Bid 3283 Information Technology Services Equipment for Apple Devices

Bid 3283-27
Information Technology Services Equipment for Apple Devices
Issue Date: Monday, September 28, 2026
Submission Deadline: Friday, October 23, 2026
Time: 10:00 a.m. (Central Standard Time)
Office at 601-973-8582 for assistance. Questions regarding proposal specifications are to be addressed to the Project Administrator
listed in the proposal.

Bid 3283-27 Information Technology Bid For Apple Devices
I. Invitation
II. Procurement Schedule (Tentative)
III. RFP Coordinator / Point of Contact
IV: Submission
V. Legal and Administrative Requirements
A. Public Records
B. Ethics / Conflict of Interest
C. E-Verify
D. Availability of Funds / Non-Appropriation
E. Insurance
F. Term and Termination
VI. Scope of Services
A. Purpose
B. Terms
C. Price Table
VII. General Information
A. Specification
B. Warranty Requirements
VII. Proposal Format and Required Contents
Exhibit E 1: Proposal Form and Signature Page
Exhibit E 2: Submission Cover Sheet and Configuration Summary

Exhibit E 3: Assurances and Signature Form


Page 2 of 14

Bid 3283-27 Information Technology Bid For Apple Devices
I. Invitation
Jackson Public School District (JPSD) is soliciting proposals from qualified vendors for goods and/or services as described
in this RFP. All products and services must meet the specifications or be approved equivalents.
The selected proposer shall provide the Services described below. Proposals must clearly explain how the
proposer will meet each requirement.
II. Procurement Schedule (Tentative)
The District anticipates the following schedule. The District reserves the right to modify this schedule at any
time.
Bid Issued Monday, September 28, 2026
Prebid Meeting (virtual) -
Deadline for Written Questions Wednesday, October 7, 2026
District Issues Responses/Addenda Friday, October 9, 2026
Proposal Submission Deadline Friday, October 23, 2026, 10:00 A.M.
Evaluation Period Friday, October 26, 2026 - November 9, 2026
Optional Presentations/Demos -
Notice of Intent to Award (anticipated)
Board Approval
Contract Start Date (anticipated)
III. Bid Coordinator / Point of Contact
Communications regarding this RFP must be submitted in writing to the designated RFP coordinator designated
below:
* Name: Michele Mays
* Title: Procurement Supervisor
* Email: rfp@jackson.k12.ms.us
* Phone: 601-973-8582
Proposers shall not contact other District employees, Board members, or representatives regarding this RFP
during the procurement process.
Page 3 of 14

Bid 3283-27 Information Technology Bid For Apple Devices
All question and answers will be posted on the goggle document link: Questions: All questions must be
submitted in writing to Lpaige@jackson.k12.ms.us or Hthompson@jackson.k12.ms.us by Monday,
October 5, 2026 at 5:00 PM CST. Questions received after that date and time will not be considered.
All questions and answers will be posted online at
https://docs.google.com/document/d/1cL6HOpLNQIhzzoEBMVTG_ZpUNa8YXOu3JNvOc1dorXk
/edit?usp=sharing
Page 4 of 14

Bid 3283-27 Information Technology Bid For Apple Devices
IV. Proposal Instructions and Requirements
Please be advised that Jackson Public Schools will accept electronic proposal submissions only for this solicitation.
Printed, mailed, or hand-delivered proposals will not be accepted or considered.
Proposals must be submitted electronically through Central Bidding at the link below: www.centralbidding.com
Vendors are responsible for ensuring proposals are successfully uploaded and submitted prior to the deadline.
Important Submission Notes
* The Proposal Submission Deadline is Friday, April 24, 2026, at 10:00 a.m. Central time, as stated in Section II -
Procurement Schedule.
* Late proposals will not be opened or considered.
* Faxed or emailed proposals will not be accepted.
* The District is not responsible for technical issues related to electronic submission.
* Vendors are encouraged to submit proposals early to ensure timely reception.
Proposal Format Requirements
* Proposal Cover Page must be the first page
* Proposal must be signed by an authorized official
* Incomplete proposals will not be evaluated
Pricing Requirements (if applicable)
* All prices must be net and include all applicable discounts
* Unit pricing prevails in case of discrepancies
* Prices must be rounded to two (2) decimal places
* Freight and shipping costs must be included, if applicable
Payment Terms (If applicable)
* Payment issued after satisfactory delivery or completion of services
* No partial payments unless specified
* Multi-year and open purchase orders follow contracted schedules
Insurance Requirements
The Contractor shall maintain the following insurance coverage for the duration of the contract:
* Commercial General Liability
Contractors must maintain a minimum of $1,000,000 in General Liability coverage.
Jackson Public Schools (JPS) must be listed as an Additional Insured on this policy. Coverage shall be
primary and non-contributory.
Page 5 of 14

