ETC Brick Repair

GRAND RIVER DAM AUTHORITY RFQ/RFP#3651
Solicitation Cover Page
1. Solicitation#:3651
2. SolicitationIssueDate:April7,2026
3. BriefDescriptionofRequirement:
The Grand River Dam Authority is seeking quotesfor Brick Repair Services
4. ResponseDueDate:April13th,2026, Time:4:00PMCentral Time
5. ContractingOfficer:
Name:MelissaRickman
Phone:918-370-6969
Email:melissa.rickman@grda.com
Grand River Dam Authority is an agency of the State of Oklahoma.
GRDA Engineering & Technology Center*9933 E 16thStreet* Tulsa, Oklahoma 74128*918-256-5545

GRAND RIVER DAM AUTHORITY RFQ/RFP#3651
This is a standard bid. Please scan and email your quote to Melissa.Rickman@grda.comThe bid opening date
for this RFQ is 04/07/2026 at 04:00 PM CST
Please read all information in bid packet for specs and scope of work.
Question & Answer Deadline will closeApril 10, 2026, by 10:00 AM Central Time.
A completed non-collusion certificate is required and must be submitted with your bid.
This form must be signed by an authorized representative of your company in the space provided onthe
forms.
MINIMUM SAFETY REQUIREMENTS
The Grand River Dam Authority (GRDA) will consider the safety records of potential contractors prior to
awarding bids on contracts. Any bid submitted must include the following documents:
The Bidder shall include the past five (5) years' Occupational Safety and Health Administration (OSHA) 300
and OSHA 300A logs
The Bidder shall include the past five (5) years' National Council on Compensation Insurance (NCCI) worker's
compensation experience rating sheets
GRDA requires that Bidders answer the following questions and submit supporting documentation upon
request:
1.Does the Bidder have a written safety program? Yes No
2.Does the Bidder conduct regular site safety inspections? Yes No
3.Does the Bidder have an active safety training program? Yes No
If any subcontractors are used, Contractor must obtain advanced GRDA approval inwriting. Prior to such
approval, all subcontractors may be required to submit the documents defined in the Minimum Safety
Requirements section of this documentand the Safety and Construction Standards for New and Existing
Residential Docks located on Grand River Dam Authority Lakes.
The award to the successful bidder will be based on best value criteria thatmeetthe specifications listed
below and the requirements herein. Preference may be given to vendors that accept EPay as method of
paymentif analysis estimates that such appears to result in a lower cost to GRDA.Additional payment
terms may also be taken into consideration in the analysis process.
GRDA will take into consideration past performance and ability to meet delivery deadlines in the evaluation.
Grand River Dam Authority is an agency of the State of Oklahoma.
GRDA Engineering & Technology Center*9933 E 16thStreet* Tulsa, Oklahoma 74128*918-256-5545

GRAND RIVER DAM AUTHORITY RFQ/RFP#3651
****** Read the General Bidding Instructions attached to this RFQ for further instructions. ******
Grand River Dam Authority is an agency of the State of Oklahoma.
GRDA Engineering & Technology Center*9933 E 16thStreet* Tulsa, Oklahoma 74128*918-256-5545

