RFP: Blue Ridge Community College Flat Rock Building Internal Doors Replacement

Henderson County Capital Projects
100 North King Street, Project Management
Hendersonville, North Carolina 28792
___________________________________________________________________________________
Memorandum To: Interested Qualified Bidders
From: Bryan Rhodes
HC Capital Projects Director
Brian Cotton
HC Capital Projects Superintendent
Ronnie Kilby
HC Capital Projects Project Coordinator
Marshall Morris
Blue Ridge Community College Director of Capital Projects
Subject: Request for Proposals:
Blue Ridge Community College Flat Rock Building Replace Internal Doors
Date: September 29, 2026
Mandatory Pre-Bid Meeting: October 7th, 2026 @ 11:30AM
Flat Rock Building Main Entrance
Blue Ridge Community College
625 College Drive
Flat Rock, NC 28731
Proposals are due: October 21st, 2026 by 3:00 pm
Henderson County Government Offices
Attention: Bryan Rhodes
100 North King Street, Project Management
Hendersonville, NC 28792
Location of Work: BRCC Flat Rock Building
625 College Drive
Flat Rock, NC 28731
Last Day for Questions: October 9th, 2026 at 4:00 pm. Question must be in written
form by email or USPS letter on or before, but NLT date
indicated. Submit all questions to:
the BRCC Capital Project Coordinator
(Marshallm@blueridge.edu).
Sealed hard copy bids will be received from bidders by Henderson County at the Henderson County
Government Offices, 100 North King Street, Project Management Suite, Hendersonville, North Carolina
28792 until October 21st, 2026 @ 3:00 pm.
GENERAL:
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Henderson County Capital Projects
100 North King Street, Project Management
Hendersonville, North Carolina 28792
___________________________________________________________________________________
Henderson County requests proposals to provide a turnkey project inclusive of all labor, materials, traffic
control, supervision, disposal fees, permits, inspections to provide and install new interior doors and transfer
the existing door hardware to the new doors in the Flat Rock building on the campus of Blue Ridge
Community College. Work to include providing & installing wire glass vision kits. Contractor to be
responsible for all field measurements to ensure correct fit of the doors. Contractor is to meet or exceed all
requirements and specifications outlined in the RFP and Pre-Bid. All work areas to be left in a clean and
good condition.
Time of Completion: The awarded Contractor may commence work immediately upon receipt of
o
purchase order. Contractor must be complete by February 28th, 2027.
Contractor must submit a timeline for beginning and completion of the project.
o
Contractor will be responsible for all utility disconnections and reconnections in regards to any
o
keypads, ADA door openers or access controls.
Furnish the necessary supervision, labor, tools, equipment and materials to complete the work
o
outlined in the RFP and pre-bid meeting.
Work schedule limitations to be coordinated with the Blue Ridge Community College Director of
o
Capital Projects. Work to be coordinated around classroom schedules. This might result in some
evening or weekend work as required.
Project includes disposal of all debris & packing materials offsite at the Contractor's expense. Blue
o
Ridge Community College reserves the right to salvage any doors or hardware before the Contractor
disposes.
The contractor will not be allowed to use College dumpsters. Construction dumpsters will be the
o
responsibility of the Contractor and at the Contractor's expense.
Contractor will provide traffic flaggers for any road or lane closures needed for delivery of
o
equipment or work to be done.
Daily Cleanup of all affected work areas and paths of entry and material delivery or removal.
o
Any damage to buildings, walk ways, pads, patios and foliage will be the responsibility of the
o
Contractor to repair or replace at their expense.
Scope of Work:
See attached "Flat Rock Room Locations"
Any and all doors are required to have metal fire ratings tags installed. If the doors come without the tags, it
will be at the Contractor's expense to have the doors certified and tagged.
It will be the Contractors sole responsibility to take any and all measurements to ensure proper operation &
the transfer of all associated hardware.
BRCC reserves the right to keep any all doors once they have been removed by the Contractor. Doors that
are not claimed by BRCC will be disposed of at the Contractors expense.
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Henderson County Capital Projects
100 North King Street, Project Management
Hendersonville, North Carolina 28792
___________________________________________________________________________________
BRCC reserves the right to keep any and all vision kits. Vision kits not claimed by BRCC will be disposed
of at the Contractors expense.
