FIRE DEPARTMENT - SPLIT HEAT PUMP SYSTEMS

Location:	Georgia
Posted:	Mar 13, 2026
Due:	Mar 26, 2026
Agency:	Sumter County
Type of Government:	State & Local
Category:	41 - Refrigeration, Air Conditioning and Air Circulating Equip. N - Installation of Equipment
Solicitation No:	RFP# 2026-008
Publication URL:	To access bid details, please log in.

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BOARD OF COMMISSIONERS OF SUMTER COUNTY, GEORGIA

REQUEST FOR PROPOSALS

FOR

FIRE DEPARTMENT - SPLIT HEAT PUMP SYSTEMS

RFP# 2026-008

Description of Project: The Board of Commissioners of Sumter County, Georgia (hereafter

“Sumter County”) is requesting proposals for FIRE DEPARTMENT - SPLIT HEAT PUMP

SYSTEMS

General Conditions and Specifications: General Conditions and Specifications may be

obtained or examined during business hours at the Sumter County Clerk’s Office at 500 West

Lamar Street, Suite 100, Americus, Georgia, 31709 or downloaded from the link on the Sumter

County website or Georgia Procurement Registry.

Time and Place for Submission of Proposals: Proposals must be received by Thursday, March

26, 2026 at 2:00 p.m. EST at the Sumter County Courthouse located at 500 West Lamar Street,

Suite 100, Americus, Georgia, 31709, Attn: PATI GRYCZKOWSKI. There will be a pre-bid

meeting located at 300 McMath Mill Rd., Americus, GA 31719 at 10:00 a.m. on March 11,

2026. Opening of the proposals will take place in the Board Room of the Sumter County

Courthouse on March 26, 2026 at 2:05 p.m. EST.

Page 1 of 19

INDEX

General Conditions …….…………………………………………………………………. 3

Specifications …..…………………………………………………………………………. 9

Attachment A …………. .………………………………………………………………… 12

Affidavit of Eligibility for Local Vendor Preference Policy ……………………………... 13

Affidavit of Acknowledgment …………...……………………………………………….. 15

Affidavit of Acknowledgment and Non-Collusion ……..………………………………… 17

Georgia Security and Immigration Compliance Act Contractor Affidavit &

Agreement Pursuant to O.C.G.A. § 13-10-91(b)(1) …………........................................... 18

Page 2 of 19

GENERAL CONDITIONS

All proposals must comply with the following general conditions:

1. The proposal should be delivered to:

For hand delivery and U.S. Mail:

Sumter County Board of Commissioners

Attn: PATI GRYCZKOWSKI

Sealed Proposal for: Fire Department-Split Heat Pump Systems

500 W. Lamar Street, Suite 100

Americus, Georgia 31709

2. All proposals and supporting documents shall be submitted in a sealed envelope clearly

labeled:

Sealed Proposal for: FIRE DEPARTMENT – SPLIT HEAT PUMP SYSTEMS

RFP # 2026-008

The proposer’s name and mailing address must be clearly marked on the exterior of the

sealed envelope.

Sumter County will not be responsible for the premature opening of a proposal which is

not properly addressed, marked, and sealed.

3. The party submitting the proposal is solely responsible for ensuring delivery to the

designated location within the designated time.

4. All proposals submitted shall become the property of Sumter County and will not be

returned to the party submitting the proposal (hereafter “contractor”).

5. Sumter County is not responsible for any costs incurred by the contractor in the

preparation of proposals or presentations related thereto. All such expenses shall be borne

solely by the contractor.

Page 3 of 19

6. Any questions concerning this Request for Proposals (hereafter also “RFP”) should be

directed to:

Fire Department Chief

Jerry Harmon

300 McMath Mill Road

Americus, GA 31719

Phone: (229)938-1513

E-mail: Jharmon@sumtercountyga.us

No other person is authorized to provide information related to this Request for

Proposals, and reliance on information from any other individual may result in any

proposal being deemed non-responsive and rejected.

