Lease and Operation of the Casper Speedway

REQUEST FOR PROPOSALS ("RFP")
FOR
THE LEASE AND OPERATION OF THE
CASPER SPEEDWAY
THE CITY OF CASPER
CASPER, WYOMING 82601
The City of Casper, Wyoming, Parks, Recreation and Public Facilities Department, Parks
Division is seeking proposals from individuals or groups to lease and operate the 60 acre,
more or less, Casper Speedway racing facility located at 2117 East Road in North Platte
River Park. The proposals should be designed to provide the City with a clear
understanding of the individuals' or groups' qualifications to operate the facility. Please
respond to the Request for Proposals with the intent of portraying to the selection
committee that you are the most qualified, willing and able to successfully operate the
Casper Speedway. Individuals or groups responding will be evaluated and a short list
developed for formal interviews to be conducted at a later date. Three (3) copies of the
proposals shall be submitted to Randy Norvelle, Parks Manager; 1800 East "K" Street,
Casper, Wyoming, 82601, by Monday, October 19, 2026, at 3:00 p.m.
I. Introduction and Background
The City of Casper is soliciting this request for proposals with the intent of leasing
the Casper Speedway to the individual or group which is most qualified and able to
operate the facility for the purpose of automobile racing and other suitable events for
the enjoyment of the spectators and participants. It is also the intent of the City that
the facility be solely self-sustaining, with no direct or indirect City subsidy required
to sustain the operation.
It is the intent of the City that the selected applicant would lease the facility for a total
of three (3) years. The lease would be structured as a one-year lease with the City
having an option to renew the lease annually for up to two (2) additional years.
II. General Criteria for Evaluating Proposals.
Experience: The experience of the principal parties should be documented, in
particular, any experience in operations similar to that proposed by the City of
Casper. This experience will be examined on the basis of the following:
1. Experience in dirt track racing and/or track management;
2. Related experience in finance, promotions and management; and,
3. Specific information which might support the ability to manage the operations,
promotion, and finances of the operation.
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Expertise: Provide any information that may indicate specific expertise in the
following areas. Professional references shall be provided wherever practicable.
1. Track Operations;
2. Track Finances;
3. Event Promotions; and
4. Automobiles.
Workability: Provide information that would indicate the demonstrated ability to
work with a diverse group of individuals and/or groups and agencies.
Special Qualifications: Identify any specific qualifications which might make the
respondents uniquely qualified to provide the requested services. These may include
similar work experience related to another community of similar size, unique
familiarity with local racers, etc.
III. Property
A map and aerial view of the vicinity of the leased area is attached (Attachment A).
The property is more specifically described as an area located within Sections 33 and
34, Township 34 N., Range 79 W., with the following metes and bounds description:
Commencing at the northwest corner of Section 34, Township 34 N., Range 79 W.,
being the Point of Beginning; thence east a distance of 500.00 feet to the northeasterly
corner of the property; thence south a distance of 1,095.00 feet, more or less, to the
southeasterly corner of the property; thence west and south a distance of 364.00 feet,
more or less, to a point representing the north end of the entrance gate; thence south
a distance of 93.00 feet, more or less, to the southerly boundary of the NW 14 of the
NW 14 of Section 34, Township 34 N., Range 79 W.; thence west 160.00 feet, more
or less, to a point along the section line common to Section 33 and Section 34,
Township 34 N., Range 79 W.; thence south a distance of 200.00 feet to a point;
thence west a distance of 1,860.00 feet, more or less, to the east right-of-way fence
of East Road, being the southwesterly corner of the property; thence north and east
along said east right-of-way fence a distance of 1,900.00 feet, more or less, to the
northerly boundary of the NE 14 of the NE 14 of Section 33, Township 34 N., Range
79 W., being the northwesterly corner of the property; thence east a distance of
1,200.00, more or less, to the Point of Beginning and containing 60 acres, more or
less.
IV. Materials/Information to be Provided by the City of Casper
The City will make available all physical fixed assets currently on the premises that
include the following major items:
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1. 1/2 mile oval dirt track. The track may be classified as "dry, slick" with a high
clay shale content with low water absorptivity. This is perhaps the most important
maintenance problem with the track, since it requires frequent water and
grooming to maintain a suitable track surface.
2. Concession building with potable water.
3. Pit Building with "sky box" VIP seating above.
4. Pit Shed with Drive In Window.
5. Bleachers with an estimated seating capacity of 1,500.
6. Merchandise Shed.
7. Gate Building.
8. Unpaved parking areas.
9. Track lighting.
10. Barrier walls and perimeter fencing.
11. Scale House with vehicle scale.
12. Observation/announcer's booth.
