Tree Trimming

ELECTRIC DEPARTMENT

DIRECTOR OF OPERATIONS,
Barry A. Muccio

Town of Wolfeboro Municipal Electric Department
Invitation to Bid

The Town of Wolfeboro Municipal Electric Department will be accepting sealed bids for right-
of-way trimming and re-clearing for 2026. Approximately 10 miles of electrical distribution
(right-of-way) maintenance is scheduled for the oncoming season. Additional work will include
on and off-road, island, new construction, hourly and takedown work. Based upon the anticipated
2026 workload, two (2) crews will be required for the majority of the trimming season. Although
a second crew would be preferred, the lack of a second crew would not preclude a company from
winning the tree trimming bid.

Prospective bidders must complete the attached itemized bid sheet and sign an anti-collusion
clause with the understanding that this pricing is to remain constant throughout the 2026 year.
Attached work procedures, bid information, and safety specifications will pertain to the bid prices
quoted. Prospective bidders are asked to please include their latest equipment list depicting
availability of, such as bucket trucks, chippers, cranes, log trucks, etc.

All bids must be submitted in an envelope plainly marked "Tree Trimming." The sealed
envelope should be addressed as follows:

Town of Wolfeboro

Attention: Finance Department
84 South Main St., PO Box 629
Wolfeboro, NH 03894-0629

Bids may also be emailed to the following address: bids@wolfeboronh.us.

Please feel free to contact Jeremy Mitchell at the Municipal Electric Department at
(603) 569-6975 with any questions or concerns regarding this bid package.

Bids must be received no later than Thursday, April 9, 2026, at 2:00 PM
at which time they will be officially opened and read aloud. Any bids received
after that time will not be considered.

Work to begin as determined by the Wolfeboro Municipal Electric Department with a tentative
start time of the beginning of May.

The Town of Wolfeboro reserves the right to reject any or all bids for any reason deemed to be in
the best interest of the Town.

Proof of updated insurance certificates will be required (Minimum of $2,000,000.00) prior to the
contract award to the successful bidder. See attached insurance requirements sheet.

33 Middleton Road Foi fice Box 777 UWnlfeboro, New Hampshire 03894

Offices [003] WILGIZI Website. wolfeboronbts

INCORPORATED 1770

TOWN OF WOLFEBORO |
MUNICIPAL ELECTRIC DEPARTMENT

2026 BID SHEET - TREE TRIMMING

Bids on this document are to be submitted in the itemized pricing format listed below:

Right-of-way maintenance re-clearing/trimming per foot $ / foot

Right-of-way re-clearing/trimming (off-road) per foot $ / foot
(Climbing may be required) |
Right-of-way re-clearing/trimming (island) per foot $ / foot |
(Climbing may be required) i
Hourly (New construction and takedowns) $ / hour \
\

All rates quoted shall include all costs including crew (2 men, bucket truck, chipper)
equipment.

The undersigned certifies under penalties of perjury that this bid is in all respects bona
fide, fair, and made without collusion of fraud with any other person. As used in this
section the word "Person" means any natural person, joint venture, partnership,
corporation, or other business or legal entity.

Signature:

Print Name / Title:

Company:

Address:

Phone Number:

Date:

WOLFEBORO MUNICIPAL ELECTRIC DEPARTMENT
RIGHT-OF-WAY MAINTENANCE RE-CLEARING
WORK PROCEDURES, INFORMATION AND SPECIFICATIONS

Each project job site will be reviewed with the contractor prior to any work being started.
The successful contractor will receive written work order assignments, which wil! include
span distances to be cut, right-of-way width to be cut, relative pole numbers, and a sketch
depicting the assigned job site. The successful contractor will be required to complete all
required paperwork associated with work orders,

. The successful contractor will report to the Wolfeboro Municipal Electric Department
(WMED) on a daily basis to confirm their work location. The contractor will be required
to have a cell phone in their possession during working hours and shall provide their
associated phone numbers to WMED.

All right-of-way trees and brush will be ground cut to its pre-existing width or 20 feet
(whichever is wider) and trimmed as required with no overhang unless specified
differently on assigned work order. Secondary service wires (120/240 volt) will not be
trimmed unless specifically noted on assigned work orders. When specified they will be
trimmed to eliminate limb contact, (three feet on all sides.)

The contractor will remove all dead, weak, leaning, or dangerous trees that are within the
right-of-way and tall enough to strike the electrical wires in falling. (WMED staff will
assess trees in questions prior to cutting).

Take downs over 8 inches in diameter (at chest level) may be compensated for at an
hourly rate. Takedowns of this size will be marked with flagging tape and pre-approved
by a WMED representative prior to cutting. Takedowns which are too large to be chipped
will be cut into lengths and stacked neatly so as not to encroach on the traveled way.

. No stumps left will exceed 6 inches in height.

All brush cut will be chipped and hauled off in areas within 50 feet of roads, 100 feet of
any buildings and 50 feet from any water body, lake, river, or stream. Brush chipped
within these areas will be the responsibility of the contractor for disposal. Possible
disposal sites may be available through the Wolfeboro Municipal Electric Department.

Any hardwood tree takedowns will be cut into lengths no longer than 4 fect and left for
abutting landowners to utilize as firewood unless otherwise noted.

