RFP QWC and QCH Landscaping Services

Location:	Washington
Posted:	May 27, 2026
Due:	Jun 12, 2026
Agency:	Quinault Indian Nation
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Publication URL:	To access bid details, please log in.

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Quinault Wellness Center and Quinault Community Health

421 W. State Street Aberdeen, WA 98520 Tel: (564) 544-1950

Request for Proposal

# 2026-0003

QWC and QCH Landscaping Services

May 27, 2026

Request for Proposals

Quinault Wellness Center (QWC) and Quinault Community Health (QCH) are seeking qualified

contractors to submit a Request for Proposal (RFP) for landscaping services of our facilities at all

locations.

Introduction

QWC/QCH invites qualified and experienced landscaping contractors to submit proposals to provide

comprehensive landscaping services for its facilities and surrounding grounds. The selected

contractor shall provide all labor, supervision, equipment, tools, materials, transportation, and

consumables necessary to maintain the landscaping areas in a safe, clean, professional, and

aesthetically pleasing condition.

The objective of this RFP is to engage a contractor capable of delivering high-quality landscaping

maintenance services while adhering to environmental, safety, and operational standards.

QWC/ QCH operates facilities that require continuous landscaping maintenance to ensure an

attractive environment for employees, visitors, and patients. The landscaped areas include lawns,

trees, shrubs, flower beds, irrigation systems, pathways, and other outdoor areas, maintained in the

highest professional standards.

Scope of Work

The selected contractor will be responsible for providing all labor, materials, and equipment for these

projects.

• Grass cutting and edging.

• Trimming and pruning of shrubs, hedges, and trees.

• Removal of weeds from all landscaped areas.

• Fertilization and soil conditioning.

• Seasonal planting and replacement of plants.

• Mulching of planting beds.

• Cleaning and maintenance of pathways and hardscape areas.

• Removal and disposal of landscaped debris and waste

• Provision of warranty and maintenance recommendations.

• Contactor shall ensure full compliance with all applicable healthcare ventilation and

infection control standards, including ASHRAE Standard 170, and any additional

requirements specific to outpatient healthcare facilities.

RFP Quinault Wellness Center and Quinault Community Health Landscaping – May 2026

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Quinault Wellness Center and Quinault Community Health

421 W. State Street Aberdeen, WA 98520 Tel: (564) 544-1950

1. Lawn and Turf Maintenance

• Routine mowing of all turf areas during the growing season

• Trimming and edging around sidewalks, curbs, buildings, fences, signs, and landscaped beds

• Removal of grass clippings from paved surfaces

• Spot reseeding and minor turf repair as needed

• Fertilization and weed control program recommendations

2. Landscape Bed Maintenance

• Weed removal and prevention in landscaped areas

• Pruning and trimming of shrubs, hedges, and ornamental plants

• Removal of dead plants, branches, and debris

• Mulch or bark maintenance and replenishment as requested

• Seasonal flower planting options, if requested

3. Tree Maintenance

• Routine inspection of trees for hazards or disease

• Minor trimming of low-hanging branches

• Removal of fallen limbs and storm debris

• Identification and notification of any trees requiring arborist evaluation

Note: Major tree removal or arborist services may be quoted separately.

4. Irrigation System Monitoring

• Routine inspection of irrigation systems for leaks, damaged heads, or improper coverage

• Minor sprinkler adjustments

• Seasonal startup and winterization recommendations

• Notification to Owner of significant irrigation repairs needed

5. Parking Lot and Hardscape Maintenance

• Blowing and removal of leaves and debris from sidewalks, entrances, parking lots, and drive

lanes

• Weed control in cracks and curb lines

• Maintenance of clean and safe pedestrian access routes

• Removal of debris around dumpsters and exterior utility areas

6. Seasonal Services

• Leaf removal during the fall season

• Seasonal cleanup of planting beds and landscaped areas

• Storm cleanup services as needed

• Snow and ice response capabilities (if applicable and requested separately)

RFP Quinault Wellness Center and Quinault Community Health Landscaping – May 2026

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Quinault Wellness Center and Quinault Community Health

421 W. State Street Aberdeen, WA 98520 Tel: (564) 544-1950

7. Exterior Appearance Standards

The Contractor shall maintain grounds in a clean, professional, and healthcare-appropriate condition

at all times. Special attention shall be given to:

• Main entrances

• Patient drop-off areas

• ADA pathways and ramps

• Signage visibility

• Outdoor seating and gathering areas

Contractor Responsibilities

The Contractor shall:

