RFP: Blue Ridge Community College Campus Wide Site Lighting Phase 3

Henderson County Capital Projects
100 North King Street, Project Management
Hendersonville, North Carolina 28792
___________________________________________________________________________________
Memorandum To: Interested Qualified Bidders
From: Bryan Rhodes
HC Capital Projects Director
Brian Cotton
HC Capital Projects Superintendent
Ronnie Kilby
HC Capital Projects Project Coordinator
Marshall Morris
Blue Ridge Community College Capital Project Coordinator
Subject: Request for Proposals:
Campus Wide Additional Site Lighting (Phase 3)
Date: September 29, 2026
Mandatory Pre-Bid Meeting: October 8th , 2026 @ 10:00 pm
Patton Building (Main entrance)
Blue Ridge Community College
180 East Campus Drive
Flat Rock, NC 28731
Proposals are due: October 22nd, 2026 by 2:00 pm
Henderson County Government Offices
Attention: Bryan Rhodes
100 North King Street, Project Management
Hendersonville, NC 28792
Location of Work: Patton Building
180 West Campus Drive
Flat Rock, NC 28731
Last Day for Questions: October 12th, 2026 at 4:00pm. Questions must be in written
form by email or USPS letter on or before, but NLT date
indicated. Submit all questions to:
BRCC Capital Project Coordinator
(Marshallm@blueridge.edu).
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Henderson County Capital Projects
100 North King Street, Project Management
Hendersonville, North Carolina 28792
___________________________________________________________________________________
Sealed hard copy bids will be received from bidders by Henderson County at the Henderson County
Government Offices, 100 North King Street, Project Management, Hendersonville, North Carolina 28792
until October 22nd, 2026 @ 2:00 pm.
**It is the sole responsibility of the vendor that its bid reaches Henderson County by the designated
date and time indicated above.**
Scope of Work:
GENERAL:
Henderson County requests proposals to provide a turnkey project inclusive of all labor, light poles, light
heads, all other materials, permits, supervision, inspections, traffic control, disposal fees to install (4) new
12'-13' poles and light heads and replace (1) existing 12'-13'' pole and light head located at Blue Ridge
Community College's Patton building.
CONTRUCTION SCHEDULE:
Contractor may start as immediately upon receipt of Purchase Order and receipt of approved submittals for
the light poles and heads. Contractor to be complete by February 26th, 2027.
Job Specifics:
Contractor to provide a turnkey project inclusive of all labor, materials, light heads, concrete bases, light
poles, pole base flanges and mounting bolts, base flanges, base covers, pole weather caps, light pole tenons,
traffic control, supervision, shipping, disposal fees, permits and inspections to install 4 new (orange circles
on map) replace 1 (blue circle on map):
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Henderson County Capital Projects
100 North King Street, Project Management
Hendersonville, North Carolina 28792
___________________________________________________________________________________
New New
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Henderson County Capital Projects
100 North King Street, Project Management
Hendersonville, North Carolina 28792
___________________________________________________________________________________
New New
Replace existing
Base and Pole:
American Nail Plate LTG, Inc (ANP Lighting) CB0702-4F12.188-XX-XX (NO SUBSTITUTION
ALLOWED) Contractor is to verify that these are, in fact, a visual & performance match for the existing
site lighting at the Patton building. with 4" fluted aluminum shaft, 12' pole, .188 wall thickness. Finish to
be determined by the Owner from ANP Lighting's standard color chart.
Light Head:
ANP LA223 (NO Substitutions)
Light Source & Wattages CPS39W18 (39W TIR Performance Platform)
Optics Type IV
Color Temperature 4000K
Mounting Source S4 (slips over 4" pole or tenon)
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Henderson County Capital Projects
100 North King Street, Project Management
Hendersonville, North Carolina 28792
___________________________________________________________________________________
Color to be determined from the manufacturer's standard color chart. It is BRCC's goal to match the color of
the existing Patton building site lighting.