13. Amplifiers and announcer's equipment.
14. On-site, non-domestic, non-potable water supply for track watering.
V. Facility Tour
Interested parties are encouraged to arrange for a tour of the premises prior to the
RFP deadline. Interested parties should contact Randy Norvelle, Parks Manager,
307-235-8309, to make arrangements for a tour. Requests for a tour must be made at
least one week prior to 3:00 p.m. on October 19, 2026.
VI. Proposal Materials
Interested parties should submit the following documentation as a part of their
proposal:
Section 1. Contact Information: Please fill out the "Contact Information" work
sheet (Attachment B) and enclose it with your Proposal.
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Section 2. Personnel / Board Members: Please provide a list of the key people
who will be involved in the operation of the speedway, along with a brief explanation
of their business qualifications and/or racing qualifications.
Section 3. Vision and Overview: Please discuss your vision for how the track will
operate and change over the next three years. What do you like best about how the
track is now, both its physical layout and how it is being operated? What goals would
you set for yourself in terms of the track's operation and its performance as a racing
venue?
Section 4. Typical Season: Provide a written description of how you expect the
track to operate for a typical season. Broadly discuss items such as: pre-season
startup activities, times when races would be held (days of the week and hours of
operation), special events (if any) you intend to hold, time you would spend in a
typical week on maintenance and cleaning, time you would spend in a typical week
on promotion and other business activities, year-end activities, etc. Please note that
due to noise issues, past lease agreements have specified that all racing activities must
cease by 10:30 p.m.
Section 5. Racing Information: Please list the kind of racing you intend to support
(stock, hobby stock, modified, dwarf, motorcycle, etc.). For each type of race
vehicle, please answer:
1. Approximate number of races of that type that you intend to host each year.
2. Sanctioning body (USAC, IMCA, WISSOTA, USRA, etc.) whose rules will
be applied for each racing class. Explain your current affiliation with the
existing sanctioning body, and/or your intended future affiliation. If you are
not currently affiliated, please explain the process you intend to go through in
order to attain proper affiliation.
3. Name of person (or people) who will officiate at that type of race, along with
their training/qualifications.
4. Proposed entry fee for each type of race.
5. Proposed payout schedule for each type of race.
Section 6. Annual Budget: Please provide a draft annual operating budget for the
first year of track operations. Budget items should include things such as: insurance,
prize money, merchandizing revenue and expenses, concession revenue and
expenses, sponsorships, advertising, salaries, rental equipment, entry fees, electricity,
association dues, etc.
Section 7. Investment at Startup: Please provide a proposed startup budget for
the track. Please list:
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1. Any equipment that you already possess which will be delivered to and/or
installed at the track prior to the first racing event of the lease term.
2. Any equipment that you intend to purchase which will be delivered to and/or
installed at the track prior to the first racing event of the lease term.
3. Any construction enhancements that you intend to execute on either the track,
its buildings, or supporting infrastructure prior to the first racing event of the
lease term.
Section 8. Later Year Investments: Please provide a proposed budget for future
investments that you intend to make at the track, if any. Please list:
1. Any equipment that you intend to purchase which will be delivered to and/or
installed at the track after the first racing event is held. Please specify whether
it would be purchased by either (1) prior to the racing season of 2027, or (2)
prior to the racing season of 2028.
2. Any construction enhancements that you intend to execute on either the track,
its buildings, or its supporting infrastructure at some point after the first racing
event is held. Please specify whether each enhancement would be made either
(1) prior to the racing season of 2027, or (2) prior to the racing season of 2028.
Section 9. Maintenance Plan: Describe how you intend to maintain the track, its
buildings, and its facilities. Address building repair activities, dirt track maintenance,
and general cleaning for both the buildings and the rest of the facility. The City of
Casper will require all repairs to be made in a professional, workmanlike manner.
The proposer may request that the City participate in the maintenance of the buildings
and the surrounding areas, but if so, the applicant shall reimburse the City for its labor
and materials. The City will not participate in the maintenance of the track surface
itself.
Section 10. Dispute Resolution: The Casper Speedway is a publicly owned facility,
and it is the intention of the City of Casper that it be enjoyed by the entire dirt track
racing community. Please explain what measures you would take to ensure that the
track's spectators and its racers will be treated in a fair, courteous, and professional
manner, both by your organization and by the other racers/spectators. It is the
