Laptops and Related Services
| Location: | Florida |
|---|---|
| Posted: | Dec 4, 2025 |
| Due: | Jan 15, 2026 |
| Agency: | Volusia County School Board Purchasing |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | RFP-2025-9056-EK |
| Publication URL: | To access bid details, please log in. |
Main
Agency
Volusia County School Board Procurement
Volusia County School Board Procurement
Status
Active
Active
Fiscal Year
2026
2026
Title
Laptops and Related Services
Laptops and Related Services
Number
RFP-2025-9056-EK
RFP-2025-9056-EK
Type
Request for Proposal
Request for Proposal
Department
ITS
ITS
Online Submissions
Yes
Yes
Project Estimate
Piggyback Solicitation
No
No
Insurance Required
Yes
Yes
Bid Bond Required
No
No
Bid Bond Amount
Performance Bond Required
No
No
Performance Bond Amount
Construction Bond Required
No
No
Construction Bond Amount
Scope of Services
The School Board of Volusia County, Florida (hereinafter referred to as “District”) is seeking responses from qualified manufacturers and/or manufacturer authorized resellers who can efficiently deliver a high volume of touchscreen laptops and related services. On an annual basis the District purchases an average of 9,000 2-in-1 student devices and 1,200 professional grade laptops for District staff, with most deployment occurring between June and July of each year; however additional purchases are made on an as-needed basis throughout the school year. Proposer(s) must also provide related services in accordance with the terms and conditions of the Contract during the period of performance as specified in this Request for Proposal (RFP).
The School Board of Volusia County, Florida (hereinafter referred to as “District”) is seeking responses from qualified manufacturers and/or manufacturer authorized resellers who can efficiently deliver a high volume of touchscreen laptops and related services. On an annual basis the District purchases an average of 9,000 2-in-1 student devices and 1,200 professional grade laptops for District staff, with most deployment occurring between June and July of each year; however additional purchases are made on an as-needed basis throughout the school year. Proposer(s) must also provide related services in accordance with the terms and conditions of the Contract during the period of performance as specified in this Request for Proposal (RFP).
Dates(All times are listed as
EST
)
Broadcast Date
12/4/2025 4:00 PM EST
12/4/2025 4:00 PM EST
Question End Date
12/15/2025 12:00 PM EST
12/15/2025 12:00 PM EST
Due Date
1/15/2026 2:00 PM EST
1/15/2026 2:00 PM EST
Bid Opening Date
Pre-Bid Meetings
Total: 1
(All times are listed as
EST
)
| Date | Time | Mandatory | Location |
| 12/10/2025 | 2:00 PM | No | Microsoft Teams: Interested Proposers can join meeting in by dialing +1 878-787-7709, 260 580 102# or joining online with the link provided. |
Shortlist Meeting
Total: 1
(All times are listed as
EST
)
| Date | Time | Location |
| 1/29/2026 | 11:00 AM |
District Administrative Complex (DAC)
200 N. Clara Ave. DeLand, FL 32720 Conference Room # 219 |
Documents
Total: 3
Quote/Bid
Quote/Bid Items
Additional Quote/Bid Items Fields
Quote/Bid Items
Total: 0
| # | Required | Group | Make | Model | Description | Quantity | Unit of Measure | Price/ Percent | Type |
Delivery Date
None
None
Required Files to be Uploaded by the Vendor
RFP Response
RFP Response
Shipping
FOB Destination
FOB Destination
Terms and Conditions
See attached Terms and Conditions
See attached Terms and Conditions
Include Shipping in Price of Items
Yes
Yes
Display Bid Tabulation to Vendors
No
No
Display Vendor Submissions to Vendors
No
No
View Vendor Submissions while Bid Solicitation is Active
No
No
Allow Options File to be Updated after Due Date
No
No
Allow Post Due Date Submission
No
No
Questions & Answers
Total: 1
| Question | Date Asked | Answer | Date Answered |
| Can you clarify the type of AMD or Intel processors for all the laptops? | 12/4/2025 5:33:38 PM |
Commodity Codes
Total: 13
| Code | Description |
| [203-10] | Batteries, Computer and Peripheral, Environmentally Certified Products |
| [203-14] | Battery Chargers, Computer and Peripheral, Environmentally Certified Products |
| [203-23] | Carts, Computer, Environmentally Certified Products |
| [204-54] | Microcomputers, Handheld, Laptop, and Notebook |
| [205-54] | Microcomputers, Handheld, Laptop, and Notebook, Environmentally Certified Products |
| [207-10] | Batteries, Computer and Peripheral |
| [207-14] | Battery Chargers, Computer and Peripheral |
| [907-28] | Communications Systems; TV; Microwave; Telephone; Computer |
| [917-57] | Lease Purchase, Computer Equipment |
| [920-47] | Support Services, Computer (Includes Computer Warranties) |
| [967-37] | Electrical and Electronic Products (Incl. Computers and Peripherals) |
| [205-47] | Integrated Hardware-Software I.T. Solution (Microcomputer), Environmentally Certified Products |
| [206-25] | Computer Systems, Digital |
Publications
Total: 0
| Publication | Date |
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* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.