1354 - 2026 HMA Paving

GENESEE COUNTY ROAD COMMISSION
INVITATION TO BID
FOR
ITEM #1354 - 2026 GCRC HMA Paving County-Wide
Issue Date: April 6, 2026
Mandatory Pre-Bid Meeting: Wednesday April 15, 2026, 2:00 p.m., Local Time
Pre-Bid Question Deadline: Monday, April 20, 2026, 10:00 a.m., Local Time
Bid Deadline: Thursday April 23, 2026, at 1:00 p.m., Local Time
Purchasing Contact: Danielle Andreasson, Purchasing Administrator
(810) 767-4920 ext. 250
dseavey@gcrc.org
Sealed proposals for 2026 GCRC HMA Paving County-Wide will be received by the Genesee County Road Commission until
1:00 p.m. on April 23, 2026, at which time they will be publicly opened and read at the Genesee County Road Commission
Administration Building - 1st Floor Boardroom located at 211 West Oakley Street, Flint, Michigan 48503.
All bids must be submitted in a sealed envelope marked "ITEM #1354 - 2026 GCRC HMA Paving County-Wide" or
electronically via BidNet Direct.
RETURN BID TO:
Genesee County Road Commission
Purchasing Department
Attn: Danielle Andreasson
211 W. Oakley Street
Flint, MI 48503
The Genesee County Road Commission officially distributes bid documents from the Purchasing Division or through the BidNet.
Copies of bid documents obtained from any other source are not considered official copies. Only those vendors who obtain bid
documents from either the Purchasing Division or BidNet are guaranteed access to receive addendum information, if such
information is issued. The first step to do business with the Road Commission is to become a registered vendor by visiting
the BidNet website.

GENESEE COUNTY ROAD COMMISSION
Invitation to Bid
ITEM #1354 - 2026 GCRC HMA Paving County-Wide
NOTICE OF PRE-BID MEETING
To be eligible to submit a bid, attendance at a PRE-BID MEETING is mandatory and will be Wednesday April 15,
2026, at 2:00 pm, local time at the Genesee County Road Commission, located at 211 W. Oakly Street, Flint, MI for
the purpose of reviewing the project specifications. Each bidder must examine the area(s) hereafter described as
Project(s) and be familiar with existing conditions. Any additional information and specifications will be handed out at
the pre-bid meeting. Bids received from bidders not present at the mandatory pre-bid meeting shall be presumed Non-
Responsive and their bid will not be opened or considered.
PLEASE ACKNOWLEDGE RECEIPT OF THIS MANDATORY PRE-BID MEETING NOTICE
EMAIL: dseavey@gcrc.org
Date: ________________________
Company Name: _______________________________Authorized Signature____________________________
Will you be able to attend the Mandatory Pre-Bid Meeting: Yes ____ No ____
MANDATORY PRE-PROPOSAL MEETING
The mandatory pre-proposal meeting begins promptly at the time listed above and will be closed thereafter to
latecomers. It is the Bidder's responsibility to take traffic, weather, etc. into consideration in order to arrive at the pre-
proposal meeting on time. All Proposers MUST participate in the pre-bid meeting and make themselves familiar with
the current road conditions on the listed segments. Your signature indicates and confirms you are aware of the current
conditions of the areas of work.
Genesee County Road Commission
ITEM #1354 - 2026 GCRC HMA Paving County-Wide
Page 2 of 12

GENESEE COUNTY ROAD COMMISSION
Invitation to Bid
ITEM #1354 - 2026 GCRC HMA Paving County-Wide
Any questions regarding this bid request should be emailed to dseavey@gcrc.org by 10:00 a.m. on April 20, 2026. Questions
received after the date and time above will not be considered. Vendors are specifically directed to not contact other Road
Commission staff; unauthorized contact of any Road Commission Department employee may result in rejection of bid submittal.
The Genesee County Road Commission reserves the right to reject any and all bids, and to waive any defect or irregularity in bids.
The Genesee County Road Commission reserves the right to accept any separate item in the bid; and to accept the bid that, in the
opinion of Genesee County Road Commission, is to the best advantage and interest of the public we serve.
