Peck ES Library Collection

Location:	North Carolina
Posted:	Oct 30, 2024
Due:	Nov 6, 2024
Agency:	Guilford County Schools
Type of Government:	State & Local
Category:	76 - Books, Maps, and Other Publications
Solicitation No:	6694
Publication URL:	To access bid details, please log in.

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Direct all inquiries to:

William Levette

levettw@gcsnc.com (336) 370-3241

GUILFORD COUNTY SCHOOLS

Invitation for Bids

IFB# 6694

Library Books

Purchasing Department

501 W. Washington Street

Greensboro, NC 27401

Invitation for Bids: IFB 6694

Bid due date: November 6th, 2024

Commodity: Library Books

NOTICE TO BIDDERS

Sealed bids, subject to the conditions made a part hereof, will be received by the Guilford

County Schools Purchasing Dept. at 501 W. Washington St. Greensboro, NC 27401 until 1 PM

on the day of the opening for furnishing and delivering the commodity as described herein. Bids

submitted via facsimile (FAX) machine in response to this Invitation for Bid will not be

accepted.

EXECUTION

In compliance with this Invitation for Bids (IFB), and subject to all the conditions herein, the

undersigned Vendor offers and agrees to furnish and deliver any or all items upon which prices are

bid, at the prices set opposite each item within the time specified herein. By executing this bid, the

undersigned Vendor certifies that this bid is submitted competitively and without collusion (G.S. 143-

54), that none of its officers, directors, or owners of an unincorporated business entity has been

convicted of any violations of Chapter 78A of the General Statutes, the Securities Act of 1933, or the

Securities Exchange Act of 1934 (G.S. 143-59.2), and that it is not an ineligible Vendor as set forth

in G.S. 143-59.1. False certification is a Class I felony. Furthermore, by executing this bid, the

undersigned certifies to the best of Vendor’s knowledge and belief, that it and its principals are not

presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded

from covered transactions by any Federal or State department or agency. As required by G.S. 143-

48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract

awarded as a result of this IFB, complies with the requirements of Article 2 of Chapter 64 of the NC

General Statutes, including the requirement for each employer with more than 25 employees in North

Carolina to verify the work authorization of its employees through the federal E-Verify system.

Failure to execute/sign bid prior to submittal shall render bid invalid and it WILL BE

REJECTED. Latebids will not be accepted.

Ver: 10/18/24

BIDDER:

STREET ADDRESS:

CITY & STATE & ZIP:

TYPE OR PRINT NAME & TITLE OF PERSON SIGNING:

AUTHORIZED SIGNATURE:

DATE:

FEDERAL ID OR SOCIAL SECURITY

NO.

P.O. BOX:

ZIP:

TELEPHONE

NUMBER:

FAX NUMBER:

TITLE

E-MAIL:

Offer valid for 120 days from date of bid opening, unless otherwise stated. After this time, any

withdrawal of offer shall be made in writing, effective upon receipt by the agency issuing this IFB.

1.0 PURPOSE AND BACKGROUND

Guilford County Schools seeks a vendor to provide school library books specified herein. Books

should include MARC record and processing as noted below and be delivered to the appropriate

school.

2.0 GENERAL INFORMATION

This IFB is comprised of the base bid document, any attachments, and any addenda released before

contract award. All attachments and addenda released for this IFB in advance of any Contract award

are incorporated herein by reference. Bids shall be submitted in accordance with the terms and

conditions of this IFB and any addenda issued hereto.

TAXES

Guilford County Schools is NOT tax-exempt. Unless otherwise indicated, tax must be computed and

added to your bid. Any itemized shipping charges are also subject to tax. When invoiced, tax should

be invoiced as a separate line item.

MINORITY AND WOMEN OWNED BUSINESS ENTERPRISE (MWBE)

The Board of Education awards public contracts without regard to race, religion, color, creed,

national origin, sex, age or handicapped condition as defined by North Carolina General Statutes,

168A-3. GCS Board of Education promotes full and equal access to business opportunities with

Guilford County Schools. Minority businesses are encouraged to submit bids for this project. All

vendors shall have a fair and reasonable opportunity to participate in GCS business opportunities.

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INSURANCE

Certificate of Insurance

Each vendor shall furnish GCS a certificate of insurance showing that the required workmen's

compensation and public liability insurance are carried by the Contractor. The certificate of

insurance should show that it is issued to or at the request of the Guilford County Board of

Education, Greensboro, North Carolina. All insurance carriers shall be licensed to do business in

North Carolina or approved to issue insurance coverage by the Commission of Insurance of North

Carolina.

The certificate of insurance shall include substantially the following provision: The insurance policies

to which this certificate refers shall not be altered or canceled until after ten (10) days' written notice of

such cancellation or alteration has been sent by certified mail to the Guilford County Board of

Education, Greensboro, North Carolina.

Public Liability Insurance

The vendor shall maintain public liability insurance covering his liability for bodily injury and

property damage which may arise from his operations, contractual obligations, products and

completed operations, as well as operations performed by independent contractors, in not less

than the following amounts:

1.A combined single limit (CSL) of $1,000,000 each occurrence, or

2.A $1,000,000 limit for Bodily Injury Liability, and $1,000,000 limit for Property Damage

Liability.