• Provide a designated point of contact/project manager

• Maintain all required business licenses and insurance

• Comply with all OSHA, state, tribal, and local safety regulations

• Coordinate scheduling to minimize disruption to patient care operations

• Promptly report hazardous conditions, vandalism, irrigation failures, or safety concerns

• Ensure staff conduct is professional and appropriate for healthcare environments

Optional / Additional Services (Provide Separate Pricing)

Contractors are encouraged to provide optional pricing for:

• Landscape redesign or enhancement projects

• Seasonal flower rotations

• Bark/mulch installation

• Pressure washing

• Parking lot moss treatment

• Irrigation repairs

• Snow and ice removal

• Emergency storm response

• Tree removal services

Frequency Expectations

Contractors should propose recommended service frequencies for:

• Mowing and edging

• Bed maintenance

• Leaf removal

• Irrigation inspections

• Seasonal cleanups

Proposed schedules should account for Western Washington's climate and seasonal growth

conditions.

RFP Quinault Wellness Center and Quinault Community Health Landscaping – May 2026

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Quinault Wellness Center and Quinault Community Health

421 W. State Street Aberdeen, WA 98520 Tel: (564) 544-1950

A pre-bid site walk with the Facilities Director is required to improve bid accuracy and reduce change

orders.

The contractor shall ensure all work is completed in a manner that minimizes disruption to clinic

operations and patient services.

Cost Estimates

Proposals must include a detailed cost estimate, including:

• Labor costs

• Materials and equipment

• Any additional or optional costs

Project Timeline

Contractors should demonstrate the ability to meet timelines while accommodating a healthcare

setting with active patient services.

• Estimated Project Start Date: June 18, 2026

• Estimated Project Completion Date: End of contracts or renewal

• Key Project Milestones, if any: None

Proposal Submittal

Firms are solely responsible for all costs incurred in the preparation and submittal of the RFP.

Submittal becomes the property of QWC/ QCH and will not be returned. The proposal will be

evaluated based on the firm’s experience of the assigned project manager and team.

Respondents shall submit an electronic proposal that is limited to 10 pages. Responses must be

received by June 12, 2026.

Send your submittals to:

Jim Scott

Facilities Director

Quinault Wellness Center/Quinault Community Health

jim.scott@quinaultwc.org.

Proposals shall demonstrate that the firm has the professional capability and availability to complete

all the tasks in a satisfactory manner. Contractors must be properly licensed and meet Washington

State Department of Labor & Industries requirements. Responses shall include:

1. The company’s legal name, address, telephone number and key contact email address;

RFP Quinault Wellness Center and Quinault Community Health Landscaping – May 2026

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Quinault Wellness Center and Quinault Community Health

421 W. State Street Aberdeen, WA 98520 Tel: (564) 544-1950

2. The project manager assigned this project and a brief description of their qualiﬁcations and

list of projects and date of completion for projects similar in scope and experience working

with tribes;

3. The proposed work plan and schedule for activities to be performed;

4. Bid proposal based on the proposed scope of work, work plan and schedule;

5. Equipment speciﬁcations including manufacturer, make, and model numbers;

6. Warranty details including parts and labor;

7. Necessary or planned subcontractors, if any;

8. The ﬁrm’s Billing contact name, email, and phone number. Also include the preferred

invoicing schedule and terms;

9. Proof of current license, bond, and insurance, including general liability insurance, workers’

compensation, and professional liability insurance, if applicable. Include coverage limits and

certiﬁcates of insurance.

10. A minimum of three references that are knowledgeable regarding the ﬁrm’s performance on

projects. The references shall be for projects on which the Project Manager has performed.

Evaluation Criteria and the Selection Process

The basis of the award will be to the respondent receiving the most points based on the following

criteria:

• Completeness of the submittal (15 points)

• Quality of services (20 points)

• Cost / Price Proposal (20 points)

• Reputation and experience (15 points)

• Ability to meet all deadlines for delivery of the items (15 points)

• Understanding of healthcare facility requirements (15 points)

Total Possible Score: 100 Points

Proposals scoring below 70 points may be considered non-responsive and may not be eligible for

award.

Preference will be given to qualified Indian-owned firms per the QIN’s Indian Preference Policy.

Respondents must not have been suspended or debarred by the federal government.

RFP Quinault Wellness Center and Quinault Community Health Landscaping – May 2026

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Title:	RFP QWC and QCH Landscaping Services
Category:	Tribal Employment Rights Ordinance (TERO)
Status:	Open