Contractor is to verify that these are, in fact, a visual & performance match for the existing site lighting at the
Patton building. The original lights were:
ABL-Lithonia Lighting MRP LED 42C 350 50K SR4 MVOLT DBLXD.
Known Distributor for the poles and lights:
CED Electric
709-D S Grove St, Hendersonville, NC 28792
Michael Patterson (828) 692-4507 mpatterson@cedhendersonville.com
Graybar
124 Hilliard Ave, Asheville, NC 28801
Donnie Young (828) 771-7810 Donnie.Young@graybar.com
Crown Lighting
290 Haywood Rd. | Suite 202 | Asheville, NC 28806
Contact: Craig Allison (828) 228-7419 Callison@crown.lighting
Install any required electrical circuits for light poles and light heads
o
Make all connections including final connections with approved watertight connections.
o
All underground wiring to be in code compliant and approved conduit minimum size 1". All
o
underground conduit to be a minimum 18" depth and code compliant.
Contractor to design concrete bases, dig, form and pour concrete bases for light poles per
o
manufacture's specifications and local codes.
Light circuit to be fed from existing light circuits. Contractor to verify the panel will meet the needs
o
of the circuit required by the lights. Contractor to provide electrical breakers required.
All lighting circuits to be controlled by Contractor provided photocells. The location of the photocell
o
will be at a location that will allow the photocell to operate properly with coming on at dusk and
turning off a dawn. BRCC does NOT want individual photocells on each light head.
Boring is required under all asphalt roads, parking lots or concrete sidewalks. Any underground
o
boring locations required under all asphalt driveways and roads, concrete sidewalks, curbing and
concrete pads will be the responsibility of the Contractor. Underground boring is required under all
driveways, roads, concrete sidewalks, curbing and concrete pads unless previously approved by the
BRCC Capital Project Coordinator. If such approval is given for a specific area, the Contractor will
be responsible patching.
Contractor to provide all permits and inspections. Contractor will provide copies of the permits and
o
inspections to the BRCC Project Coordinator.
Contractor will call and schedule location services.
o
Contractor will provide locating services of private electrical lines.
o
BRCC has the right to claim possession of any removed light poles and heads. The Contractor will
o
take reasonable care when removing light poles and heads for BRCC to reuse these. Any poles and
light heads not claimed by BRCC will be the Contractor's responsibility to dispose of.
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Henderson County Capital Projects
100 North King Street, Project Management
Hendersonville, North Carolina 28792
___________________________________________________________________________________
All excess dirt is to be removed by Contractor and transported to location by ballfield discussed at
o
Pre-Bid.
All site work to be backfilled to existing elevation and raked smooth. The Owner will seed.
o
Install 4 light poles and light heads at new locations (orange circles on photo) and replace 1 existing
12'-13' poles & lights (blue circle on photo) to match new lighting.
Site Conditions:
UTILITIES
Any utility disruptions must be scheduled with the College at least 5 days ahead of time. This applies to all
utilities including electrical, gas, water, plumbing, sewer, telephone, TV cable and IT cables including fiber
optic.
The Contractor will be responsible for locating public and private utilities at his expense.
Contractor will be responsible for all utility disconnections and reconnections including electrical, gas,
plumbing, water, sewer, telephone TV cables and IT cables including fiber optic.
The Contractor should plan on providing a generator at his expense for all electrical needs for his tools and
equipment.
A standard hose bib located at the Patton building will be provided to the Contractor. All hoses and
connectors will be the responsibility of the Contractor. All hoses over walkways must be marked with safety
cones. No equipment is to be hosed off on concrete or pavement area. Any dirt and debris must be cleaned
up at the end of each work day.
Sanitary facilities will not be available at the job site. The Contractor will not be allowed to use restrooms
inside the buildings. The Contractor shall be responsible for the provision and maintenance of portable
toilets. A convenient location will be provided at a designated area of the Patton parking lot.
The Contractor will not be allowed to use College dumpsters. If the Contractor requires a dumpster, this will
be the responsibility of the contractor. Space for a Contractor provided dumpster will be provided at a
designated area of the Patton parking lot.
