RFQ for Civil Engineering Services for Estatoe Trail Boardwalk Replacement

Location:	North Carolina
Posted:	Jan 23, 2026
Due:	Feb 23, 2026
Agency:	City of Brevard
Type of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction R - Professional, Administrative and Management Support Services Z - Maintenance, Repair or Alteration of Real Property
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City of Brevard

95 West Main Street

Brevard, North Carolina 28712

REQUEST FOR QUALIFICATIONS

FOR

CIVIL ENGINEERING SERVICES

ESTATOE TRAIL BOARDWALK REPLACEMENT

Qualifications due no later than Monday, 2/23/2026, by 11:59 PM, as

described herein

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REQUEST FOR QUALIFICATIONS FOR ENGINEERING SERVICES

1.0 General Information

The City of Brevard (City) is soliciting qualifications packages from eligible civil engineering

firms interested in working with the City to develop two sections of multipurpose trail that will be

replacing two aged failing sections of wooden boardwalk that currently serve as the

multipurpose trail. The proposal is to include all the services needed to complete this project

such as design, surveying, land and or easement acquisition, development of bid packages,

bidding, construction administration, construction observation, and grant administration.

The project scope is as follows:

Project Description – Purpose and Need

The purpose of the proposed project is to restore a critical multimodal connection along the

Ecusta Trail, formerly known as the Estatoe Trail. This trail is the only continuous greenway

corridor linking downtown Brevard, surrounding neighborhoods, and Brevard High School to

Pisgah National Forest and the Davidson River Campground. It serves both commuters,

students, employees, and residents traveling to schools, businesses, and downtown

destinations and recreational users seeking safe, non-motorized access to forest resources.

The collapse of two aging boardwalk segments has severed this corridor, forcing users onto

busy roadways, reducing safety, and breaking the regional connection. Replacing and realigning

these sections is necessary to restore connectivity, enhance safety, and advance the local and

regional goals for non-motorized mobility.

Project Activities to Be Funded

The proposed project will address two collapsed boardwalk segments:

• Segment 1 (approx. 250 LF): Replacement of elevated boardwalk with a 12-foot-wide, at-grade

asphalt greenway. This design will include appropriate earthwork and drainage features such as

a vegetated swale and culvert.

• Segment 2 (approx. 300 LF collapsed boardwalk / 815 LF realignment): Removal of the failed

structure and realignment onto a stable, abandoned railroad bed. The new section will be a 12-

foot-wide, at-grade asphalt path, providing a safer, more durable alignment outside of wetlands.

Project Activities to Be Funded

Project activities include engineering design, environmental review and permitting, demolition of

the existing boardwalks, construction of the realigned trail sections, and project

documentation/close-out.

Design Concept and Standards

The overall design concept prioritizes long-term durability, safety, and accessibility by replacing

high-maintenance boardwalk structures with stable, at-grade asphalt paths. Both trail sections

will be constructed to meet the AASHTO Guide for the Development of Bicycle Facilities, ADA

accessibility requirements, and local/regional greenway standards. Asphalt surfacing with

appropriate subgrade preparation will ensure a long service life and reduced maintenance. No

bridges or major culverts are affected.

Unusual Design Elements and Environmental Considerations

The primary unusual element involves removal of deteriorated boardwalk within a jurisdictional

wetland. This work will require the use of crane mats and low-ground-pressure tracked

equipment to minimize permanent impacts and comply with permitting conditions. Relocating

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Segment 2 onto the abandoned rail bed avoids continued construction and maintenance within

wetlands, providing both environmental and cost benefits.

Safety Features

Safety improvements will include 12-foot trail width for two-way travel, appropriate pavement

markings, signage, and trail-edge treatments where necessary. The at-grade design eliminates the

elevated structures that previously presented fall hazards and long-term maintenance risks, while

providing greater visibility and more resilient infrastructure for both commuters and recreational

users.

The City has been selected to receive a Federal Lands Access Program (FLAP) grant in the

amount of $1.1M to cover all costs associated with this project including all of the above items in

addition to construction cost. The selected designer will also need to assist the City in drawing

the grant funds down from the U.S. Department of Transportation Federal Highway

Administration.

PROPOSALS ARE ACCEPTED AS ELECTRONIC SUBMISSIONS ONY AND MUST INCLUDE

A CURRENT SF-330 AS DESCRIBED BELOW IN SECTIONS 5 AND 6:

1.1 Expertise Required

The Firms selected for these service agreements shall be able to demonstrate expertise and

experience in the following:

1) Working with similar sized municipalities to complete similar projects.