An occurrence form of policy will be required, and the certificate of insurance submitted by the

Contractor must be personally signed by a resident licensed agent of each of the companies listed on

that form.

Worker's Compensation Insurance

The Contractor shall maintain during the life of his contract all such workmen's compensation

insurance as is or may be required by the laws of North Carolina.

Terms and Conditions

It shall be the vendor’s responsibility to read the instructions, terms and conditions, all relevant

exhibits and attachments, and any other components made a part of this IFB, and comply with all

requirements and specifications herein. Vendors also are responsible for obtaining and complying

with all Addenda and other changes that may be issued relating to this IFB.

All bidders are hereby notified that they must have the proper license as required under the North

Carolina laws. The award of a contract under this solicitation may be paid with federal

funding. Funding is contingent upon compliance with all terms and conditions of funding award. All

prospective contractors shall comply with all applicable federal laws, regulations, executive orders,

FEMA requirements and the terms and conditions of the funding award. In addition, contractors

providing submittals shall be responsible for complying with state law and local ordinances.

BID QUESTIONS:

Upon review of the IFB documents, vendors may have questions to clarify or interpret the IFB to

submit the best bid possible. To accommodate the bid questions process, vendors shall submit any

such questions by email to levettw@gcsnc.com.

Page 3 of 14

Instructions:

Written questions shall be emailed to William Levette at levettw@gcsnc.com Vendors will enter

“IFB # 6694 Questions” as the subject for the email. Question submittals will include a reference to

the applicable IFB section and be submitted in a format shown below:

Reference

Vendor Question

IFB Section, Page Number

Vendor question…?

Questions received prior to the submission deadline date, GCS’s response, and any additional terms

deemed necessary by GCS will be posted in the form of an addendum. No information, instructions

or advice provided orally or informally by any GCS personnel, whether made in response to a

question or otherwise regarding this IFB, shall be considered authoritative or binding. Vendors shall

be entitled to rely only on written material contained in an addendum to this IFB.

BID SUBMITTAL

Sealed bids, subject to the conditions made a part hereof and the receipt requirements described

below, shall be received at the address indicated below, as described herein. One (1) Original &

one (1) thumb drive should be addressed in an envelope with the IFB number as shown below: It

is the responsibility of the bidder to have the bid in the Guilford County Schools Purchasing office

by the specified time and date of opening.

Bids shall be marked on the outside of the sealed envelope with the Vendor’s name, bid number

and date and time of opening. If Vendor is submitting more than one bid, each bid shall be

submitted in separate sealed envelopes and marked accordingly. For delivery purposes, separate

sealed bids from a single Vendor may be included in the same outer package.

Attempts to submit a bid via facsimile (FAX) machine in response to this Invitation for bids will not be accepted.

Bids are subject to rejection unless submitted with the information above included on the outside of the sealed

bid package.

*Please be advised that the Washington Street building is closed from Friday at 5:00 pm until

Monday at 8:00 am and deliveries will be left outside the front door if delivered during these

times. *

Guilford County Schools

ATTN: IFB# 6694

William Levette

Senior Purchasing Agent

501 W Washington Street

Greensboro, NC 27401

Page 4 of 14

BRAND NAME:

Unless otherwise indicated, manufacturer names and model numbers specified are used for

purposes of identifying and establishing general quality level desired. Such references are not

intended to be restrictive and comparable products of other manufacturers will be considered. The

specifications following are the minimum acceptable by Guilford County Schools. Any deviations from

the specifications shall be so stated in writing in the bidder’s response. Please include in your

response manufacturers’ model numbers along with prices of items offered. Submit complete

descriptive literature and specifications on all items offered. Bids which fail to comply may be subject

to rejection.

REFERENCES

Guilford County Schools reserves the right to require upon request a list of references from other

school districts or similar service agencies for which the company has provided the services or

goods solicited in this IFB. GCS may contact these users to determine quality level. Such

information may be considered in the evaluation of the bid.

WARRANTY

The vendor warrants to the owner that all equipment furnished under these specifications will be

new, of good material and workmanship, and agrees to replace promptly any part or parts which by

reason of defective material or workmanship shall fail under normal use, free of negligence or

accident, for a minimum period of 12 months from date put in operation. Such replacement shall

include all parts, labor, and transportation cost to the location where equipment is down, free of

any charge to the owner or his representative.

If applicable, please be sure to describe your best warranty offering, any special training or special

benefits at no charge that may be available, and any unique benefits you may offer. Award may

be determined by best value analysis—not necessarily the lowest price received.

TRANSPORTATION CHARGES

Free on board (FOB) to designated sites in Guilford County, NC, with all transportation charges

prepaid and included in the bid price.

4.0 AWARD AND BID EVALUATION

REVIEW AND AWARD

It is the intent of Guilford County Schools (GCS) to award this Invitation for Bids to the responsible

bidder(s) who best matches the needs of Guilford County Schools. Guilford County Schools

reserves the right to reject any or all bids presented and to waive any informalities and irregularities.

Award of this bid may be in whole or in part as deemed to be in the best interest of GCS. All projects

are awarded contingent upon funding. No bid may be withdrawn after the scheduled closing time for

the receipt of bids for a period of 120 days.

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Peck ES Library Collection

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See also