Chip Seal Pavement Restoration

NEW YORK STATE OFFICE OF PARKS, RECREATION AND HISTORIC PRESERVATION

NOTICE TO BIDDERS

Sealed bids for Chip Seal Pavement Restoration at Darwin D. Martin House of Darwin D. Martin State Historic Site, 125 Jewett Parkway, Buffalo, NY 14214, Erie County, New York will be received by the New York State Office of Parks, Recreation and Historic Preservation (OPRHP), via email at Western.Capital.Procurement@parks.ny.gov. Electronically submitted bids must only be attached in PDF format– hyperlinks will not be accepted. Note: There is a 20MB limit when submitting attachments via email. If email is not an option for the bidder an alternate address will be provided upon written request to a designated contact. Deadline for bid submission is 9:30 AM local time, February 10, 2025. Sealed bids will be publicly opened and read via WebEx only at 10:00 AM local time, February 10, 2025. The Contract D number should be clearly marked in the subject line of your email, along with the words “BID SUBMISSION”. Each bid must be prepared and submitted in accordance with the Instructions to Bidders and must be accompanied by a scanned Bid Security in the form of a certified check, bank check, or bid bond in the amount of: $6,378.75

Note: The original hardcopy bid bonds for the two lowest bidders must be postmarked and sent via certified mail within 48 hours of receiving the bid summary from the Office.
General Construction Contract Chip Seal Driveway Restoration as indicated in the Contract
Documents. D006321 $6,378.75 Six Thousand Three Hundred Seventy-Eight Dollars and Seventy-Five Cents

The Estimate Range for this project is: $108,438.75-
$146,711.25

The Bid opening will be conducted ONLY via WebEx at the link listed below:
https://meetny-gov.webex.com/meetny-gov/j.php?MTID=m2c3a9babb076062f3a6fc5010540bec8

MINORITY AND WOMEN-OWNED BUSINESS ENTERPRISE PARTICIPATION GOALS (MWBE)
The following goals for MWBE participation on this project have been established at:
MWBE Good Faith Efforts apply for D006321.
SERVICE-DISABLED VETERAN OWNED BUSINESS (SDVOB) GOALS
The following goals for SDVOB participation on this project have been established at:
MWBE Good Faith Efforts apply for D006321.

PUBLIC BUILDING LAW § 8(6)
Pursuant to Public Building Law § 8(6), any contracts over $5,000 for the work of construction, reconstruction, alteration, repair, or improvement of any State building, a responsible and reliable NYS- certified Minority or Women-Owned Business Enterprise that submits a bid within ten percent of the lowest bid will be deemed the apparent low bidder provided that the bid is $1,628,283 or less (maximum amount has been adjusted for inflation effective January 1, 2024). If more than one responsible and reliable MWBE firm meets the requirements, the MWBE firm with lowest bid will be deemed the apparent low bidder.

PROJECT COMPLETION
The completion date for this project is 120 Days after agreement has been approved by the NYS Comptroller’s Office.

Project Specific Liquidated Damages (Refer to Article 14.10 of the General Conditions).
$1,000/ Day

Starting on the advertisement date, the Bidding and Contract Documents may be examined free of charge and obtained via email from Carley McMullen at carley.mcmullen@parks.ny.gov .

In accordance with State Finance Law, Section 139-j, the following agency staff have been designated as contacts for this contract:
David Nardozzi 716-299-0815 david.nardozzi@parks.ny.gov
John Honan 716-299-0811 john.honan@parks.ny.gov
Carley McMullen 716-255-0568 carley.mcmullen@parks.ny.gov
Valorie Symonds 585-4933607 valorie.symonds@parks.ny.gov
Carissa Hartson 716-265-1655 carissa.hartson@parks.ny. gov

Please note that contacting any other agency staff regarding this contract may be a violation of State Finance Law, Section 139-j, resulting in a determination of contractor non-responsibility.

CONTRACTOR REGISTRY REQUIREMENT in December 2024
Newly established subsection 220-i to NYS Labor Law Article 8 requires contractors and subcontractors to register with the Bureau of Public Work and Prevailing Wage Enforcement for public work. This registration must be completed prior to bidding on public work projects covered under Article 8 of Labor Law.

The effective date of the registration requirement is December 30, 2024. No contractors or subcontractors are required to register prior to that date; however, bidders may be found to be non-responsive if they fail to provide a registration number on the project bid form after the effective date. Bidders will also be held responsible to verify that all subcontractors are registered at that time as well.

Please refer to this website for information: https://dol.ny.gov/contractor-and-subcontractor-landing The registration login page is found here: Log In - Management System for Protecting Workers’ Rights

EXECUTIVE ORDER No. 16
The successful bidder will be required to furnish an Executive Order No. 16 certification form prior to contract award.
The Executive Order can be found here: https://www.governor.ny.gov/executive-order/no-16- prohibiting-state-agencies-and-authorities-contracting-businesses-conducting
The Executive Order Certification Form can be found here: https://ogs.ny.gov/system/files/documents/2022/04/eo16_certification.pdf

BONDS
The successful bidder will be required to furnish a Performance Bond and a Labor and Material Bond/Payment Bond in the statutory form of public bonds required by Sections 136 and 137 of the State Finance Law, each for 100% of the amount of the Contract.

All Requests For Information (RFIs) are due by: 01:00 PM on January 28, 2025
RFIs received after this due date and time will not be processed.

There will be a pre-bid meeting on January 22, 2025 01:00
PM at Darwin D. Martin SHS, 125 Jewett Parkway, Buffalo, NY 14214