RFQ / RFP #
GRAND RIVER DAM AUTHORITY
CERTIFICATE OF NON-COLLUSION AND RELATIONSHIPS
The undersigned, of lawful age, being first sworn upon oath, deposes and states as follows:
A. For purposes of competitive bids, I certify:
1. I am the duly authorized agent of
(Company Name)
the bidder submitting the competitive bid which is attached to this statement, for the purpose of certifying the facts
pertaining to the existence of collusion among bidders and between bidders and state officials or employees, as well
as facts pertaining to the giving or offering of things of value to government personnel in return for special
consideration in the letting of any contract pursuant to said bid;
2. I am fully aware of the facts and circumstances surrounding the making of the bid to which this statement is attached
and have been personally and directly involved in the proceedings leading to the submission of such bid; and
3. Neither the bidder nor anyone subject to the bidders direction or control, has been a party:
a. To any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed price or to
refrain from bidding;
b. To any collusion with any state official or employee as to quantity, quality or price in the prospective contract, or
as to any other terms of such prospective contract; or
c. In any discussions between bidders and any state official concerning exchange of money or other thing of value
for special consideration in connection with the prospective contract;
B. I certify, if awarded the contract, whether competitively bid or not, neither the contractor nor anyone subject to the
contractors direction or control has paid, given, or donated, or agreed to pay, give, or donate any officer or employee of
the State of Oklahoma any money or thing of value, either directly or indirectly, in procuring the contract to which this bid
and statement relates.
C. I certify that I have disclosed below the names of all persons and the positions they hold within their respective
companies or firms of:
1. Any partnership, joint venture or other business relationships now in effect or which existed within one (1) year
prior to the date of this statement with any architect, engineer, or other party to the project to which this bid relates;
2. Any such business relationship now in effect or which existed within the one (1) year prior to the date of this
statement between any officer or director of the bidder and any officer or director of the architectural or
engineering firm, or other party to the project to which this bid relates; or
3. If none of the above-mentioned business relationships exist, I have provided a statement to that effect.
_________________________________________________________________________________
(Names and titles of business relationships or a statement of non-existence. Use additional sheet if necessary)
D. I further certify that I have disclosed below any known business or familial relationship in effect or which existed within
one (1) year prior to the date of such statement between any officer or director of the bidding company and any employee
of the Grand River Dam Authority in accordance with 74 O.S. 85.22C. If none of the above-mentioned relationships
exist, I have provided a statement to that effect.
__________________________________________________________________________________
(Names and description of relationship or a statement of non-existence. Use additional sheet if necessary)
I hereby swear or affirm, under penalty of perjury, that the forgoing information is true and correct.
________________________________________ ________________________________________
Bidder Signature Bidder Printed Name
________________________________________ ________________________________________
Bidder Printed Title Date