SECURITY
Contractors and subcontractors are limited to the work area.
Lifts, hoists and temporary storage pods for supplies may be parked at a designated area of the Patton
parking lot. BRCC will not be responsible for the security of this equipment or stored items.
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Henderson County Capital Projects
100 North King Street, Project Management
Hendersonville, North Carolina 28792
___________________________________________________________________________________
Free parking permits will be issued to the Contractor and his subcontractors. These must be displayed from
the rearview mirror and visible.
Weapons are prohibited on school property. It is the responsibility of Bluer Ridge Community College that
the campus be free of unauthorized weapons. No Contactor, subcontractor or employee, while on campus,
shall carry or encourage another person to carry, whether openly or concealed an authorized weapon as
defined by G.S 14-284.1.
USE OF SITE
At times there may be testing, tour groups or training exercises. There may be times that noise from
equipment and power tools may not be allowed. Coordination of these times will be discussed during the
construction meetings. A schedule of classes and training exercises will be provided to the Contractor before
the start of the job.
The Contractor may work Monday - Friday from 7:00am - 5:30pm. Work outside of these days and hours
may be granted by BRCC's project coordinator if requested in advance by the Contractor.
Communication with students is not permitted. The Contractor's access will be limited to the work areas.
Under no circumstances will the Contractor be allowed in any buildings. If access to any electrical rooms
inside the buildings is required, this access must be requested in advance by the Contractor and authorized
by BRCC's project coordinator.
**Project will be awarded based on total Base Bid**
BASE BID
$____________________
***********************************
The following information must be included in the proposal:
1. All applicable licensure with North Carolina.
2. General Workday Schedule for "all anticipated workday start and completions" or stoppage.
3. Warranty on all above work
4. Proposals to be in the form of a proposed contract signed by the bidder and ready for the
County's approval.
5. Include a copy of COI and W-9 form.
6. Proposals should include a lump sum price for the base bid work with separate pricing for each
alternate listed.
7. Contractor is required to price all alternates as well as base bid price.
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Henderson County Capital Projects
100 North King Street, Project Management
Hendersonville, North Carolina 28792
___________________________________________________________________________________
8. Include all applicable taxes in proposal. Henderson County is not tax exempt.
9. Payment and Performance bond for 100% of the base bid are required for proposals over
$300,000.00.
10. Bid Bond is required on proposals over $500,000.00, in an amount equal to but not less than five
percent (5%) of the bid.
ACCEPTANCE OF WORK
1. All work must be permitted by Henderson County and receive County inspections. Owner is to
receive written copies of all.
2. Owner is to receive all warranties, maintenance manuals, product data and closeout documents.
3. Contractor will provide Owner training. This training will include preventative maintenance
schedules and how to adjust or correct equipment as required for proper performance.
See "Doing Business with Henderson County" for general information and Henderson County Insurance
and Bond Requirements at https://www.hendersoncountync.gov/county/page/doing-business-henderson-
county
Terms & Conditions:
Any proposal submitted to Henderson County shall be deemed to include all the Terms and Conditions
shown in the document found online at
https://www.hendersoncountync.gov/sites/default/files/fileattachments/henderson_county/page/42611/terms
_and_conditions_02.23.2022.pdf
These Terms and Conditions, which refer to a "purchase order", shall be deemed to be included in any
contract entered into as a result of this Request for Proposals ("RFP").
Any attempt by a proposed contracting party (the "Bidder") under the RFP to exclude any of these Terms
and Conditions shall cause any Proposal made in response to this RFP to be deemed to be non-responsive
(unless Henderson County has notified the Bidder that the funding source for the goods or work sought
under this RFP is not federal funds, in which case those provisions under number 15 of the Terms and
Conditions (and all subparts thereunder) may be excluded from a Proposal.
Henderson County reserves the right to reject any and / or all bids. Qualified contractors interested in
bidding on this project may contact Mr. Marshall Morris @ marshallm@blueridge.edu .
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