Purchase and Install One (1) Evaporator Unit and One (1) Condensing Unit

Location:	Alabama
Posted:	Dec 29, 2025
Due:	Jan 21, 2026
Agency:	Mobile Water Service System(MAWSS)
Type of Government:	State & Local
Category:	41 - Refrigeration, Air Conditioning and Air Circulating Equip.
Solicitation No:	IFB 26-003
Publication URL:	To access bid details, please log in.

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Joyce Sawyer, Buyer II

(251) 694-3110 Office

jasawyer@mawss.com

INVITATION FOR BID

December 29, 2025

Mobile Area Water and

Sewer System

4725 Moffett Road

Mobile, AL 36618-2236

PO Box 180249

Mobile, AL 36618-0249

INVITATION FOR BID NUMBER

NAME OF BID

BIDS WILL BE RECEIVED AT

MANDATORY SITE VISIT

IFB 26-003

Purchase and Install One (1) Evaporator Unit and One (1) Condensing Unit

MAWSS Bid Box

Donaghey Business Entrance

4725 Moffett Road

Mobile, AL 36618

If sending bids by UPS/Fed Ex, deliver to the Warehouse:

1610 Shelton Beach Rd. Ext., Mobile, AL 36618

10:00 am on January 12, 2026 at the MAWSS Lift Station Bldg. located at 1610 Shelton Beach Road Ext.

BID OPENING DATE

January 21, 2026

BID CLOSIING TIME

10:30 am Central Time

AWARD WILL BE MADE BY

MATERIAL DELIVERED TO

ADDITIONAL INFORMATION CONTACT

Total Cost & Lead Time

MAWSS Warehouse

1610 Shelton Beach Road Ext.

Mobile, AL 36618

Terry Dunn (251) 252-1753 Email: tgdunn@mawss.com

APPLICABLE SDP POLICY

17-01

Sealed bids must be in the Purchasing Department no later than the time specified in order to be considered. Submissions

received after the deadline will not be considered. Envelopes must bear the name of the supplier, company address and the

words “IFB 26-003 Purchase & Install Evaporator & Condensing Unit” or “IFB 26-003 NO QUOTE.” Facsimile or email bids will

not be accepted.

All bids must be submitted on the attached forms or your bid will be disqualified. Bidder shall furnish all the information

required by the solicitation. The bidder’s name must be typed or printed on the bid sheet, and signed by the bidder or

appropriate authorized executive officer of the bidder’s company. Bidders must initial any changes or erasures. Bidders should

retain a copy of bids for their records.

Bidders shall acknowledge receipt of all addenda to this solicitation by signing and returning each addendum or by identifying

the addendum number and the date on the bid form. Failure to acknowledge receipt of any addendum by a bidder will result

in rejection of the bid if MAWSS determines that the addendum contains information that materially changes the requirements.

All bids shall be quoted FOB Destination, freight prepaid with no additional charges. Unless otherwise specified in the bid, all

prices will be on a firm-fixed price basis and are not subject to adjustments based on costs incurred. MAWSS reserves the right

to reject any or all bids submitted, to waive any informality in any bid or in the bid process, or to terminate the bid process at

any time, if deemed by MAWSS to be in MAWSS’s best interest.

A Purchase Order and this “Invitation for Bid” with “Specifications,” “Conditions,” “Bid Form,” signed by the successful bidder’s

authorized representative, and all attached drawings and other documents furnished by MAWSS to the bidders with the

Invitation for Bid in order to illustrate the contract requirements, will constitute a contract for the goods and/or services to be

purchased.

IFB 26-003 Purchase and Install Evaporator & Condensing Unit

Page 1 of 9

IFB 26-003 PURCHASE & INSTALL EVAPORATOR & CONDENSING UNIT

CONDITIONS

The Board of Water and Sewer Commissioners of the City of Mobile will accept bids for the Purchase & Install Evaporator &

Condensing Unit in our Purchasing Department Bid Box located in the Business Entrance at 4725 Moffett Road, Mobile, AL.

36618 no later than 10:30 a.m. local time on January 21, 2026. Bids will be opened immediately after bid closing time in the

Operations Center Board room located at the Customer Service entrance. Award will be by Total Cost & Lead Time. The bidder

offers and agrees, if this bid is accepted, to furnish the items as defined in the specifications for the unit price set opposite each

item. Pricing shall be FOB Mobile, Alabama. All items shall be delivered to the Lift Station Building located at 1610 Shelton

Beach Rd Ext. or to the job site as needed. The bidder shall state the expected length of delivery time on the Bid Form.