GENERAL BIDDING INSTRUCTIONS
FOR STANDARD & EMERGENCY BIDS
GRAND RIVER DAM AUTHORITY
Bidsshallbe submitted tothedesignatedpurchasingagentattheGrandRiverDamAuthority(hereinafterreferredtoas
GRDA or the Authority) at the address on the attached RFQ or RFP form on or before the date (and time, if
applicable) indicated. Bids shall be in conformity with these and any additional instructions to bidders and shall be
submitted on GRDAs form. TheRFQ(RequestforQuote)orRFP(RequestforProposal)form mustbecompleted
infullandsignedbythebidder.Ifyourbidresponsenecessitatesadditionalspace,youmayattachadditionalpages;
however, theRFQorRFPform mustbecompleted,signedandreferencetheadditional pages. Allbidresponsesshall
be typewritten or handwritten in ink, and any corrections to bids shall be initialed in ink. Quotations or proposals
submittedin pencil shallnotbeaccepted.
QuotationsorproposalsmaybesubmittedtoGRDAviapostalmail,deliveryservice, e-mail,providedallrequired
signaturescan be transmitted successfully.
Non-Collusion Certificate: RFQs or RFPs anticipated to exceed a total amount of $ 5,000 shall be accompanied by
aNon-Collusion Certificate. This certificate shall be completed by the bidder and include a signature in ink of
anauthorized company representative (preferably the bidder) with full knowledge and acceptance of the bid proposal.
Purchaseorders in excess of $ 5,000 will not be released to the successful bidder without receipt of a properly signed
certificateforthebid.
In the event the unit price and line total extension do not agree, the unit price shall be considered the quoted price
acceptedforevaluation.
Freight Terms: All prices shall be quoted . All packaging, handling, shipping anddelivery charges
shall be included in the unit price quoted for each line item. No exceptions shall be granted unlessapproved by the
guidelinesofthe GRDA ChiefFinancialOfficer or designee.
Other Surcharges: Any additional surcharges (such as HazMat charges, fuel surcharges, set-up fees, etc.) shall be
includedintheunitpricequotedforeachline item. Alladditionalchargesareconsideredapartofthecostofthegoods,
andbidsshallbe evaluated to includethese additional charges.
Tax-Exempt Status: GRDA is an agency of the state of Oklahoma and is specifically exempt from the payment of
sales tax by Oklahoma state statute, Title 68 O.S.A. 1356 (10). An excerpt from the statute shall be furnished upon
request.
Questions arising during the bidding process should be submitted via email to the GRDA purchasing agent
named on theRFQor RFP. The GRDA purchasing agentshall coordinate areplyfromthe enduser to ensurethatall
potential bidders are provided the same information. Under no circumstances shall a bidder discuss pricing with any
GRDAemployee prior to the bidopening.
All bids submitted shall be subject to GRDAs Purchasing Policy and Procedures, General Terms and Conditions, the
biddinginstructions andspecifications, the Oklahoma Open RecordsAct,other statutory regulations as applicable, and
any other terms and conditions listed or attached herein all of which are made part of this Request for Quote or
Request for Proposal.
GRDAreservestheright to waive any informalities,reject any andallbids, and to award a contract, as applicable,in the
bestinterestsoftheAuthority. Allbidresponsesbecomethepropertyof GRDAandaresubjecttotheOklahomaOpen
RecordsAct.GRDAshallendeavor toprotecttechnical informationdesignatedbythebidderasproprietaryinformation;
however, only technical information (i.e., trade secrets) may be considered proprietary pricing and other non-
technicalaspects of thequote shall be considered non-proprietary.
Sole Brand or No Sub Items: Items with a Sole Brand or No Sub designation in the description shall be
furnishedasthespecified manufacturer andmodel/part number. Noexception may betaken to thespecification, and no
alternate shall be accepted. In those cases where a manufacturer has discontinued the specified model/part number,
the bidder shall indicate so on the RFQ. If a replacement item is available, the new model/part number shall be
indicated on the RFQ form and the price quoted. It shall also be noted whether the replacement item is a direct
replacementfortheobsoletepartnumberoriginallyrequested.Ifnot,orifthespecificationsdifferinanyway,thebidder
shallexplainin detail, and corresponding drawings or descriptive literature shall beincludedwith the quote.
Page1of2
GRDAFinanceForm003(Rev )

