Academy Wastewater Feasibility Study

I.
LEGAL NOTICE TOWN OF MADISON
REQUEST FOR PROPOSALS
WASTEWATER FEASIBILITY STUDY
FOR THE FORMER ACADEMY SCHOOL PROPERTY
AT 4 SCHOOL STREET, MADISON, CT
The Town of Madison (Town) is hereby requesting Proposals for services of
professional engineering consultants/firms to perform a wastewater feasibility study for
the former Academy School Property at 4 School Street, Madison, CT. Respondents
are required to submit five (5) copies and one flash drive of a sealed Proposals by no
later than 11:00 a.m. local time on Friday, October 16, 2026 at the Office of the First
Selectman located at the Town Hall, 8 Campus Drive, Madison, Connecticut 06443.
Sealed Proposals must be clearly marked "WASTEWATER FEASIBILITY STUDY
FOR FORMER ACADEMY SCHOOL PROPERTY". Proposals received after that
date and time will be rejected.
RFP specifications may be obtained at the Office of the First Selectman or may be
accessed from the Town's website at https://www.madisonct.org/ and the Connecticut
Department of Administrative Services procurement website. Questions regarding this
RFQ/RFP must be directed, in writing only, to Trent Joseph, Health Director, Town
Offices Building, 8 Campus Drive, Madison, Connecticut 06443, Email:
josepht@madisonct.org.
The Town of Madison reserves the right to reject any or all Proposals, or waive defects
in same, if it deems such to be in the best interest of the Town of Madison. Any contract
resulting from this RFP is contingent on authorization of funds by the Town of Madison.
If funds are restricted, withdrawn, or deemed insufficient, the Town reserves the right
to terminate this process. The Town of Madison is an affirmative action, equal
opportunity employer.
Dated at Madison, Connecticut
This 29th day of September, 2026
Peggy Lyons, First Selectman

II. INTRODUCTION
The Town of Madison is seeking the services of experienced and qualified professional engineering firms
or individuals to conduct a Wastewater Feasibility Study of the former Academy School property, known
as 4 School Street (Parcel 38-138) and the adjacent Town-owned parcels, 10 School Street (Parcel 38-
137), and 8 Meetinghouse Lane (Parcel 38-136). Existing and potential wastewater flows from the three
Town-owned parcels, 4 School Street (Parcel 38-138) 10 School Street (Parcel 38-137), and 8
Meetinghouse Lane (Parcel 38-136) shall be considered in the capacity determinations. This Study will
help the Town determine which future uses the properties can support; which state agency holds
permitting jurisdiction; and what wastewater infrastructure and operating costs are associated with the
system(s). Based on the study results, the Town recognizes that all considered uses may not be feasible
and that the wastewater systems associated with some may be cost-prohibitive.
The selected firm or individual will complete the subsurface investigation and seasonal groundwater
monitoring needed to establish capacity, then deliver a report giving the Town clear direction on
allowable wastewater capacity and the range of uses it can support. It is anticipated that this project will
begin in early November 2026.
The Town has compiled reference documents, mapping, and other materials relevant to this project.
Please refer to Appendix A.
PROJECT AREA
The study area consists of the Town-owned Academy School parcel and the contiguous town owned
parcels containing historic buildings known as Lee Academy, Memorial Town Hall, the Powder House
(Chamber of Commerce Building), and the Chapel (Madison Youth & Family Services Building).
BACKGROUND
The Academy School property includes a former elementary school built in 1921 that is rich in history
and is located on a campus-like setting near Madison's Town Green, adjacent to other historic municipal
buildings and community ball fields, and a leisurely walk to the vibrant downtown and beautiful beaches.
The school was vacated by the Board of Education in 2004 and turned over to the Town in 2011 when it
was determined it was no longer considered a viable facility for the public-school system.
Since 2011, the Town undertook multiple public outreach efforts to determine potential adaptive reuse of
the Site which eventually led to a community driven proposal to convert the building into a community
center. In early 2022, the Town approved through referendum $15.9 million in bonding to fund the
community center project. The project was designed to include flexible, multiuse, and dedicated
community spaces as well as offices for selected municipal departments with space needs. The flexible
community space was intended to accommodate programming activities related to arts, education,
recreation and culture for all age demographics and based on needs identified during an extensive public
survey. However, due to subsequent construction cost escalations and sitespecific conditions,
construction bids solicited by the Town in late 2024 indicated a significantly higher project cost of $24
million. A new referendum was held in May 2025 to approve an increased project budget, but this failed
to gain support by the voters. In late 2025, the Town initiated an EOI process to determine alternate uses
for the site that meet Town strategic and financial objectives. Four responses were received and varied in
uses including residential, retail, office, hotel, restaurant, bar, spa, banquet center, and indoor sports
courts.

