure of any mail or delivery

service to deliver a proposal prior to the stated date and time. Regardless of the

manner of submission, any proposal received after the stated date and time will not

be considered. Incomplete proposals or proposals inconsistent with the required

format may be disqualified from consideration.

4. EXPENSES

Brunswick County will not be responsible for any costs or expenses incurred by the

contractor in submitting a proposal or for any other activities associated with this

procurement. Further, Brunswick County reserves the right to cancel the work described

herein prior to issuance and acceptance of any contractual agreement even if the Board of

Commissioners has formally accepted the recommendation.

5. RIGHT TO SUBMITTED PROPOSALS AND SUPPORTING DOCUMENTS

All written correspondence, proposals and supporting documents received by Brunswick

County in connection with this Request for Proposals will become the property of

Brunswick County. Brunswick County reserves the right to use any ideas in a proposal or

supporting documents regardless of whether the proposal is selected.

6. QUESTIONS/ADDENDA

Questions or requests for further information regarding this Request for Proposals shall be

submitted in writing to the attention of Donna Donahue, P.O. Box 249, Bolivia, NC 28422

or by email at donna.donahue@brunswickcountync.gov no later than February 4, 2026 at

1:00 pm ET. A copy of all questions, further clarifications and answers will be made in

the form of an Addendum to this Request for Proposals and will be provided to all known

contractors and posted on the County’s website. Notwithstanding the foregoing,

contractors will be responsible for ensuring that they have all addenda.

Contractors are expressly prohibited from contacting any Brunswick County official

or employee regarding this Request for Proposals, except in the manner noted in this

section. A violation of this provision is grounds for the immediate disqualification of

the contractor.

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7. FORM OF AGREEMENT

In addition to the terms and conditions contained in this Request for Proposals, by

submitting a proposal, contractor, if selected, agrees to enter into and be bound by the

provisions of a Services Agreement in substantially the form attached hereto and

incorporated herein by reference. To the extent that any of the terms of this Request for

Proposals and the terms of the Services Agreement conflict, the terms of the Services

Agreement shall prevail. No work shall commence until an agreement has been fully

executed by the parties. Unless otherwise approved by Brunswick County, the contractor

must begin performing services within thirty (30) days after an agreement is signed.

8. INSURANCE

Contractor, and any of its approved subcontractors, must procure and maintain in full force

and effect during the term of any agreement with Brunswick County, or the renewal of any

agreement with Brunswick County, the insurance coverage set forth in the Minimum

Insurance Requirements attached hereto and incorporated herein by reference.

In the event contractor, or any of its approved subcontractors, fails to maintain insurance

as outlined herein, Brunswick County may, at its option, obtain the required insurance at

the expense of the contractor.

9. PROPOSAL CONDITIONS

9.1 Submission of a proposal indicates explicit acceptance by the contractor of the

terms and conditions contained in this Request for Proposals and any attachments

hereto. Brunswick County reserves the right to reject, without prejudice or

explanation, any, or all proposals. Brunswick County reserves the right to waive

informalities or to amend the specifications of this Request for Proposals and

request new proposals at any time prior to the award of a contract. All decisions of

Brunswick County shall be final and binding.

9.2 The contractor shall supply the following:

 A single point of contact through proposal acceptance. Brunswick County will

communicate solely through this contact regarding all issues relating to the

proposal through acceptance.

 A single Project Manager, after acceptance, dedicated and available for the

entire duration of the project. The Project Manager may only be replaced upon

approval by, or at the request of Brunswick County. At a minimum, the

contractor’s Project Manager shall be responsible for oversight and

management of the Scope of Work as outlined above.

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Title:	RFP - Pest Control Services - 2026
Category:	Operation Services
Status:	Open

RFP - Pest Control Services - 2026

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