The contractor must have disposal methods and sites for the takedowns and removal of
large unwanted trees, which cannot be left on site. The cost for these removal and
disposal services will be encumbered by the Wolfeboro Municipal Electric Department as
required and will be evaluated by a WMED representative prior to removal.

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All cutting and trimming of off-road and island brush (where chipper access is not
feasible) will be windowed and slashed in a nature not to obstruct woods, roads, foot
paths, brooks, or stonewalls and not to exceed more than 4 feet above the ground.

Due to possible hazards and safety concerns, WMED requires that all trimming
contractors work during the following hours: 7:00 AM - 3:30 PM, Monday through
Friday. Exceptions to this normal work schedule will be during storm and power
restoration events. Availability to work during these events will be considered a
requirement during the term of this agreement. These hours will ensure that WMED will
have qualified personnel on duty to assist in the event of any accident or problem.

Contractor will avoid all areas where there is broken ground, secondary, neutral, or
primary wires, poles, insulators, etc., and report all such hazards to WMED personnel.

All work is to be performed with lines energized if possible. The voltages of the primary
located within the Wolfeboro system are 4160 grd Y/2400 and 12,470 grd Y/7200.
Should an outage be necessary for the contractor to safely perform their work, it must be
scheduled and approved by the Director of Operations. The Municipal Electric
Department personnel will perform all electrical work necessary to de-energize and re-
energize any lines for work. In the event of an accidental outage caused by the actions of
the contractor, the contractor's supervisor will immediately notify the office of the
Municipal Electric Department and report the outage.

It will be the contractor's responsibility to ensure that all bucket trucks working on
energized lines are dielectrically safe in accordance with ANSI Standard A92.2.

The contractor warrants that they will utilize capable, experienced, qualified, and
dependable workers in the performance of work under this contract. The contractor also
warrants they will utilize experienced, capable, qualified, and dependable supervisors of
their crews performing work under this contract. Said supervisors will be able to read,
write, and communicate in fluent English. The Municipal Electric Department reserves
the right to request the removal from any projects, any employee of the contractor, in
order to protect the interest of the Municipal Electric Department. The Municipal Electric
Department also reserves the right to require removal of any equipment or tool that the
Municipal Electric Department deems unsafe or inadequate for the work required. If the
contractor is called upon to replace any work for defective workmanship, replacement
will be done at no expense to the Municipal Electric Department.

The contractor warrants that all work performed by their crews for the Municipal Electric
Department will be done in a safe and skillful manner in the accordance with the Clearing
Specifications, American National Standards for tree care operations, and the Safety
Rules and Procedures of the Municipal Electric Department.

The contractor shall be responsible for providing all their crews with the appropriate

Personal Protective Equipment (PPE) to perform the work as required.

A representative of WMED will distribute notification slips of trimming to abutting
landowners prior to cutting on a project site.

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. The contractor must have the ability to provide flaggers for traffic control when speed

reduction and traffic diversions cannot be adequately done with signs and channeling
devices. Any work area protection set up required by the contractor while working on
Town or State roads shall be done in accordance with the NH Department of
'Transportation regulations. Employees performing flagging duties shall wear a hard hat,
eye protection, and fluorescent orange vest and use a stop/slow paddle.

If a storm event/emergency situation arises, Wolfeboro Municipal Electric Department
will be given first refusal for the contract tree crew(s) working for WMED for
assistance and/or standby requests.

All customer questions and concerns should be directed to Jim Shannon or Jeremy
Mitchell of the Wolfeboro Municipal Electric Department prior to trimming.

All non-emergency billable hours will be based on an eight-hour workday billable from
133 Middleton Road.

TOWN OF WOLFEBORO
INSURANCE REQUIREMENTS

Insurance:

Contractor, and all subcontractors, shall procure and maintain for the duration of the contract
the following coverages, and shall provide a certificate and endorsement naming the Town and
its officials, employees, volunteers, and agents as additional insured. These coverages shall be
primary and on a non-contributory basis in the event there is other insurance applicable. The
Town must be provided with notice of cancellation of coverages at least thirty days prior to
cancellation.

Commercial General Liability $2,000,000 per occurrence / $5,000,000 aggregate

Automobile Liability $1,000,000 per accident for bodily injury and property
damage

Workers Compensation As required by NH Statute

Employer's Liability $1,000,000 per accident, injury, disease

Jf design and construction are involved:

Professional liability $2,000,000 per occurrence / $5,000,000 aggregate

Builder's risk value of completed project with no co-insurance penalty,
Town named as loss payee.

Indemnification:

To the fullest extent permitted by law, Contractor shall protect, indemnify, save, defend and
hold harmless Town, including its officers, officials, volunteers, employees, and agents, from
and against any and all liabilities, obligations, claims, damages, penalties, causes of action, costs
and expenses, including reasonable attorney and paralegal fees, which Town, and/or its
officers, officials, volunteers, employees, and agents may become obligated by reason of any
accident, bodily injury, personal injury, death of person, or loss of or damage to property, arising
indirectly or directly in connection with or under, or as a result of this agreement, but only to

the extent caused in whole or in part by any contractor, subcontractor, and/or agent.

Updated 3-3-2026 per Primex