Alternate uses considered for the surrounding municipal buildings include a 200-seat theatre, offices, and
meeting space.
III. SCOPE OF SERVICES
1. Review available information provided by the Town for the study area and the vicinity.
2. Review other applicable published information and additional information requested that the
Town may be able to provide.
3. Conduct a field inspection of the study area and the vicinity.
4. Based on the considered potential uses of the land parcels that make up the study area and their
applicable design wastewater discharges, develop and conduct a subsurface investigation program
that includes test pits, borings, percolation tests, and the installation of groundwater monitoring
wells appropriate for a.) a conceptual option or alternates that would include an on-site system(s)
regulated by the Connecticut Department of Public Health, and b.) a conceptual option or
alternates that would include an on-site system(s) regulated by the Connecticut Department of
Energy and Environmental Protection.
5. Monitor groundwater elevations during the appropriate wet season to determine the seasonal high
groundwater elevations on the site and the direction(s) of groundwater flow.
6. Prepare an analysis of the capacity of the study area to absorb and disperse wastewater effluent
for a.) a conceptual option or alternates that would include an on-site system(s) regulated by the
Connecticut Department of Public Health, and b.) a conceptual option or alternates that would
include an on-site system(s) regulated by the Connecticut Department of Energy and
Environmental Protection.
7. Prepare an engineering report that summarizes the findings of the study and includes the technical
basis, design computations, and documentation for the conceptual options presented and
conceptual drawings that depict the alternates and any required related site improvements.
8. Prepare a summary of the permits and approvals required for each options and alternates.
9. Prepare a conceptual opinion of probable construction costs for each options and alternates.
10. Prepare a description of typical operation and maintenance requirements and an estimate of
annual operation and maintenance costs for options and alternates that would be regulated by the
Connecticut Department of Energy and Environmental Protection.
11. Present the findings of the study at a Board of Selectmen meeting and other municipal board or
commission meetings as requested.
IV. TIMELINE OF THE RFP PROCESS
The following timeline has been tentatively established:
Publish RFP September 29, 2026
Proposals Due: October 16, 2026
Short List of Selected Firms: October 21, 2026

Possible Interviews of Selected Firms: October 26-30, 2026
Selection/Recommendation of Firm: November 2, 2026
All inquiries relative to the conditions and specifications listed herein as well as clarification of
any information contained or referenced in this RFP must be made to the Health Director in
writing on or before October 9, 2026.
V. SUBMISSION OF PROPOSALS
1. Company Information. Provide a brief summary of the company, including the following
information:
* Clearly identify personnel who will have a role and lead the plan update; including resumes of
team members, noting the specific individuals representing the lead consultant for comparable
projects within the last five (5) years.
* Sub consultants/Subcontractors. Provide details on any services that will not be provided in-
house. If consultants are to be proposed for use in response to this RFP, please provide names of
any and all consultants. Consultants named in the Proposals may not be changed without prior
notice and approval of the substitution by the Town. Provide details on any prior work with the
named consultant(s).
2. Relevant Experience and References. Provide descriptions of comparable projects within the past
five (5) years for which the company has performed similar services along with references and contact
name(s) and information. The description of each project should include pertinent information such as
the project type, size, scope of work performed, project features, and year completed.
3. Approach. Provide a description of a proposed work plan for the project including a proposed
methodology, process, and approach to the scope of work and a proposed sequence, cost breakdown, and
timetable of the proposed work plan.
4. Services Expected of the Town. Define the nature and scope of all services to be provided by the
Town.
VI. CRITERIA FOR AWARD/ METHOD OF SELECTION
A. Criteria. The Respondents will be evaluated on its qualifications and proposal by a selection
committee selected by the Town using the following criteria:
* The key personnel to be assigned to the Project and their present workload
* The firm's qualifications, experiences, and demonstrated familiarity with wastewater design
in general and specifically feasibility projects of a similar size, scope, and nature
* Extent of services offered, and depth and extent of overall resources that can be put to use to
ensure the success of the Project
* The proposed approach, timeline, and the ability to initiate field investigation in a timely
fashion
* Candidate response format and estimated Project fees. The Town is not bound to select the
firm who proposes the lowest fees. The Town reserves the right to negotiate fees with the
selected firm.
B. Method of Selection. The Town intends to enter into a contract with the most responsible
Consulting firm whose proposal is determined to be in the best interest of the Town of Madison.