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Alternates #1: 1st Floor Replace Interior Vestibule Painted Metal Doors with New: Additional cost to
upgrade interior painted doors to match the bronze exterior storefront doors. Any existing door closures that
are painted would be replaced with new factory finish door closures. Price includes new removable mullion
with locking mechanisms with SFIC to accept BRCC provided Yale SFIC core. Price to include transferring
existing locks, crash bars, ADA door openers and all associated hardware. If existing hardware is not
compatible, price will include required locks and all associated hardware.
--------------------------------------------------------------------
Alternate #2: 2nd Floor Replace Interior Vestibule Painted Metal Doors with New: Additional cost to
upgrade interior painted doors to match the bronze exterior storefront doors. Any existing door closures that
are painted, would be replaced with new factory finish door closures. Price to include new removable
mullion with locking mechanisms with SFIC to accept BRCC provided Yale SFIC core. Price to include
transferring existing locks, crash bars, ADA door openers and all associated hardware. If existing hardware
is not compatible, price will include required locks and all associated hardware.
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Alternate #3 Add Schlage Keypad (like existing in Police Suite) to #210 Storage Room: Provide &
install Schlage keypad lock like what are existing in the Police suite. Install to include any wiring required.
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Henderson County Capital Projects
100 North King Street, Project Management
Hendersonville, North Carolina 28792
___________________________________________________________________________________
Alternate #4 Hallway Door to Police Waiting Area: Additional cost to upgrade the interior painted door
to match the bronze exterior storefront doors. Existing painted door closure would be replaced with new
factory finish door closure. Price to include transferring existing lock and all associated hardware.
--------------------------------------------------------------------
Alternate #5 Inner Door on 2nd Floor Connector Hall: Additional cost to upgrade interior painted door to
match the bronze exterior storefront doors. Existing painted door closure would be replaced with new
factory finish door closure. Price to include transferring existing locks, crash bars, all associated hardware.
*****************************************
Alternate #6 Door to #112 Small Business Suite: Additional cost to upgrade the interior painted door to
match the bronze exterior storefront doors. Existing painted door closure would be replaced with new
factory finish door closure. Price to include transferring existing lock and all associated hardware.
****************************************
Alternate #7 Double Doors to Equipment Area: Additional cost to upgrade interior painted double doors
to match the bronze exterior storefront doors. Any existing door closures that are painted, would be replaced
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Henderson County Capital Projects
100 North King Street, Project Management
Hendersonville, North Carolina 28792
___________________________________________________________________________________
with new factory finish door closures. Price to include transferring existing locks and all associated
hardware.
-----------------------------------------------------------------
The following information must be included in the proposal:
1. All applicable licensure with North Carolina.
2. General Workday Schedule for "all anticipated workday start and completions" or stoppage.
3. Warranty on all above work
4. Proposals to be in the form of a proposed contract signed by the bidder and ready for the
County's approval.
5. Include a copy of COI and W-9 form.
6. Proposals should include a lump sum price for the base bid work with separate pricing for each
alternate listed.
7. Contractor is required to price all alternates as well as base bid price.
8. Include all applicable taxes in proposal. Henderson County is not tax exempt.
9. Payment and Performance bond for 100% of the base bid are required for proposals over
$300,000.00.
10. Bid Bond is required on proposals over $500,000.00, in an amount equal to but not less than five
percent (5%) of the bid.
**Project will be awarded based on base bid.**
Base Bid:
$__________________________________
*****************************************
Alternate #1 1st Floor Replace Interior Painted Metal Doors with New:
$__________________
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Henderson County Capital Projects
100 North King Street, Project Management
Hendersonville, North Carolina 28792
___________________________________________________________________________________
*****************************************
Alternate #2: 2nd Floor Replace Interior Painted Metal Doors with New:
$_________________
*****************************************
Alternate #3 Add Schlage Keypad (like existing in Police Suite) to #210 Storage Room:
$_________________
*****************************************
Alternate #4 Hallway Door to Police Waiting Area
$_________________
****************************************
Alternate #5 Inner Door on 2nd Floor Connector Hall:
$__________________
****************************************
Alternate #6 Door to #112 Small Business Suit:
$__________________
****************************************
Alternate #7 Double Doors to Equipment Area:
$__________________
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Henderson County Capital Projects
100 North King Street, Project Management
Hendersonville, North Carolina 28792
___________________________________________________________________________________
ADD/DEDUCT:
Additional price per door to upgrade the fire rating from 20 minutes to 45 minutes $______________
Deduct per 6"x24" wire glass vision kit $______________
Deduct per wood door in an interior office suite $_________________
Price per unit to replace an existing ADA automatic door opener (for example, the opener on the door at the
main entrance vestibule) with a new automatic door opener. $________________
SITE CONDITIONS:
1. The Flat Rock building is very active with teaching throughout the days and evenings Monday
through Saturdays. The Contractor will have to schedule these areas around class schedules. A
schedule will be provided to the awarded Contractor.
