VTTC Employee Development Training Services 2026 Addendum #1

Location:	Vermont
Posted:	Feb 19, 2026
Due:	Mar 4, 2026
Agency:	State of Vermont - Agency of Transportation
Type of Government:	State & Local
Category:	U - Education and Training Services
Publication URL:	To access bid details, please log in.

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State of Vermont

Agency of Transportation

Barre City Place

219 North Main Street, Suite 105

Barre VT 05641

Administration Division

Contracts and Grants Administration

http://vtrans.vermont.gov/

January 27, 2026

Request for Proposals (RFP): VTTC Employee Development Training Services 2026

The Agency of Transportation (AOT) is committed to supporting its employees with effective

training opportunities to increase competency, effective communication, supervisory skills,

technology skills, career development, work effectiveness, and leadership. AOT seeks to solicit

proposals from qualified training providers (hereinafter referred to as Contractor) who have the

capacity to develop and deliver customized and off-the-shelf training programs designed to

support the skills and knowledge of the State’s workforce and development of its professionals.

Proposals are also welcome from universities and colleges to provide accredited training

programs, assessment of training programs for accreditation, certification, and/or continuing

education credits.

This RFP will result in multiple awards

Prequalification is not required in order to submit a proposal for this RFP.

All questions related to this RFP shall be forwarded to Caryn Pletzer, AOT Contract

Administration, in writing, by e-mail at caryn.pletzer@vermont.gov. All such questions and

requests shall be received no later than 2:00 p.m. on Wednesday, February 11, 2026. AOT

will not be bound by any oral communications. All questions or requests for clarification received

will be documented and answered after this date. Communication with other AOT personnel

regarding this RFP is prohibited and may result in the rejection of your proposal.

Proposal Assistance: If a Contractor requires assistance in preparing their proposal,

registering with SAM.gov, or needs guidance on socioeconomic certifications, the Contractor

may contact the Agency of Commerce & Community Development (ACCD), Department of

Economic Development (DED), APEX Accelerator. The Vermont APEX Accelerator specializes

in helping small businesses navigate the documentation associated with State and Federal

procurement. There is no cost to the Contractor for assistance provided by APEX

Accelerator. Their website is:

https://accd.vermont.gov/economic-development/programs/apex

Proposers’ Conference: There will not be a mandatory or optional pre-bid meeting.

Addendums(s) / Modifications. In the event that it becomes necessary to revise, modify, clarify,

or otherwise alter this RFP, including AOT’s responses to questions and requests for clarification,

such addendum(s)/ modification(s) shall be posted to the AOT Contract Administration website.

IT IS THE PROPOSER’S RESPONSIBILITY TO OBTAIN ANY RFP MODIFICATIONS

ISSUED.

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They will be posted on the AOT Contract Administration website at:

https://vtrans.vermont.gov/contract-admin/bids-requests/services

Reservation of Rights. All proposals become the property of AOT upon submission. The cost

of preparing, submitting and presenting a proposal is the sole expense of the Proposer.

Unselected proposals shall be securely disposed of at AOT’s discretion. AOT reserves the right

to reject any and all proposals received as a result of this solicitation, to negotiate with any

qualified source, to waive any formality and any technicalities, or to cancel this RFP in part or in

its entirety if it is in the best interest of AOT. This solicitation of proposals in no way obligates

AOT to award a contract.

Exceptions to Terms and Conditions. The proposer must state in the business proposal any

exceptions taken to the terms and conditions in this RFP. For each exception the proposer shall

identify the term or condition, state the reason for the exception, and provide any other

information concerning the exception. Such exceptions, deviations, or conditional assumptions

may, however, result in rejection of the proposal as unresponsive. Failure to note exceptions

when responding to the RFP will be deemed to be acceptance of the State contract terms and

conditions. If exceptions are not noted in the response to this RFP but raised during contract

negotiations, the State reserves the right to cancel the negotiation if deemed to be in the best

interests of the State.