Bid 3283-27 Information Technology Bid For Apple Devices
* Workers' Compensation
Any Contractor or subcontractor entering JPS school campuses, administrative buildings, or project sites
must maintain Workers' Compensation insurance with a minimum limit of $1,000,000.
* Certificate Holder Requirement
Jackson Public Schools must be listed as the Certificate Holder on all Certificates of Insurance (COIs).
COIs must be provided to JPS prior to commencing any work or entering District property.
Evaluation and Award
* Award will be made to the responsive and responsible proposer whose proposal is determined to be most
advantageous to the District (best value), considering price and other evaluation factors stated in this RFP.
* Evaluation may include, as applicable: price, compliance with RFP requirements, responsiveness/completeness,
references, and overall value.
* All awards are subject to approval by the Board of Trustees and availability of funds.
* The District reserves the right to reject any or all proposals, waive informalities and minor irregularities, and take
any action in the District's best interest consistent with applicable Mississippi law.
* The District may request clarification, verify information, and contact references.
* Optional demonstrations/presentations:
The District may invite the highest-ranked proposers to participate in demonstrations, presentations, or
o
clarification meetings.
Invitation is at the District's discretion and does not guarantee award.
o
Demonstrations must address the proposer's platform, enrollment tools, reporting, and other features
o
relevant to this RFP. Failure to participate when requested may result in disqualification.
* The District may negotiate with one or more proposers, as permitted, to obtain the best value for the District.
Performance, Default, and Termination
Failure to perform in accordance with the contract may result in termination and the vendor being held responsible for any
excess costs incurred by the District.
Guarantees and Warranties
All goods and services must meet the specifications outlined in this RFP. Non-conforming goods or services must be
replaced at the vendor's expense.
Addenda
Vendors must acknowledge receipt of all addenda issued during the RFP process and submit any
required additional information with their proposal.
Important Notices
* All proposal contents become public records after award/notice of intent, subject to the Mississippi
Public Records Act and applicable exemptions.
* The District reserves the right to reject any and all proposals, waive informalities, and negotiate with the
selected proposer in the District's best interest.
Page 6 of 14

Bid 3283-27 Information Technology Bid For Apple Devices
* Proposers are responsible for reviewing the entire RFP and submitting all required forms and
attachments.
Information Technology Services For Apple Device Bid
Purpose
The JPSD is seeking sealed proposals from authorized and qualified Vendors to establish a source of supply
purchase agreement between JPSD and a selected Vendor to purchase Apple devices, software, services,
accessories that meet the JPSD standards. Vendors shall bid as specified, with no alternates. Vendor shall
warrant that the devices and other items shall be delivered new and not as a "used, substituted, rebuilt,
refurbished or reinstalled" product.
Scope of Work
It is the goal of the JPSD, through the RFP process, to establish a source of supply purchase agreement with
vendor(s) from the date of the Jackson Public School District Board of Trustees approval of the award until June
30, 2029, that is not to-exceed U. S. Educational unit pricing for all items. Orders will not be made all at once,
but on an as-needed basis until the end of term. The vendor is expected to supply a standard price that does
not vary based on quantity, frequency of the order, or delivery location.
All mobile computers, desktops and tablets quoted by the vendor must be capable of being managed by Jamf
School, which is the District's current MDM. All device orders must include a Jamf School lifetime license.
Term
It is the intent of the JPSD for the term of agreement to be from the date of the Jackson Public School District Board
of Trustees approval of the award until June 30, 2029, unless terminated earlier as provided.
Pricing for Orders
Vendors must fill out attached spreadsheet, Apple-Device-PriceList.xlsx.
Bid prices may not exceed published U.S. Educational unit pricing, and prices may not increase during the
term more than that which is permitted by Mississippi state law. The Vendor is expected to supply a standard
price that does not vary based on quantity, frequency of the order, or delivery location. JPSD will request
quotes for each order and the Vendor is encouraged to investigate and provide all possible educational,
quantity, and any other available discounts. Shipping must be included in the total price bid for each item.
Quantity
Quantities are not guaranteed. No minimum number of devices is guaranteed. The District expects the
successful bidder to provide the lowest price possible for all computers and mobile devices purchased from
the JPS Board of Trustees approval of the RFP until June 30, 2029. All purchases are contingent on funding.
Substitutes and Upgrades
* SUBSTITUTES: If market circumstances cause components to no longer be available and/or the
part number drops or changes, the awarded Vendor is expected, within reason and in good faith,
Page 7 of 14