1. Review of Proposals. The selection committee will review and evaluate the proposals received
from the Respondents.
2. Schedule Interview. The Town may schedule interviews with some or all respondents. All
interviews are to be conducted by the committee.
3. Recommendation to Board of Selectmen (BOS). Based on review of the Proposals, interviews
and other provided supplemental information, the selection committee will select a firm to
recommend to the BOS. If the recommendation is determined to be acceptable, the BOS will
vote to approve the selected firm.
VII. GENERAL TERMS AND CONDITIONS
A. All Respondents will be deemed to have accepted the terms and conditions of this RFP, including
the following:
1. Acceptance or Rejection by the Town of Madison. The Town of Madison reserves the right
to accept and/or reject any or all Proposals submitted for consideration to serve the best interests of the
Town of Madison.
2. Ownership of Documents. All Proposals submitted in response to this RFP are to be the sole
property of the Town of Madison and subject to the provisions of Section 1-200 of the Connecticut
General Statutes (re: Freedom of Information).
3. Ownership of Subsequent Products. Any product, whether acceptable or unacceptable,
developed under a contract awarded as a result of this RFP is to be the sole property of the Town of
Madison unless stated otherwise in the RFP or contract.
4. Timing and Sequence. Timing and sequence of events resulting from this RFP will ultimately
be determined by the Town of Madison.
5. Oral Agreements. The Town of Madison will not be responsible for any alleged oral agreement
or arrangement made by a Respondent with any agency or employee.
6. Amending or Canceling Requests. The Town of Madison reserves the right to amend or cancel
this RFP prior to the due date and time, if it is in the best interest of the Town of Madison to do so.
7. Rejection for Default or Misrepresentation. The Town of Madison reserves the right to reject
the proposal of any Respondent that is in default of any prior contract or for misrepresentation.
8. Town's Clerical Errors in Awards. The Town of Madison reserves the right to correct
inaccurate awards resulting from its clerical error.
9. Rejection of Proposals. Proposals are subject to rejection in whole or in part if they limit or
modify any of the terms and conditions and/or specifications of the RFP.
10. Changes to Proposals. No additions or changes to the original Proposals will be allowed after
submittal.
11. Contract Requirements. A formal agreement will be entered into with the selected Respondent.
The contents of the proposal submitted by the successful Respondent and the RFP will become part of
any contract award.
12. Rights reserved to the Town of Madison. The Town of Madison reserves the right to waive
technical defects, irregularities and omissions if, in its judgment, the best interests of the Town of
Madison will be served.
13. Withdrawal of Proposals. Negligence on the part of the Respondent in preparing the Proposal
confers no right of withdrawal after the time fixed for the acceptance of the Proposals.
14. Assigning, Transferring of Agreement. The successful Respondent is prohibited from
assigning, transferring, conveying, subletting or otherwise disposing of this agreement, its rights, title or
interest therein or its power to execute such agreement by any other person, company, or corporation

without the prior consent and approval in writing by the Town of Madison.
15. Cost of Preparing Proposals. The Town of Madison shall not be responsible for any expenses
incurred by the organization in preparing and submitting a Proposals and any related activities. All
Proposals shall provide a straightforward, concise delineation of the firm's capabilities to satisfy the
requirements of this request. Emphasis should be on completeness and clarity of content.
16. Indemnification. To the fullest extent permitted by laws and regulations, the Respondent agrees
to indemnify, defend and hold harmless, the Town of Madison and its agents, servant, representatives
and employees from and against any and all claims, liabilities, damages, losses, costs, expenses
(including attorney's fees), judgements, subrogation's, or other damages arising directly or indirectly, in
connection with any injuries, losses, costs, expenses, or damages received or sustained by the
Respondent, or his or his agents or any person, in connection with the work authorized under this RFP
or by reason of any act or omission of the Respondent.
VIII. INSURANCE REQUIREMENTS
A. General Requirements.
The awarded Respondent shall be responsible for maintaining insurance coverage in force for the
duration of the contract of the kinds and amounts listed below, with an insurance company with an AM
Best Rating of A-, VIII or better licensed to write such insurance in the State of Connecticut and
acceptable to the Town of Madison.
The insurer shall provide the Town of Madison with Certificates of Insurance, on a form acceptable to
the Town, signed by an authorized representative of the insurance company prior to the commencement
of performance of this contract describing the coverage and providing that the insurer shall give the Town
of Madison written notice of at least thirty (30) days in advance of any termination, expiration, or any
and all changes in coverage.
Such insurance or renewals or replacements thereof shall remain in force during the Respondent's
responsibility under this contract. The Respondent, at the Respondent's own cost and expense, shall
procure and maintain all insurances required and shall include the Town of Madison as additional named
insured on all such insurance. The Certificate of Insurance shall evidence all required insurances,
including additional named insured and waivers of subrogation. The Respondent shall also provide its
policy endorsement indicating the Town of Madison's status as additional named insured.
B. Specific Requirements.
If selected, the Respondent shall procure and maintain insurance of the types and in the minimum
amounts as set forth herein.
* Commercial General Liability issued by an insurance company licensed to conduct business in the
State of Connecticut in the amount of $1,000,000 combined single limit per occurrence for bodily
injury, personal injury, property damage and completed operations. Total in aggregate $2,000,000.
* Automobile Liability Insurance with $1,000,000 combined single limit per accident for bodily injury
and property damage.
* Professional Liability of $1,000,000
* Umbrella Liability of $1,000,000 per occurrence, following form.
* Workers Compensation Insurance in accordance with Connecticut State Statutes