GENERAL BIDDING INSTRUCTIONS
FOR STANDARD & EMERGENCY BIDS
GRAND RIVER DAM AUTHORITY
12. Approved Equivalents: Unless an item is designated as a Sole Brand or No Sub item, any manufacturers name,
brand name, information and/or catalog number listed in a specification is for informational or cross-reference purposes
and is not intended to limit competition. Bidders may offer any brand/manufacturer for which they are an authorized
representative, provided it meets or exceeds the specification of the listed item. However, if quoting an equivalent
product, bidders shall indicate on the RFQ form the manufacturers name and part number. Bidder shall also submit any
drawings, descriptive literature and specifications for evaluation purposes. Reference to literature submitted with a
previous bid shall not satisfy this provision. The bidder shall also provide written confirmation that the proposed
equivalent will meet the requested specifications and is not considered an exception. Bids which do not comply with
these requirements may be rejected. GRDA warehouses are not permitted to accept any item with a part number
differing from that quoted by the bidder. Bids lacking any written indication of intent to furnish an alternate brand, model
or part number shall be considered to be in complete compliance with the specifications as listed on the RFQ.
13. Insurance Certificates: Any service to be performed that requires the vendors employees, vehicles or equipment to be
on any GRDA property must be covered by minimum insurance requirements. The work scope to be performed for the
Authority shall be evaluated and the minimum insurance requirements shall be provided to prospective bidders with the
RFQ or RFP. Evidence of insurance coverage shall be furnished in the form of a Certificate of Insurance, and shall be
submitted with the bid response. Bidders shall disclose any subcontractors to be used, and the Authority shall consider
the supplier as the single point of contact. The supplier shall assume responsibility for the performance of the
subcontractor. Policies shall remain current for the duration of the requested service period, and GRDA shall be notified
of any cancellation or revision to policies. Purchase Orders shall not be released to the successful bidder without a
current Certificate of Insurance naming GRDA as certificate holder on file. A Memorandum of Insurance shall not be
acceptable for this requirement.
14. MSDS: Material Safety Data Sheets shall be furnished to GRDAs Safety Department at the address noted on the PO
prior to delivery of items.
15. Purchase Orders shall be awarded to the lowest and best or best value bidder. Line items may be split into multiple
orders, taking low items from each respective bidder, or orders may be awarded on an all or none basis, whichever is
in the best interests of the Authority. Award decisions are further subject to consideration of any additional terms and
conditions contained in the bid proposal. Vendor protests must be submitted in writing to the Central Purchasing Unit of
GRDA within thirty-six (36) hours of award of Contract or Purchase Order.
16. Successful vendor shall deliver the merchandise or perform the service as quoted. Substitutions or changes without
prior approval of the GRDA purchasing agent shall be rejected and returned at the vendors expense.
17. Bidder Responsibilities: Bidders are to transact all phases of the purchasing function directly with the GRDA
purchasing agent. Bidders are to conduct all written and verbal communication with the Authority through the GRDA
purchasing agent. Bidders are to conduct negotiations ethically, without attempts to influence through offers of gifts or
entertainment. Bidders are to make available as requested any technical information which might be of benefit in the bid
evaluation.
18. Supplier List: The Finance Department maintains a current listing of suppliers with a cross-reference as to products
and services offered. Suppliers may have their names added to the list by submitting a completed Vendor
Registration/Payee Application, and shall notify the Authority of any updated information. Suppliers who do not meet
quoted shipping dates or lead times, supply products or services of poor quality, substitute items of unequal quality,
continually over-ship or under-ship items, or do not invoice properly may be placed under suspension or disqualified
from the active supplier list. Suppliers may voluntarily request to be removed from the supplier database.
19. Service Contracts: By submitting a bid for services, the bidder certifies that they, and any proposed subcontractors,
are in compliance with 25 O.S. 1313 and participate in the Status Verification System. The Status Verification System
is defined in 25 O.S. 1312 and includes, but is not limited to, the free Employment Verification Program (E-Verify)
available at www.dhs.gov/E-Verify. This shall remain in effect through the entire term, including all renewal periods, of
the contract. The State may request verification of compliance for any contractor or subcontractor. Should the State
suspect or find the contractor or any of its subcontractors are not in compliance, the State may pursue any and all
remedies allowed by law, including, but not limited to: suspension of work, termination of the contract for default, and
suspension or debarment of the contractor. All costs necessary to verify compliance are the responsibility of the
contractor.
Page2of2
GRDAFinanceForm003(Rev0

BIDDERS EXCEPTION STATEMENT TO TERMS AND CONDITIONS
All Bidder representations will be relied on by GRDA in its evaluation of the bid to this RFQ.
One of GRDAs evaluation criteria will be the number and extent of the exceptions to GRDAs
terms and conditions. Bidders shall be presumed to be in agreement with GRDAs terms and
conditions unless the Bidder takes specific exception to one or more of the terms as stated below.
Whether or not exceptions are taken, Bidders must submit this statement as part of their bid.
Bidders must clearly identify all exceptions to the terms and conditions. Bidders must also state
with specificity the reasons for taking exceptions and all modifications and/or additional terms it
proposes to be included in the contract or terms and conditions. If exceptions are not identified in
this statement, any exception raised following the notification of the award of the contract could
result in the revocation of bid award and being rejected from further consideration.
PRINT THE WORDS "NO EXCEPTIONS" HERE _______________________ IF THERE
ARE NO EXCEPTIONS TAKEN TO ANY OF THE TERMS AND CONDITIONS.
IF THERE ARE EXCEPTIONS TAKEN TO ANY OF THESE TERMS AND CONDITIONS,
SUCH EXCEPTIONS MUST BE CLEARLY STATED IN THE TEXT BOX BELOW AND
SUBMITTED AS PART OF YOUR PROPOSAL. ANY MODIFICATION TO TERMS IS
SUBJECT TO GRDAS REVIEW AND EXPRESS WRITTEN APPROVAL.
If you provide a sample copy of your form contract or terms and conditions, you still must
identify all exceptions you have to GRDAs terms and conditions.
EXCEPTIONS TO GRDA TERMS AND CONDITIONS:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________