2. Contractor will not be allowed to work on Graduation day. Graduation is presently scheduled for mid-
December. If this date changes, the awarded Contractor will be notified immediately.
3. The building will be occupied. Contractors and sub-contractors are limited to the work areas and
associated electrical rooms.
4. The College has testing which is required by the State and there may be times that noise from
machines and power equipment may not be allowed. Coordination of these times will be discussed
during construction meetings. A schedule of classes for the Spearman building will be provided to
the contractor before the start of the job.
5. A 120 volt/ 20 amp/ single phase circuit will be provided by the owner for power tools. Any
electrical needs beyond this are the responsibility of the Contractor.
6. If the Contractor requires a dumpster, this will be the responsibility of the Contractor. The contractor
will not be allowed to use College dumpsters. Space for a contractor provided dumpster will be
provided at a designated area of the Spearman parking lot to be discussed during the Pre-bid.
7. Smoking is not permitted on the job site or the college campus. The Contractor and sub-contractors
are allowed to smoke inside their vehicles.
8. Contractor will need to barricade the work area with safety cones and caution tape to prevent
pedestrians from entering the work area.
9. No vehicles, cranes, or equipment will be allowed to cross or drive over sidewalks or concrete pads
and patios. Any damage to walkways, pads, patios and foliage will be the responsibility of the
Contractor to repair or replace at his expense.
10. All road closures for material delivery, hoists, lifts, etc. must be scheduled with the BRCC Project
Coordinator in advance. The Contractor must provide flaggers at any time roads or lanes are closed.
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Henderson County Capital Projects
100 North King Street, Project Management
Hendersonville, North Carolina 28792
___________________________________________________________________________________
11. All utility interruptions are to be scheduled with the owner. This includes times which the fire
notification may need to be taken offline for work.
12. Communication with students is not permitted. Shirts are required at all times.
13. Weapons are prohibited on school property. It is the policy of Blue Ridge community College that
the campus shall be free of unauthorized weapons. No Contractor, subcontractor or
employee, while on campus, shall carry or encourage another person to carry, whether openly or
concealed an unauthorized weapon as defined by G.S 14-284.1.
ACCEPTANCE OF WORK
1. Owner will verify that all doors are installed and adjusted properly and function properly and
professionally according to industrial standards.
2. Owner is to receive all warranties, maintenance manuals, product data, closeout documents.
See "Doing Business with Henderson County" for general information and Henderson County Insurance
and Bond Requirements at https://www.hendersoncountync.gov/county/page/doing-business-henderson-
county
Terms & Conditions:
Any proposal submitted to Henderson County shall be deemed to include all the Terms and Conditions
shown in the document found online at
https://www.hendersoncountync.gov/sites/default/files/fileattachments/henderson_county/page/42611/terms
_and_conditions_02.23.2022.pdf
These Terms and Conditions, which refer to a "purchase order", shall be deemed to be included in any
contract entered into as a result of this Request for Proposals ("RFP").
Any attempt by a proposed contracting party (the "Bidder") under the RFP to exclude any of these Terms
and Conditions shall cause any Proposal made in response to this RFP to be deemed to be non-responsive
(unless Henderson County has notified the Bidder that the funding source for the goods or work sought
under this RFP is not federal funds, in which case those provisions under number 15 of the Terms and
Conditions (and all subparts thereunder) may be excluded from a Proposal.
Henderson County reserves the right to reject any and / or all bids. Qualified contractors interested in
bidding on this project may contact Mr. Marshall Morris @ marshallm@blueridge.edu
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