7. Sumter County reserves the right to reject any and all proposals, including, but not

limited to, any and all non-conforming, non-responsive, or conditional proposals, and to

reject any and all proposals that it believes in its sole judgment would not be in the best

interest of the project, whether because such proposal is not responsive, the contractor is

unqualified, of doubtful financial ability, was previously unfaithful or delinquent in a

contract with Sumter County, or fails to meet any other relevant standard or criteria.

Sumter County further reserves the right to waive any technicalities, irregularities, or

informalities, to seek clarification of any information contained in any or all proposals,

and to request additional information from the contractor or a third party. Sumter County

reserves the right to cancel this RFP at any time.

8. The contractor may be required, upon request, to prove to the reasonable satisfaction of

Sumter County that the contractor has the skill, experience, facilities, and financial

resources to timely perform all obligations related to the project in a satisfactory manner.

A contractor that does not meet said criteria may be rejected.

9. The contractor warrants that its proposal is not fraudulent, collusive, or made in the

interest of or on behalf of any person not therein named. The contractor further warrants

that it has not directly or indirectly induced or solicited any other responding contractor

to submit a fraudulent proposal or any other person, firm, or corporation to refrain from

submitting a proposal, and that contractor has not in any manner sought by collusion to

secure any undue advantage over any other responding contractor. The contractor shall

submit a properly executed “Affidavit of Acknowledgment and Non-Collusion,” a copy

of which is attached hereto, with its proposal.

10. The contractor warrants that no member of the Sumter County Board of Commissioners

has a direct or indirect interest of any nature in its proposal or any contract that may be

entered pursuant to it, or in any expected profits which might arise therefrom.

Page 4 of 19

11. All provisions of the Request for Proposals, including any amendments thereto, shall be

incorporated in the successful responding contractor’s contract, unless otherwise

stipulated by written agreement of the parties.

12. At the discretion of Sumter County, contractors submitting proposals may be requested to

make one or more oral presentations as part of the selection process at the expense of the

contractor.

13. The contractor shall submit proof of liability insurance with coverage not less than the

amounts required by federal or state laws or the following thresholds, whichever is

greater:

a. Workers’ Compensation: The contractor shall provide, at its sole expense,

workers’ compensation coverage with limits of no less than $1,000,000 per

occurrence, regardless of whether the contractor is subject to the Georgia

Workers’ Compensation Act or otherwise required by law to have such coverage.

The policy must waive all rights of subrogation against Sumter County for losses

arising from the services performed by the contractor for the benefit of Sumter

County.

b. Comprehensive General Liability: The contractor shall submit proof of

comprehensive general liability insurance for a combined single limit for bodily

injury and property damage in the minimum amount of $1,000,000 for each

occurrence or a combined single limit of $2,000,000. The contractor shall also

submit proof of property damage liability insurance with explosion, collapse, and

underground coverage where applicable. In addition, the contractor shall submit

proof of personal injury coverage with any employment exclusion deleted and for

the minimum amount of $1,000,000 annual aggregate.

c. Comprehensive Automobile Liability: The contractor shall submit proof of

comprehensive automobile liability and bodily injury coverage in the minimum

amount of $1,000,000 per person per accident.

14. The contractor shall be bound by the following indemnification provision, which shall be

included in the performance contract:

Contractor covenants and agrees to take and assume all responsibility for the work

as defined herein (hereafter “Work”) rendered in connection with this Agreement.

Contractor shall bear all losses and damages directly or indirectly resulting to it

on account of the performance or character of the Work rendered pursuant to this

Agreement. Contractor shall defend, indemnify and hold harmless Sumter

Page 5 of 19

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	RFP# 2026-008
Bid Title:	FIRE DEPARTMENT - SPLIT HEAT PUMP SYSTEMS
Category:	Professional Services
Status:	Open
Bid Recipient:	Pati Gryczkowski

FIRE DEPARTMENT - SPLIT HEAT PUMP SYSTEMS

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