ADMINISTRATION
PO Box 669
Chouteau, OK 74337
918-256-5545
GRDApaymentoptions are EPay (PreferredPaymentMethod)or ACH.
GRDAVisa Payment(EPay Program)
Preference may be giventovendorsthatacceptEPay as methodofpaymentif
analysis estimates thatsuchappearstoresultina lowercost to GRDA. Additional
paymentterms may alsobe takenintoconsiderationinthe analysis process.
NOTE:This is nota creditcardpaymentattime ofsale (POStransaction).Itisan
electronicVISApaymentafteran invoice hasbeen submitted and processed for
payment.Paymenttermson VISApaymentsare in accordance with those agreed upon
on the solicitation and the resulting PO/Contract.
When a vendorelectsto acceptpaymentbyEPay,the vendorwillbe assigned a 16-digit
ghostaccountnumber(no physicalplastic)which remainsata zerocreditlimituntilan
invoice isreceived fromthe vendorand processed byGRDAAccountsPayable.Once
an invoice froma vendorhasbeen processed forpaymentthe vendorwillreceive a
secure remittance advice via emailproviding theinvoice information and fullcard
accountinformation authorizing thevendorto run the card and postthe transaction at
which time the accountcreditlimitwillreturn to zerountilthe nextpayment.
To learn more aboutthe benefitsofthe Visa paymentprogram,and to obtain answersto
FAQ,clickorcopyand paste the following URL into yourbrowser:
www.bankofamerica.com/epayablesvendors.
WillacceptpaymentbyVisa: Yes____ No ____ (checkone)
Visa acceptance signature:_________________________
Designated AccountsReceivable ContactforVisa remittance advices:
Name: __________________________
Phone: __________________________
Email: __________________________
If a vendor elects to not accept EPay as the payment method, additional terms which
provide discounts for earlier payment may be evaluated when making an award.Any
such additional terms shall be for discounts for payment to be made no less than ten (10)
days and may increase in five (5) day increments up to thirty (30) days. Discounts offered
must be in half or whole percent increments. The date from which the discount time is
calculated shall be the date of a valid invoice. An invoice is considered valid if it is sent to
the proper recipient, the invoiced goods or services have been received, and the invoice
includes sufficient detail as identified in the solicitation.

ADMINISTRATION
PO Box 669
Chouteau, OK 74337
918-256-5545
GRDA Request for ACH Transaction and Authorization Form
Thank you for providing the following information as GRDA moves toward a more
efficient method of ACH as the payment method to our vendors. Please add the ACH
routing and account number to future invoices if possible.
Vendor Information
Name:_______________________________
Address: _____________________________
City:_______________ State:____________ Zip Code:___________
Email: _______________________________
Phone:_______________________________
Send EFT Email Remittance Advice Yes No
If yes, please include email address: ________________________________________
ACH Delivery:
Bank Routing Number: ___________________________
Account Number:________________________________
Bank Name: ____________________________________
Bank Address: ___________________________________
City:_______________ State:____________ Zip Code:___________
Beneficiary Name: ________________________________
Vendor verification signature: __________________________________
Thank you for your business!
Sincerely,
Accounts Payable Department
Accounts.payable@grda.com