expectation of the City that the selected lessee will report to the City on complaints
received, and that the lessee will explain to the city how each dispute was resolved.
Section 11. References: Please provide a list of professional references who can
attest to the professionalism, capabilities, and/or racing qualifications of the key
people who will be involved in the track's operation.
Section 12. Additional Information and special qualifications: Please add any
other information or material that you would like to share.
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VII. Contract
The person or group selected will be required to sign a lease agreement with the City.
The contents of the proposal of the successful respondent may become contractual
obligations if the City of Casper wishes to execute a contract based on the submitted
proposal. Failure of the successful respondent to accept these obligations in a contract
may result in cancellation of the award.
VIII. Submission of Proposals
The proposal should respond to all information requested in the RFP. Any other
information believed to be relevant, but not applicable to the enumerated categories,
should be provided as an appendix to the proposal. If publications are provided, the
document and page number shall be referenced.
Proposals must be delivered to:
Randy Norvelle, Parks Manager
Casper Service Center
1800 E. "K" Street
Casper, WY 82601
Three (3) copies of the proposal should be submitted in a sealed package or envelope.
The package or envelope should be externally labeled, "Speedway Proposal." It is
the responsibility of the interested parties to ensure that the proposal arrives on, or
prior to, 3:00 p.m. on October 19, 2026.
IX. Interviews
City staff will review all proposals and will select finalists for interviews. City staff
will then make a recommendation to the City Council on which proposal to select,
with or without modifications. Final selection will be made by the City Council
through the execution of a lease agreement.
X. Acceptance, Rejection, and Changes
The City of Casper reserves the right to accept, reject, or request changes to any or
all proposals. The City of Casper reserves the right to reject any or all submissions,
and to waive informalities and minor irregularities in submissions received, and to
accept any portion of a proposal or all items if deemed in the best interest of the City
of Casper.
XI. Addenda to the Request for Proposals
In the event that it becomes necessary to revise any part of this RFP, addenda will be
provided to all persons who have requested copies of this RFP.
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XII. Late Proposals
Late proposals will not be accepted. It is the responsibility of the interested parties to
ensure that the proposal arrived on or before 3:00 p.m. on October 19, 2026.
XIII. Response Material Ownership
The material submitted in response to the RFP becomes the property of the City of
Casper and will only be returned at the City's option. Responses are presumed to be
public, non-confidential information that may be reviewed by any person after the
submission deadline. Any material that the respondent believes should be deemed
confidential should be marked "confidential" on each page, along with a citation of
the relevant section of the Wyoming Public Records Act (Wyoming State Statue
16.4.203). An explanation of why the records should be deemed legally confidential
must be enclosed in the RFP.
The City of Casper reserves the right to use any or all ideas presented in any reply to
this request. Disqualification of a respondent does not eliminate this right.
XIV. Reference Checks
The City of Casper reserves the right to contact any reference, or any persons or
organizations listed in the documents for information which may be helpful to the
City in evaluating the respondent's previous performance and qualifications.
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Attachment A
Aerial view of the Casper Speedway
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Attachment B: Casper Speedway RFP 2026 - Contact Information Worksheet
Contact Information
1. Contact Person's Name: ______________________________________________
2. Mailing Address: ______________________________________________
______________________________________________
______________________________________________
3. Physical Address (if different from Mailing Address):
______________________________________________
______________________________________________
______________________________________________
4. Phone Number: ______________________________________________
5. Email Address: ______________________________________________
Organizational Information:
If the applicant is applying as an individual and not as an organization, then leave this section blank.
1. Organization Name: ______________________________________________
2. Type of Organization: Pick the classification that best describes the type of
organization:

For Profit Corporation or LLC

For Profit Partnership, Firm, or Sole Proprietorship

Non-Profit Corporation

Informal Club

Other (Please Explain) _______________________________________________
3. Wyoming Secretary of State Filing ID
(Write "NA" if you are not registered with the SOS): _______________________
4. IRS Tax ID Number
(Write "NA" if you are not registered with the IRS): _______________________
5. Number of Board Members for your Organization: _______________________
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