Bid 3283-27 Information Technology Bid For Apple Devices
to offer an equivalent or better substitute at or below the original proposed price.
* UPGRADES: Cognizant of the continual change and evolution of computer technology, the JPSD
reserves the right to upgrade individual components of each system to accommodate said
changes. The Contractor shall: (1) agree to sell new and current state-of-the-art components to
the JPSD under the same pricing method quoted in this Proposal, and (2) provide customer
service calls to share knowledge pertaining to changing computer technology and to assist the
JPSD planning efforts to advantageously stay abreast of technology impacting educational
institutions.
* The JPSD must approve all substitutes or upgrades.
* The JPSD's unit pricing may be adjusted upward when the JPSD requests upgrades based on new
technology. Minor pricing changes permitted by Mississippi law may be mutually agreed upon
during the term of the contract.
Delivery
* JPSD shall not be responsible for any products delivered without an approved purchase order.
* All goods are to be shipped FOB Destination freight prepaid and included.
* All deliveries are to be made to the applicable delivery location as indicated on purchase order.
Ability to Perform
* Vendor must provide a copy of or a detailed statement of standard warranty terms and conditions
for Apple devices (Outside of the purchased Apple Care)
* Vendor shall provide documentation as to any optional value-added services such as web-based
order/shipment tracking; web-based records of equipment specifications ordered and history
database on each system purchased by the JPSD.
References
Give at least three (3) local school districts of similar size and scope. List school accounts first. Preferably
current accounts or within the last three (3) years. Include the school's name, contact name, address,
telephone number, and email.
Item Number Item Description
Page 8 of 14

Bid 3283-27 Information Technology Bid For Apple Devices
IPad Wi-Fi 256
Model: MD4G4LL/A
* Apple A16 chip deliver superfast performance
* 11-inch Liquid Retina Display
* 12 MP Center Stage front camera
1
* USB-C Charger Cable
* 20 W USB-C Power Adapter
JamF School Liftetime License
Model: HL2M2LL/A
2
DROP DEFENSE: Dux Ultra is designed to breeze past MIL-SPEC (MIL-STD-810-
H) drop standards, giving your iPad a trusty shield agai
Brenthaven 360 13" MacBook Case
Model: HQ7C2ZM/A
3
* Dimension 12.68 x8.97 x 1.02 in
* Weight 1 lb.
* Material TPU Rubber, PC, BX2 Foam
13 -inch MacBook Air M5 chip with 10-core CPU and 8-core GPU 16GB,512GB
SSD
Model: MDH74LL/A
* 13-inch MacBook Air
4
* USB-C MagSafe 3 Cable(2m)
* USB-C Power Adapter
* 512GB SSD Storage
* 8 Core GPU
* 10-Core CPU
Mac Studio
Model: MU963LL/A
5
* 14-core CPU,
Page 9 of 14

Bid 3283-27 Information Technology Bid For Apple Devices
* 32-Core GPU, 36GB
* Storage 1TB
* Apple M4 Max chip
4 Year AppleCare+ for School Air
6
Model: SMFL2LL/A
4 Year AppleCare+ for Schools 11-inch
7 Model: SMFL2LL/A
(M2/M3/M4)
End of Proposal
Page 10 of 14