The submission of a bid hereunder shall be considered evidence that the vendor is satisfied with respect to the conditions to be
encountered and the character, quantity and quality of work to be performed.
Bids shall be in conformance with the documents. The Bid Form must be completed entirely and submitted with the bid. Any
deviation from the specifications must be noted on the bid.
Contract Termination
The Genesee County Road Commission reserves the right to terminate the contract without penalty upon 30 days written notice
due to poor performance or for reasons deemed to be in its best interest. A designated representative of the Genesee County Road
Commission will be solely responsible for determining acceptable performance levels. His/her decision will be deemed in the
Genesee County Road Commission's best interest and will be final. The Genesee County Road Commission reserves the right to
re-award the contract to the second most qualified proposal, re-bid the contract or do whatever is deemed to be in its best interest.
Quantities
All quantities stated, unless indicated otherwise, are estimates and the Genesee County Road Commission reserves the right to
increase or decrease the quantity at the unit price bid as best fits its needs. Items will be ordered on an as needed basis.
Delivery costs and charges (if any) shall be included in the bid price. Failure to do so may be cause for rejection of the
bid. The Genesee County Road Commission will not accept any additional charges (fuel surcharges, etc) during the term of this
contract.
General Conditions
The successful bidder must meet and provide all requirements as outlined in the specifications package as contained herein.
The bid form contains general specifications which are used as the basis for the overall bid evaluation. All bids shall be in
conformance with and subject to General Specifications and other bid documents as contained herein.
Bids shall be in conformance with and subject to the instructions in the bid documents. The Bid Form must be completed entirely
and submitted with the Bid.
All bid prices shall remain in effect for at least ninety (90) days from the date of the bid opening to allow for the award of the
bid. The successful proposer will be required to hold pricing during the term of the contract.
No bidder may withdraw a bid after the actual date of the opening thereof except in a case where a bidder demonstrates to the
Genesee County Road Commission's reasonable satisfaction that a material and substantial mistake was made in preparing the bid,
in which event the bidder shall have 24 hours after the opening of the bid to deliver to the GCRC notice, in writing, that the bidder
desires to withdraw the bid and state the reasons therefore. Once a bid is withdrawn, it may not be rebid.
Appeals and Remedies
Any actual or prospective bidder, offeror, or contractor who is aggrieved in connection with the solicitation or award of a contract
may protest and may submit a request in writing to the Purchasing Division that the proposal receive a second review within seven
(7) day of an award. Aggrieved persons are urged to seek resolution of their complaints initially with the appropriate Department
Head and/or the Purchasing Division. A protest with respect to an invitation for bids or request for proposals shall be submitted in
writing within seven (7) calendar days of the date the contract is awarded. The Genesee County Road Commission Managing
Director and the Chairperson of the Board shall make a determination on the merits of the protest, and, if appropriate, determine a
remedy, and that determination shall be final and conclusive.
Any deviations from the specifications must be noted on the Bid Form.
Genesee County Road Commission
ITEM #1354 - 2026 GCRC HMA Paving County-Wide
Page 3 of 12

GENESEE COUNTY ROAD COMMISSION
Invitation to Bid
ITEM #1354 - 2026 GCRC HMA Paving County-Wide
The Genesee County Road Commission reserves the right to waive any informalities, immaterial omissions, defects not involving
price, time or changes in the work and award multiple contracts. In case of error in the extension of prices in the bid or other
arithmetic error, the unit price shall govern.
No bid will be accepted from any person, firm or corporation who is in arrears upon any obligation to the Genesee County
Road Commission or who otherwise may be deemed responsible or unreliable by the County.
Municipalities are exempt from Michigan State Sales and Federal Excise Taxes. Prices quoted shall not include Federal or State
taxes. The Genesee County Road Commission will furnish the successful bidder with tax exemption certificates when requested.
The Genesee County Road Commission's acceptance of a proposal/bid and approval of the award of a contract shall not constitute
a formed contract, and the acceptance of a proposal/bid and award of a contract shall be contingent and conditioned upon the parties'
entry into and execution of a written agreement acceptable to the County.
