VAR-General Engineering Service
| Location: | Ohio |
|---|---|
| Posted: | Dec 3, 2025 |
| Due: | Dec 30, 2025 |
| Agency: | County of Lorain |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 12-30-25 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
12-30-25
|
| Bid Title: |
VAR-General Engineering Service
|
| Category: | County Project Bids |
| Status: | Open |
| Bid Recipient: | Fiscal Department |
|
Attachment Preview
VAR-General Engineering Service
Lorain County Storm Water Management District
Response Due Date: December 30, 2025
The Lorain County Storm Water Management District will select a consultant team to provide
Services to the District for the upcoming NPDES Permit Period. The term is expected to be 5
years.
Services include update of the Stormwater Management Plan, Assistance in maintain the billing
database and producing the materials for the County Auditor to include on the tax bill; assistance
in implementing the Storm Water Management Plan and its 6 MCMs; have staff available to
back up for plan review and inspections if needed, have design capabilities for stormwater
projects including ditch restoration, storm sewer improvements, and stormwater controls;
assistance in maintaining GIS map of stormwater system and other tasks as may be required or
desired.
Required Prequalification, Combination of Prime Consultants and Sub consultants: NONE
There are no selection subfactors for this project.
It is anticipated that the selected Consultant will be authorized to proceed by April 1, 2026.
Findings, Suspended or Debarred Firms: Firms and Principals on the State Auditor Findings
for Recovery are not eligible for selection. Firms included on the current Federal list of firms
suspended or debarred are not eligible for selection.
Selection Procedures
The District will directly select a consultant based on the Letter of Interest (LOl). The
requirements for the LOl and the programmatic Consultant Selection Rating Form that will be
used to select the consultant are located on our website. Please visit
https://www.loraincountyohio.gov/Bids.aspx , for more information on the requirements for the
Letter of Interest.
Firms interested in being considered for selection should respond by submitting 3 unbound
copies of the Letter of Interest to the following address by 4:00 pm on the response due date
listed above.
Lorain County Fiscal Department
Attn: Fiscal Administrator
226 Middle Avenue
4th Floor
Elyria, OH 44035
Responses received after 4:00 PM on the response due date will not be considered.
Scope of Services
The Scope of Services document is included below.
Requirements for Letters of Interest, Programmatic Selection Process
A. Instructions for Preparing and Submitting a Letter of Interest
1. Provide the information requested in the Letter of Interest Content (Item B
below), in the same order listed, in a letter signed by an officer of the firm. Do not
send additional forms, resumes, brochures, or other material.
2. Letters of Interest shall be limited to ten (10) 8½" x 11" single sided pages plus
two (2) pages for the Project Approach (Item B.5 below).
3. Please adhere to the following requirements in preparing and binding letters of
interest:
a. Please use a minimum font size of 12-point and maintain margins of 1" on
all four sides.
b. Page numbers must be centered at the bottom of each page.
c. Use 8½" x 11" paper only.
d. Bind letters of interest by stapling at the upper left hand corner only. Do
not utilize any other binding system.
e. Do not provide tabbed inserts or other features that may interfere with
machine copying.
B. Letter of Interest Content
1. List the types of services for which your firm is currently able to provide for the
ongoing design and management of Storm Water Management Utility
organizations and systems.
2. List significant subconsultants, their current prequalification categories and the
percentage of work to be performed by each subconsultant.
3. List the Project Manager and other key staff members, including key
subconsultant staff. Include project engineers for important disciplines and staff
members that will be responsible for the work, and the project responsibility of
each.
Address the experience of the key staff members on similar projects, and the
staff qualifications relative to the selection subfactors noted.
4. Describe the capacity of your staff and their ability to perform the work in a timely
manner, relative to present workload, and the availability of the assigned staff.
5. Provide a description of your Project Approach, not to exceed two pages.
Confirm that the firm is familiar with the operations of the Lorain County Storm
Water Management District and address your firm’s: 1) Technical approach; 2)
Understanding of the project; 3) Your firm's qualifications for the project; 4)
Knowledge and experience concerning relevant ODNR, OEPA and local
standards, procedures and guidance documents; 5) Innovative ideas; 6) Your
firm's project specific plan for ensuring increased quality, reduced project delivery
time and reduced project costs.
Items 1 thru 4 must be included within the 10-page body of the LoI. Remaining space within the
ten (10) pages may be utilized to provide personnel resumes or additional information
concerning general qualifications.
Consultant Selection Rating Form
for
Programmatic Selections
Project: VAR-General Eng/Cons
Servs.
Project Type: Consulting and
Engineering, Design
Firm Name:
Category
Management & Team
Project Manager
Strength/Experience of Assigned
Staff including Subconsultants
Firm's Current Workload/
Availability of Personnel
Consultant's Past Performance
Project Approach
Total
Total Value
10
25
10
30
25
100
Scoring Criteria
See Note 1, Exhibit 1
See Note 2, Exhibit 1
See Note 4, Exhibit 1
See Note 3, Exhibit 1
Score
Exhibit 1 - Consultant Selection Rating Form Notes
1. The proposed project manager for each consultant shall be ranked, with the highest
ranked project manager receiving the greatest number of points, and lower ranked
project managers receiving commensurately lower scores. The rankings and scores
should be based on each project manager’s experience on similar projects and past
performance for the District and other agencies. The selection committee may contact
outside agencies if necessary. Any subfactors identified should be weighed heavily in
the differential scoring.
Differential scoring should consider the relative importance of the project manager’s role
in the success of a given project. The project manager’s role in a simple project may be
less important than for a complex project, and differential scoring should reflect this, with
higher differentials assigned to projects that require a larger role for the project manager.
2. The experience and strength of the assigned staff, including subconsultant staff, should
be ranked and scored as noted for Number 1 above, with higher differential scores
assigned on more difficult projects. Any subfactors identified in the project notification
should be weighed heavily in the differential scoring.
As above, other agencies may be contacted.
3. The consultants' past performance on similar projects shall be ranked and scored on a
relative, differential scoring type basis, with the highest ranked consultant receiving a
commensurately greater number of points. The selection team should consider and
consult other agencies as appropriate.
The differential scoring should consider the complexity of the project and any subfactors
identified in the project notification.
4. The consultant's workload and availability of qualified personnel, equipment and facilities
shall be ranked and scored on a relative, differential scoring type basis. The scoring
shall consider quantifiable concerns regarding the ability of a firm (or firms) rated higher
in other categories to complete the work with staff members named in the letter of
interest.
Scope of Services
The Lorain County Storm Water Management District hereby requests Letter of Interest
from qualified consultants to provide professional services for the following work:
Continued Development and Design of a Storm Water Utility organization and
systems that will include but may not be limited to funding development, billing
policies, business plan development, implementation plan, budgeting and other
necessary items.
Assistance in development and Implementation of Storm Water Management
Plan including updates to legislation as needed for compliance with NPDES
Permit and the requisite reporting.
Limited modeling and design work on an as needed basis.
Maintenance and updating of County GIS storm water mapping
Technical Assistance to County Engineer, Townships and partners for project
identification, development, estimating and design within the Storm Water
District’s existing programs
Assistance in plan review and inspection as needed.
Assistance in performing Dry Weather Screening in NEORSD areas and support
for remainder of MS4 area of District
Other services as determined necessary by the Board.
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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