A mandatory site visit will be held between representatives of Contractor and representatives of MAWSS prior to the bid

opening. The site visit is scheduled for 10:00 am on January 12, 2026 at the Lift Station Building located at 1610 Shelton Beach

Rd Ext., Mobile, AL 36618.

A General Contractors license is required if total bid is over $50,000.

A Bid Bond in the amount of five percent (5%) of this bid, not to exceed $1,000, is required.

Bidder understands and agrees that manufacturer and part numbers are provided for descriptive purposes only. Items of equal

or better quality will be considered but must be approved by MAWSS in writing. Upon delivery, if the quality, durability or

performance of any product represented as equal or better is determined by MAWSS to be unsatisfactory, MAWSS will require

a suitable substitute or will require that the originally specified item be delivered, at the unit price originally offered by bidder.

No substitution for items to be provided pursuant to this contract shall be permitted during the contract period without the

express written consent of MAWSS. All items provided shall be for commercial use and for the purposes reflected in the

contract documents.

No bid on closed out or discontinued item(s) will be accepted. Item(s) that have a determinable shelf life must be disclosed at

the time of bid submittal. Bidder understands that his/her bid shall be good and may not be withdrawn for a period of sixty

(60) calendar days after the scheduled closing time for receiving bids. MAWSS shall not be committed to the purchase of a pre-

established minimum quantity for any one item.

A bidder may not modify its bid after bid opening. Errors in the extension of unit prices stated in a bid or in multiplication,

division, addition or subtraction in a bid may be corrected by the MAWSS Purchasing Buyer prior to award. In such cases, unit

prices shall not be changed.

It is the responsibility of the bidder to determine prior to the bid opening whether any amendment, additions, deletions or

changes of any type have been made to this Invitation for Bid, Conditions, Specifications, Bid Form or any of the other bid

documents. Bid documents and any amendments made to this bid will be posted on our website at www.mawss.com.

A copy of the SDP (Supplier Diversity Program) policy that applies to this Invitation For Bid can be furnished upon request. It is the

responsibility of the bidder to read and make efforts to meet the goals of this policy. Please contact the Supplier Diversity Department at

supplier.diversity@mawss.com for any questions regarding ths policy. Bidders MUST acknowledge receipt of this policy by submitting the

SDP Policy Acknowledgement and the Subcontracting Plan/Good Faith Effort form with the bid proposal, regardless if using a Diverse

Contractor/Supplier or not. Contractors are required to use Contractors/Suppliers only in the areas for which the Contractors/Suppliers

are certified. A copy of the SDP (Supplier Diversity Program) policy that applies to this Invitation For Bid can be found on our website by

clicking on the following link: https://www.mawss.com/uploads/final---supplier-diversity-17-01---approved-1-7-21-(updated-changes-2-3-2021).pdf.

Invoicing Requirements: MAWSS is requiring additional information for all work performed and services provided. On the

vendor’s invoice for payment should be a detailed listing of work performed, services provided, dates completed, locations

involved and any other pertinent information needed to verify the work and/or services were completed in accordance to the

bid specs. This additional information can be supplied in the form of detailed invoices, work orders, checklists or any other

documents used to track the work performed or services provided but details must be included on the actual invoice. A copy

of the invoice and these additional details must be sent to the “ADDITIONAL INFORMATION CONTACT” found on Page 1 of the

bid documents and a copy emailed to Accounts Payable at AcctsPayable@mawss.com.

END OF CONDITIONS

IFB 26-003 Purchase and Install Evaporator & Condensing Unit

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IFB 26-003 PURCHASE & INSTALL EVAPORATOR & CONDENSING UNIT

SUMMARY AND SCOPE

Summary of Work

This IFB is for the Purchase and Installation of One (1) Evaporator Unit and One (1) Condensing Unit. The

location of the work will be at the MAWSS Lift Station Building located at 1610 Shelton Beach Road Ext.,

Mobile, AL 36618. Contractor must be HVAC certified. Contractor will be responsible for the removal and

disposal of old units and all debris.

• The Evaporator unit shall be a Liebert Air Handler/Evaporator Unit, Model# MMD12E7PHS0DS13,

or approved equivalent.

• The condensing unit shall be a Liebert Condensing Unit, Model# PFH014ACPL7, or approved

equivalent.

Must include a 1-year warranty on the units and 1-year warranty on workmanship.

Photos of the current evaporator & condensing units to be replaced.