The quantities contained herein are to be used for the purpose of evaluating the bid responses only. It is in no way intended to
be a commitment on the part of the Genesee County Road Commission to purchase a minimum quantity or to limit the Genesee
County Road Commission to a maximum quantity at the unit price id. The quantities are to be ordered and delivered as determined
by the Genesee County Road Commission. Purchases may also include additional miscellaneous items not contained within
this bid.
All costs incurred in the preparation and presentation of this bid in any way whatsoever, shall be wholly absorbed by the
prospective. All supporting documentation will become the property of the Genesee County Road Commission unless requested
otherwise at the time of submission. Michigan FOIA requires the disclosure, upon request, of all public records that are not
exempt from disclosure under Section 13 of the Act, which are subject to disclosure under the Act. Therefore, confidentiality
of information submitted in response to this Bid is not assured.
Non-Discrimination
Contracts for work under this proposal will obligate the firm or firms to not discriminate against any employee or
applicant for employment with respect to hire, tenure, terms, conditions or privileges of employment on a matter directly or
indirectly related to employment, because of race, color, religion, national origin, age, sex, height, weight or marital status
pursuant to the Elliot Larsen Civil Rights Act, 1976, P.A. 453. The contractor and the Genesee County Road Commission shall
also comply with the provisions of the Michigan Handicappers Civil Rights Act, 1976, P.A. 220 and the Federal Rehabilitation
Act of 1973, P.A. 93 112, 87 Stat. 394, which require that no employee or client or otherwise qualified firm participation in,
be denied the benefits of or be subjected to discrimination under any program or activity receiving Federal Assistance. No person
shall, on the grounds of race, creed, color, sex, age, national origin, height, weight, handicap or marital status be excluded from
participation in, be denied the proceeds of or be subject to discrimination in the performance of this contract. The contractor shall
comply with all applicable regulations promulgated pursuant to the Civil Rights Act of 1964, as amended.
Ineligibility of Iran Linked Business
Under 2012 PA517, an Iran linked business, as defined therein, is not eligible to contract with Genesee County Road and shall not
submit a proposal.
Alternate Bid
Bidders are cautioned that any alternate bid, unless requested by the Purchasing Division, or any changes, insertions, or
omissions to the terms and conditions, specifications, or any other requirements for this bid, may be considered non-responsive,
and at the opinion of the Genesee County Road Commission, may result in rejection of the bid.
Changes and Addenda
Each change or addendum issued in relation to this bid will be on file in the Purchasing Division. It shall be the bidder's
responsibility to make inquiry as to the changes or addenda issued. All such changes or addenda shall become a part of the contract
and all bidders shall be bound by such changes or addenda.
Pricing
Prices shall be stated in units of quantity specified in the Bid Document. In case of a discrepancy in computing the
amounts of the bid, the unit price bid will govern.
Genesee County Road Commission
ITEM #1354 - 2026 GCRC HMA Paving County-Wide
Page 4 of 12

GENESEE COUNTY ROAD COMMISSION
Invitation to Bid
ITEM #1354 - 2026 GCRC HMA Paving County-Wide
Award of Purchase Order
The bid will be awarded to the responsible, responsive bidder whose bid conforming to this solicitation will be most advantageous
to the Road Commission, price and other factors considered.
The Genesee County Road Commission reserves the right to reject any and all bids, in part or whole, and to waive any
informalities or irregularities in bids received. The Genesee County Road Commission reserves the right to split or abstract
any or all bid proposals and award multiple contracts from the same quotation based on price, availability and service when in
its judgment it best serves the Genesee County Road Commission.
Method of Payment
Payment shall be made from supplier's invoice submitted to cover items received and accepted during the billing period.
Invoices must contain the purchase order number under which the contract is awarded.
Default Conditions
In case of default by the contractor, the Genesee County Road Commission may procure the articles or services from other
sources and hold the bidder responsible for any excess cost occasioned thereby. In case of error by the bidder relating to a
contract, the Purchasing Division may, by discretion, upon presentation of a written explanation by the bidder substantiating
the error, reject the contract and award to the next qualified bidder, such error may be subject to default conditions.
