Bid 27-100 HVAC Units at BES

LAMAR COUNTY SCHOOLS
Bid Qualification Specification Form
HVAC Units at Bellevue Elementary Cafeteria
Bid 27-100
Having examined the specifications outlined on the attached sheets, my firm agrees to furnish,
deliver and install items and provide equipment and services according to your specifications
and instructions at the indicated prices. I understand and accept the instructions and conditions
under which the bid is submitted.
This bid will consist of a Proposal Response Form that provides an amount per site and
Conditions/Specifications. I understand that a company officer's signature is required on each
form and unless this has been done, our bid may be considered incomplete and therefore
rejected.
I understand that a Pre-Bid Meeting will be required to become acquainted with all local
conditions, which may affect the installation of the units. The mandatory pre-bid will be at
8:30am on Wednesday, September 30, 2026, at Bellevue Elementary Cafeteria. A
representative from the Lamar County School District will be present at The Oak Building to
greet and escort you to the cafeteria.
By submitting this bid, I hereby agree that my company can meet all specifications and
conditions included in this packet and the amounts included are firm prices.
Firm submitting Bid/Proposal:_________________________________________________
Legal Organization of Bidder:_________________________________________________
Mailing Address of Bidder:____________________________________________________
City: ________________________State: ___________Zip Code:_____________________
Telephone Number: _______________________Fax Number: _______________________
_____________________________ _________________________________________
Printed or Typed name of Bidder Signature of Bidder

Lamar County Schools
HVAC Units at Bellevue Elementary Cafeteria
Bid 27-100
Official bid documents can be downloaded from Central Bidding at www.centralbidding.com.
Electronic bids can be submitted at www.centralbidding.com. Electronic bids received will be
stored in an electronic lockbox until the time designated for opening. For any questions relating
to the electronic bidding process, please contact Central Bidding at 225-810-4814.
Any questions regarding these specifications should be addressed to Lana Baker, Purchasing
Manager, at 601-794-1030 x 1013 or email bids@lamarcountyschools.org.
The purpose of this bid is to obtain pricing from a qualified and reasonable vendor who can
provide HVAC units for Bellevue Elementary.
Bids submitted by facsimile (fax) or email will NOT be accepted.
Physical submissions must be sealed and contain exactly one complete original proposal clearly
marked as the original. Bids must be submitted via one of three allowed methods: electronically
through Central Bidding, mailed (USPS, FedEx or UPS) or hand delivered with the following
label prominently on the outside:
Bid Request
HVAC Units at Bellevue Elementary Cafeteria
Lamar County Schools
Bid 27-100
Lana Baker, Purchasing Manager
bids@lamarcountyschools.org
424 Martin Luther King Drive
PO Box 609
Purvis, MS 39475
Bids responses will be received until 2:00pm (CST) on Tuesday, October 6, 2026, at which time
they will be opened and read publicly. All bids/proposals should be sealed and marked.
A Pre-Bid Meeting will be required to become acquainted with all local conditions, which may
affect the installation of HVAC units. The mandatory pre-bid will be at 8:30am on Wednesday,
September 30, 2026, at Bellevue Elementary Cafeteria. A representative from the Lamar
County School District will be present at The Oak Building to greet and escort you to the
cafeteria.
Advertisement dates: 9/17/26 and 9/24/26

Specs for the HVAC Units @ Bellevue
Elementary Cafeteria
1. Scope of Work
Equipment Removal
Remove 3 Mitsubishi Heat Pump outdoor units
Remove 6 Mitsubishi 4-way 2-ton cassettes
Remove 2 Mitsubishi wall-mount air handlers
Replacement Systems
Replace removed units with 3 new A2L R-32 Hitachi VRF systems configured as follows:
System 1:
1 x 6-ton 208/230V 3-phase Hitachi Heat Pump Condenser
3 x 2-ton 4-way Cassettes
3 x Controllers
System 2:
1 x 6-ton 208/230V 3-phase Hitachi Heat Pump
3 x 2-ton 4-way Cassettes
3 x Controllers
System 3:
1 x 6-ton 208/230V 3-phase Hitachi Heat Pump Condenser
2 x 2-1/2-ton Wall-Mount Hitachi Air Handlers
1 x Controller
2. Technical & Installation Requirements
Pull vacuum and perform pressure testing to verify zero leaks on the newly installed
Hitachi VRF A2L systems.
Utilize existing drain lines, line sets, and electrical power supply.

The contractor is responsible for supplying all miscellaneous parts necessary for
complete connections.
The contractor is required to supply and verify the correct refrigerant charge.
3. Contractor Certification & Licensing
The contractor must be certified through Hitachi.
The contractor must hold valid EPA certification.
Contractor must possess an active State Contractor License.
4. Testing, Commissioning & Warranties
Perform Factory Start-Up and Commissioning.
Provide the school with:
10-Year Parts Warranty
10-Year Compressor Warranty
1-Year Labor Warranty
5. Site Responsibilities & Cleanup
Transport all removed equipment to the on-site maintenance shop.
The winning bidder is NOT permitted to remove old units from premises.
The contractor is responsible for the removal and proper disposal of all construction
debris.
The contractor is responsible for repairing any damages to the building resulting from
unit installation.
6. Price Schedule / Bid Breakdown
Please provide itemized pricing for all equipment, labor, materials, removal, and commissioning
detailed in the scope of work.
Item No. Description Quantity Total Price ($)
1 Equipment Removal (3 outdoor units, 6 1 Lot
cassettes, 2 wall-mount handlers)

Item No. Description Quantity Total Price ($)
2 System 1: Hitachi 6-ton Heat Pump Condenser, 1 System
3 x 2-ton 4-way Cassettes, 3 Controllers &
Accessories
3 System 2: Hitachi 6-ton Heat Pump Condenser, 1 System
3 x 2-ton 4-way Cassettes, 3 Controllers &
Accessories
4 System 3: Hitachi 6-ton Heat Pump Condenser, 1 System
2 x 2.5-ton Wall-Mount Handlers, 1 Controller &
Accessories
5 Installation, Refrigerant Charging, Line Sets, 1 Lot
Drain Lines & Electrical Connections
6 Testing, Factory Start-Up, Commissioning & 1 Lot
Warranties
TOTAL Total Lump Sum Bid Price $
Bidder Information & Authorization:
Company Name: __________________________________
State Contractor License #: ________________________
EPA Certification #: ______________________________
Authorized Representative Name & Title: __________________________________
Signature & Date: ______________________________________________________