END OF SUMMARY AND SCOPE

IFB 26-003 Purchase and Install Evaporator & Condensing Unit

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IFB 26-003 PURCHASE & INSTALL EVAPORATOR & CONDENSING UNIT

BID BOND

The undersigned agrees that, in case of failure on his part to execute the said Contract and the bond within ten (10) consecutive

calendar days after written notice being given of the award of the Contract, the check or bid bond in the amount of five percent

(5%), of this bid, not to exceed $1,000, accompanying this bid, and the monies payable thereon, shall be paid into the funds of

the Board of Water and Sewer Commissioners of the City of Mobile, Alabama as liquidated damages for such failure; otherwise

the check or bid bond accompanying this Proposal shall be returned to the undersigned:

Attached hereto is a certified check or notarized bid bond on the Bank of

(Name of Bank or Surety)

for the sum of ______________________________________Dollars and ________________ ($_

__)

made payable to the Board of Water and Sewer Commissioners of the City of Mobile, Alabama.

KNOW ALL MEN BY THESE PRESENT:

THAT we:____________________________________________________________________________________________

(Name of Contractor)

By:

Title:

And_________________________________________________________________________________________________

(Name of Surety)

By:

Title:

Are held and firmly bound unto The Board of Water and Sewer Commissioners of the City of Mobile, Alabama, as Obligee,

in the full and just sum of:

________________________________________________Dollars and___________________ ($___________________)

lawful money of the United States, for the payment of which sum, well and truly to be made, we bind ourselves, our heirs,

executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

(Legal Signature)

Witness:

(Printed Name and Title)

(Legal Signature)

Witness:

(Legal Signature)

SIGNED, SEALED AND DELIVERED ON __________________________

Date

BIDS WILL NOT BE CONSIDERED, UNLESS ACCOMPANYING BID BOND IS SIGNED BY PRINCICPAL AND SURETY, OR IN LIEU

THEREOF, A CERTIFIED CHECK, OR IRREVOCABLE UNCONDITIONAL LETTER OF CREDIT FROM YOUR BANK MUST ACCOMPANY

THE PROPOSAL.

BIDDER acknowledges receipt of the following ADDENDA (if applicable):

_________________________________________ _________________________________________

IFB 26-003 Purchase and Install Evaporator & Condensing Unit

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IFB 26-003 PURCHASE & INSTALL EVAPORATOR & CONDENSING UNIT

INSURANCE REQUIREMENTS

A. General: The Supplier shall provide insurance in accordance with the required specifications. A current

certificate of insurance must be provided with your bid. MAWSS does not need to be named as an additional

insured on this certificate.

B. Supplier Coverage: The Supplier shall not commence work under this Contract until he has obtained all

insurance required under the following paragraphs and until such insurance has been approved by the Owner,

nor shall the Supplier allow any subcontractor to commence work on his subcontract until all similar insurance

required of the subcontractor has been obtained and approved. If the subcontractor does not take out

insurance in his own name, the Supplier shall provide such insurance protection for the subcontractor and such

subcontractor's employees.

C. Casualty Insurance: The following insurance coverages (with limits not less than specified herein) shall be

maintained by the Supplier for the duration of the Contract, affording coverage for any claim arising out of

Supplier's operations herein, whether by the Supplier or by any subcontractor or by any Employee or Agent of

either:

1. Claims of employees under Worker's Compensation and other similar employee benefit acts, including

claims because of bodily injury, occupational sickness or disease, or death.

2. Claims arising out of bodily injury, sickness, disease, or death of any person other than employee.

3. Claims for damages arising out of libel, slander, false arrest, detention or imprisonment, malicious

prosecution, defamation or violation of right of privacy, wrongful entry or eviction or other right of private

occupancy, including claims as a result of an offense related to the employment of a claimant by Contractor

(so-called "Personal Injury").

4. Claims arising out of damage to or destruction of tangible property, including loss of use.

5. The Supplier shall furnish certification of insurance and policies verifying that the above coverages are in

effect before commencing any work, and that each policy is endorsed to give the Owner 30 day notice in

writing in the event of cancellation or material change therein.

Policies of Insurance shall state that the Owner and the Owner’s employees be named as additional insureds

on the Supplier's Automobile Liability and Commercial General Liability policies. In respect to Worker's

Compensation, a Waiver of Subrogation shall be issued in favor of the Owner. Where applicable, the U.S.

Longshore and Harbor Workers’ Compensation Act Endorsement shall be attached to the policy. Where

applicable, the Maritime Coverage Endorsement (to include coverage under Jones Act) shall be attached to

the policy. Both the U. S. Longshore and Harbor Workers and the Maritime Coverage shall have limits equal

to or greater than the employer’s liability coverage.

6. Rated by AM Best – A- or better. For non-admitted companies, a rating of A or better by AM Best.

a. At the discretion of the Board, worker’s compensation insurance may be placed through a qualified

worker’s compensation self-insurance fund.

IFB 26-003 Purchase and Install Evaporator & Condensing Unit

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Purchase and Install One (1) Evaporator Unit and One (1) Condensing Unit

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See also