Insurance Regulations
The vendor shall not commence work until he has obtained and delivered to the Genesee County Road Commission the certificate
of insurance required under this paragraph. All insurance carriers must be acceptable to the Genesee County Road Commission
and licensed and admitted to do business in the State of Michigan.
A new certificate of insurance shall be provided to the Genesee County Road Commission each year at the time of policy
renewal. New certificates shall be delivered to the Genesee County Road Commission in the same format as outlined in the
SAMPLE certificate attached. Failure of the Vendor to maintain the required insurance shall be grounds for contract cancellation.
Interlocal Participation
It is hereby made a precondition of any bid for a Contract for products or services and a part of these specifications that the
submission of any bid in response to this request constitutes a bid made under the same conditions, for the same price, and for the
same effective period as this bid, to any other governmental entity.
It is further understood that any other governmental entity that elects to use a Genesee County Road Commission award will issue
its own Contracts or purchase orders and will require separate billing.
Assignment
Contractor may not assign this Contract to any other party without the prior approval of GCRC. Upon notice to Contractor, the
GCRC, in its sole discretion, may assign in whole or in part, its rights or responsibilities under this Contract to any other party.
Acceptance
Contract activities are subject to inspection and testing by the GCRC within 30 calendar days of the State's receipt of them, unless
otherwise provided in the ITB. If the Contract activities are not fully accepted by the Genesee County Road Commission, GCRC
will notify Contractor within 30 days that either: (a) the Contract activities are accepted but noted deficiencies must be corrected;
or (b) the Contract Activities are rejected. If the GCRC finds material deficiencies, it may: (i) reject the Contract Activities without
performing any further inspections; (ii) demand performance at no additional cost; or (iii) terminate this Contract in accordance
with the Contract Termination clause.
PREVAILING WAGE
Not applicable.
Genesee County Road Commission
ITEM #1354 - 2026 GCRC HMA Paving County-Wide
Page 5 of 12

GENESEE COUNTY ROAD COMMISSION
Invitation to Bid
ITEM #1354 - 2026 GCRC HMA Paving County-Wide
DAMAGE LIABILITY AND INSURANCE
INSURANCE: The Contractor shall comply with the following:
A. INDEMNIFICATION
The Contractor shall hold harmless, indemnify and defend in litigation the County of Genesee, the Board of County Road
Commissioners of the County of Genesee, the Genesee County Road Commission, and its agents and employees, against all claims
for damages to public or private property and for injuries to persons arising out of and during the progress of and to completion of
the work.
B. WORKER'S COMPENSATION INSURANCE
The Contractor shall certify before the execution of the contract that the Contractor carries Worker's Compensation Insurance as
required by Michigan law.
C. COMMERCIAL GENERAL LIABILITY
$1,000,000 each occurrence / $2,000,000 aggregate
D. AUTO LIABILITY
$1,000,000 bodily injury each occurrence / $2,000,000 aggregate (to cover all Contractor's owned, non-owned and hired vehicles);
statutory $1,000,000 property damage
E. NOTICE
The Vendor shall not cancel or reduce the coverage of any insurance required by this Section without providing 30-day prior written
notice to the Genesee County Road Commission. All insurance policies and binders must include an endorsement by which the
insurer shall agree to notify the Genesee County Road Commission, in writing, immediately of any cancellation or reduction in the
insurance coverage. The Vendor shall cease operations if any insurance is canceled or reduced and shall not resume operations until
new insurance is in force.
All insurance policies and binders must also include endorsements by which the insurer shall agree to provide the Genesee County
Road Commission, in writing, the following:
1. A 30-day prior notice of any insurer initialed cancellation or reduction in coverage for reasons other than nonpayment of
the premium.
2. A 10-day prior notice of any cancellation or reduction in coverage for nonpayment of the premium.
F. REPORTS
The Contractor or the Contractor's insurance carrier shall report to the Genesee County Road Commission claims received,
inspections made and disposition of claims. The Genesee County Road Commission will withhold the final estimate or reserve
until either the contractor pays the claim or until final disposition of the claim by the Contractor's insurance company has been
received by the Genesee County Road Commission.