IX. NON-COLLUSIVE/NON-CONFLICT AFFIDAVIT
FOR: RFP FOR WASTEWATER FEASIBILITY STUDY-ACADEMY SCHOOL
CAMPUS
The undersigned Respondent, having fully informed his/herself regarding the accuracy of the
statements made herein certifies that:
1. The Proposal has been submitted without collusion with, and without any agreement,
understanding, or planned common course of action with any other Respondent designed to
limit independent responses or competition.
2. If the undersigned is one of the final firms selected to submit a written proposal, the contents
of such proposal will not be communicated by the Respondent and its employees or agents
to any person not an employee or agent of the Respondent prior to submission to the Town.
3. No selectman, selection committee member or other employee or person whose salary is
payable in whole or in part from the Town, nor any immediate family member thereof, is
directly or indirectly interested in the proposal, or in the supplies, materials, equipment, work
or labor to which it relates, or in any profits thereof.
The undersigned further certifies that this statement is executed for the purpose of inducing the Town of
Madison to consider the Proposal submitted herein.
Legal Name of Respondent:
Business Name:
Business Address:
Signature and Title of Person
NOTARY:
State of Connecticut
County of
Subscribed and sworn before me this day of , 20 .
My Commission Expires
Notary Public

X. EEO/AFFIRMATIVE ACTION AFFIDAVIT
FOR: RFP FOR WASTEWATER FEASIBILITY STUDY FOR ACADEMY
SCHOOL CAMPUS
Concerning Equal Employment Opportunities and/or Affirmative Action Policy
I/we the Respondent, certify to the TOWN OF MADISON that:
1. I/we are in compliance with the equal opportunity clause as set forth in
Connecticut state law Executive Order No. Three.
2. I/we do not maintain segregated facilities.
3. I/we have filed all required employer's information reports.
4. I/we have developed and maintain written affirmative action programs.
5. I/we list job openings with federal and state employment services.
6. I/we attempt to employ and advance in employment qualified handicapped individuals.
7. I/we are in compliance with the Americans with Disabilities Act.
8. I/we (check one)
have an Affirmative Action Program, or
employ 10 people or fewer
Legal Name of Respondent:
Business Name:
Business Address:
Signature and Title of Person
NOTARY:
State of Connecticut
County of
Subscribed and sworn before me this day of , 20 .
Notary Public My Commission Expires _______________

XI.
APPENDIX A
The Town has provided the following documentation in this link:
* May 1, 2017 test pit data prepared by Town of Madison Engineering Department
* Property and Topographic Survey of 4 & 10 School Street and 10 Meetinghouse Lane prepared
by Harry E Cole & Son, dated revised December 11, 2023
* CT Department of Public Health Approved Subsurface sewage disposal system Design Plan Set
for a community center, prepared by Cole Civil & Survey, dated revised November 6, 2024
* Commercial Pump Station Design Calculations for a community center, prepared by Cole Civil &
Survey
* Madison Health Director Memoranda regarding Academy School Expressions of Interest (EOI)
Proposals, dated February 20, 2026, March 20, 2026, and August 5, 2026
* Preliminary Evaluation of On-Site Sewage Disposal Capacity, prepared by Nathan L Jacobson &
Associates, Inc., dated July 21, 2026, and follow-up memorandum dated August 4, 2026
More information regarding the previous development initiatives and EOI process are available on the
Town's Academy Page.