2) Generating accurate cost estimates.

3) Project scheduling, including grant administration, design, permitting, bidding, and

construction.

4) See Appendices for Scope of Services by Discipline that may be used in this project.

A – Traffic/Civil Engineering

B – Utility/ Civil Engineering

C – Topographical Surveying

D – Environmental Services

2.0 Qualification Package

Qualification Packages shall be in the following format and order and shall include a Form SF

330:

2.1 Introduction

This section shall contain the “Information Sheet” and a Letter of Interest, no longer than two (2)

pages, signed by an authorized representative of the offering Firm. The table of contents shall

follow the cover letter.

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2.2 Firm Information

Include at a minimum:

a. Office Location(s)

b. Business Structure (Corporation, Joint Venture, Partnership)

c. History of the Firm, number of years in business, present ownership and key

management individuals. Describe any anticipated or existing changes in overall

corporate management ownership.

d. Describe and explain the nature of any litigation, major disputes, contract defaults, and

liens in the last 10 years.

e. Total number of staff.

f. Please provide a summary document identifying the project data demonstrating the

firm’s ability to meet project time and budget requirements that sites example projects.

2.3 Management and Team Location

Eligible engineering Firms are businesses that have a qualified Project Manager and a

substantive project support team located within 150 miles of City to provide prompt support of

City staff and the projects associated with this Agreement.

2.4 Firm Experience and Qualifications

Briefly describe the Firm’s and proposed team’s related experience in performing projects in a

similar sized municipality for the discipline which you are applying. Highlight this experience by

including discussions on a minimum of the Firm’s three (3) most recent projects of a similar

scope and size, clearly demonstrating the ability to meet time and budget requirements.

The following minimum information should be included for each project:

a. Project Name and location

b. Owner's name with Owner’s Project Representative, phone number and e-mail address

contact information

c. General description of the project

d. Date awarded and date completed, or date of anticipated project completion.

e. Firm Team member(s) roles on the project.

f. Firm’s proposed key team members (both Firm and Local Team respective individuals)

who worked on that specific project.

g. Any data demonstrating ability to meet the Owner’s project time and budget

requirements.

h. Any licenses, certifications or accreditations your company holds that are relevant to the

services to be performed.

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2.5 Project Team and Resources

The project team shall consist of members with demonstrated knowledge in performing projects

in a similar sized municipality for the discipline which you are applying. The project team shall

be led by an engineer that is professionally licensed as such in the State of North Carolina.

Additionally, the Project Manager must have experience managing projects of comparable size,

scope, and complexity. Each key member from the Firm and their Local Firm consultant(s) shall

be identified and have a resume specific to this Qualification, which shall include but not limited

to:

a. Employees (name and title) who are available and offered to perform the work, their

skills, qualifications, experience and level of expertise.

b. Provide an Organizational Chart of these resources. The chart should identify key team

members and their office location. If applicable, the chart should also identify Local Firm

team member companies with their office locations. Provide the resumes (included in the

Appendix) for key staff members of the entire team that will have responsibility for the

work.

c. Identify the experience and qualifications of both the Project Manager and the key

project team members that are relevant to the services to be performed.

d. Identify proposed Local Firms utilized as a part of your team and their role(s) in your

approach to the project.

e. Any special employee training or certification of the project team members.

f. Any specialized equipment your company owns that would be used in performing the

work.

g. Current and projected workload of the proposed project team.

2.6 Project Approach

Please describe your Firm’s approach to meet or exceed the proposed services defined in

Section 1 above. Include any innovative or unique solutions that were utilized on other projects

that provided the client with a cost-effective inspection and report

2.7 Schedule and Deliverables

The firm should include an optimum schedule as appropriate for the Scope of Work detailed in

this Request for Qualifications. The schedule should identify the anticipated meetings,

milestones, and deliverables for the Project according to the proposed project approach

2.8 Previous Work with City

Please provide information on your previous work awarded and/or completed with the City in the

past five (5) years, indicating the Project name, Date awarded, Date completed (if applicable)

and Project Value.

3.0 Insurance Requirements

The City shall be named as an additional insured for its interest on all policies of insurance

except Worker's Compensation as regards ongoing operations, products and completed

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Title:	RFQ for Civil Engineering Services for Estatoe Trail Boardwalk Replacement
Category:	City of Brevard Bids, RFPs & RFQs
Status:	Open