Hold Harmless
To the fullest extent permitted by law, Vendor agrees to defend, pay in behalf of, indemnify and hold harmless the Genesee
County Road Commission, its elected and appointed officials, employees and volunteers and others working in behalf of the
Genesee County Road Commission against any and all claims, demands, suits, or loss, including all costs and attorney fees
connected therewith, and for any damages which may be asserted, claimed or recovered against or from the Genesee County Road
Commission, its elected and appointed officials, employees, volunteers or others working in behalf of the Genesee County Road
Commission by reason of personal injury, including bodily injury and death and/or property damage, including loss of use thereof,
which arises out of or is in any way connected or associated with this contract.
_____________________________________
Contractor Signature
_____________________________________ _____________________________________
Company Name (Printed) Date
Genesee County Road Commission
ITEM #1354 - 2026 GCRC HMA Paving County-Wide
Page 6 of 12

GENESEE COUNTY ROAD COMMISSION
Invitation to Bid
ITEM #1354 - 2026 GCRC HMA Paving County-Wide
SPECIFICATIONS AND SCOPE OF WORK
Page 1 of 2
The following requirements and specifications shall be in addition to the other requirements contained herein and shall supersede
the other requirements where applicable.
Proposals shall be for items as specified on attached Specifications and Bid Sheet. A Manufacturer Specification Sheet for each
model or style of item to be supplied shall accompany the bid.
BRAND NAME: If and wherever, in the specifications a brand name, make, name of any manufacturer, trade name or vendor
catalog number is mentioned it is for the purpose of establishing a grade or quality of material only. However, if a product other
than that specified is bid, it is the vendor's responsibility to name such a product within his bid and to prove to the Genesee County
Road Commission that said product is equal to that specified. Evidence in the form of samples may be requested if brand is other
than specified. Such samples are to be furnished after the date of bid opening only upon request of the Road Commission. If
samples should be requested, such samples must be received by the Genesee County Road Commission no later than seven (7) days
after formal request is made.
DESCRIPTION OF WORK/ PROGRESS SCHEDULE: The Genesee County Road Commission is soliciting bids to furnish
all labor, equipment materials and supplies necessary for the performance of work described herein and meet operational standards
unless otherwise specified.
Bidder understands and agrees that all necessary permits, licenses and insurances must be obtained and that all applicable federal,
state and local codes, laws and regulations must be complied with.
The Genesee County Road Commission reserves the right to reject or accept any or all proposals, in whole or in part, and waive
any irregularities or formalities therein.
The work is more specifically described as:
2026 GCRC HMA Paving County-Wide
16.93 Miles, more or less of mainline cold milling and HMA resurfacing and other miscellaneous items of work on various
roadways in Genesee County Michigan.
The following segments of this Invitation to bid will cover as follows:
Contract Requirements, notice to bidders and Special Provisions.
Project Location Maps and detailed location where work is to be performed.
Schedule of items (at large and by project location).
The Engineer anticipates that construction can begin no earlier than May 20, 2026. In no case shall any work commenced prior to
receipt of formal notice of award by the GCRC.
The Contractor shall prepare and submit a complete, detailed, signed progress schedule to the engineer.
All work must be fully complete by Thursday, August 28, 2026.
No work will be allowed on Fridays, Saturdays, or Sundays unless approved by the engineer.
All milled surfaces must be covered with new HMA within 48 hours from commencement of cold milling operations or as approved
by the engineer. The contractor will only be allowed to have two projects milled at any time, as approved by engineer.
All Material testing will be performed by the engineer.
A detailed quality assurance plan for the engineer to perform routine testing associated with this contract must be approved prior to
the start of construction.
Genesee County Road Commission
ITEM #1354 - 2026 GCRC HMA Paving County-Wide
Page 7 of 12

GENESEE COUNTY ROAD COMMISSION
Invitation to Bid
ITEM #1354 - 2026 GCRC HMA Paving County-Wide
Surety Bond
The successful Bidder shall furnish satisfactory performance and lien bonds each in an amount not less than one hundred (100%)
of the total contract price. Such bonds shall be on the forms provided and shall meet the regulations of the Genesee County Road
Commission and the requirements specified in the laws of Michigan.
See additional documents for all relevant information.
Genesee County Road Commission
ITEM #1354 - 2026 GCRC HMA Paving County-Wide
Page 8 of 12

GENESEE COUNTY ROAD COMMISSION
Invitation to Bid
ITEM #1354 - 2026 GCRC HMA Paving County-Wide
SPECIFICATIONS AND SCOPE OF WORK
Page 2 of 2
BONDS
EACH BID MUST BE ACCOMPANIED BY A CERTIFIED OR CASHIER'S CHECK IN THE AMOUNT OF 5%
OR 5% BID BOND OF THE GROSS SUM BID, PAYABLE TO THE GENESEE COUNTY ROAD COMMISSION.
(SEE ATTACHED BID BOND FORM A)
The successful bidder shall furnish satisfactory performance and lien bonds each in an amount not less than one hundred
percent (100%) of the total contract price. Such bonds shall be on the forms provided and shall meet the regulations of the
Genesee County Road Commission and the requirements specified in the laws of Michigan.
Also, the successful bidder must provide a Certificate of Liability Insurance with the ACORD(TM) (Trademark).
A new certificate of insurance shall be provided to the Genesee County Road Commission each year at the time of
policy renewal, if bid is renewed for an additional year.
PRICING/DELIVERY:
No charges may be billed to the Genesee County Road Commission unless such costs were explicitly included in the bid. Bidder
will incur any costs not explicitly included in the bid and/or mutually agreed to in writing by the Genesee County Road Commission
Purchasing Department.
The Genesee County Road Commission reserves the right to accept or reject any/all of the price redeterminations as it deems to be
in the best interest of the Road Commission. If rejected, either party may terminate the contract in accordance with the provisions
of TERMINATION OF CONTRACT as included herein.
The successful bidder will have to fill out an Employment Opportunity Plan and provide a W9 form. Once the EEOP is approved,
it is valid for three (3) years. If you need assistance with this form, please call the Human Resources Department.
Genesee County Road Commission
ITEM #1354 - 2026 GCRC HMA Paving County-Wide
Page 9 of 12

GENESEE COUNTY ROAD COMMISSION
Invitation to Bid
ITEM #1354 - 2026 GCRC HMA Paving County-Wide
BID SHEET
WE THE UNDERSIGNED agree to furnish and deliver to the Genesee County Road Commission; ITEM #1354 - 2026 GCRC
HMA Paving County-Wide conforming to the attached specifications at the pricing indicated.
Labor & Material - Lump Sum $
Terms_N__/A__ _____________________________________ Warranty _N__/A__ _______________________________________
The Project will begin within ______ days from receipt of purchase order. _____ Number of days to complete project
Exceptions to Specifications (if more space is required, please attach additional sheets):
__________________________________________________________________________________
___________________________________________________________________________________________________
The bidder(s) affirms that he/she is duly authorized to execute this bid, that this company, corporation, firm, partnership or
individual has not prepared this proposal in collusion with any other bidder(s) and that the contents of this proposal as to
prices, terms or conditions have not been communicated by the undersigned, nor by any employee or agent, to any competitor,
and will not be, prior to the award and the bidder(s) has full authority to execute any resulting contract awarded as the result of,
or on the basis of the proposal.
The submission of a bid hereunder shall be considered evidence that the bidder is satisfied with respect to the conditions to be
encountered and the character, quantity and quality of the work to be performed.
____________________________________________ ______________________________
SIGNATURE DATE
_____________________________________________ ______________________________
NAME (TYPE WRITTEN OR PRINTED) TITLE
___________________________________________________________________________________________________
LEGAL NAME OF VENDING COMPANY
______________________ __________________________________ _________________________________________
TELEPHONE NUMBER FACSIMILE NUMBER EMAIL ADDRESS
__________________________________________ __________________________ _____________________
COMPLETE MAILING ADDRESS CITY & STATE ZIP CODE
Genesee County Road Commission
ITEM #1354 - 2026 GCRC HMA Paving County-Wide
Page 10 of 12