Multiple Award Anticipated. AOT intends to select more than one (1) Contractor to perform

these services under a primary contract. Each contract will contain a variety of specific services

the Contractor will be awarded. AOT will enter into contracts, with an initial term of two (2) years

with the option of extending for an additional two (2) year period.

Maximum Amount. The maximum amount(s) for the contract(s) will be set at a level to permit

a Contractor to be awarded all work assignments if they are judged to be the best value. Best

Value Selection will be determined by experience, specialists’ availability, required specialized

equipment, capacity, creative ideas, technical solution, past performance and cost. Award of a

contract does not guarantee payment of any or all the maximum amount. Payment is based on

products or services actually delivered or performed. The maximum amount for this contract

does not guarantee that the Contractor will receive any work under the Contract.

Work Orders. AOT may use several methods for determining and distributing work orders to

contracted Contractors including but not limited to requesting technical proposals from more

than one Contractor for comparison, requesting a proposal from a single Contractor, or

requesting proposals addressing more than one project. Award of work orders will be a

qualification based selection when the services are design in nature and federal funding is

involved. Award of work orders will be a best value selection when the services are not design

in nature and federal funding is involved. Best value selection will be used for all services that

are 100% state funded, regardless of service type.

All Work Order Requests that contain federal funding other than Federal Highway Association

(FHWA) such as Federal Railroad Administration (FRA), Federal Aviation Administration (FAA)

or other federal funding may contain special provisions required for that federal funding and/or

the particular project. By returning a work order proposal for that project, you are indicating that

you understand and will abide by any additional provisions included in the Work Order

Request/Authorization.

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Primary Contract holders shall not enter into joint ventures with another Primary Contract holder

in response to a second-tier solicitation (Work Order Request); nor shall it be permissible for a

Primary Contract holder to include another Primary Contract holder as a subcontractor.

Contractors who are awarded work orders will report to the assigned AOT Project Manager.

Work will be performed primarily at project sites and municipalities throughout Vermont, as

described in the work orders, and some meetings may be held at AOT headquarters in Barre.

For subcontractors not named in the proposal, utilization of subcontractor personnel will require

written approval by AOT prior to the subcontractor performing any work under the contract.

Please see additional information regarding this process under the subcontractor section within

the Proposal Technical Format and Content.

No work may be performed after the expiration date plus exercised extensions of the applicable

Contract. In exceptional circumstances where it might be mutually desired to have work extend

beyond the term of a Contract, written authorization will be needed, overseen by AOT’s Contract

Administration, and authorized by the Secretary of Transportation, the Agency’s Chief Financial

Officer, other State Representatives as required and Federal oversight agencies as required. A

formal amendment will be required for any such extension.

Confidentiality. Bidders are hereby expressly directed not to include any confidential

information in their proposal submissions, except as specifically identified in this RFP. By

submitting a proposal in response to this RFP, bidders acknowledge and agree to abide by the

terms and conditions outlined in this document, including the prohibition on submitting

confidential information. This prohibition reduces the burden on the State while preventing

bidder-confidential information from entering the public record. All Proposals received will

become part of the contract file and will become a matter of public record, and may be disclosed

to the public in accordance with the Vermont Public Records Act, 1 V.S.A. § 315 et seq. If the

proposal documents include material that is considered by the proposer to be proprietary and

confidential under 1 V.S.A. § 315 et seq., the proposer shall submit a cover letter that clearly

identifies each page or section of the proposal that it believes is proprietary and confidential. The

proposer shall also provide in their cover letter a written explanation for each marked section

explaining why such material should be considered exempt from public disclosure in the event

of a public records request, pursuant to 1 V.S.A. § 317(c), including the prospective harm to the

competitive position of the proposer if the identified material were to be released. Additionally,

the proposer must include a redacted copy of its response for portions that are

considered proprietary and confidential. Redactions must be limited so that the reviewer may

understand the nature of the information being withheld. It is typically inappropriate to redact

entire pages, or to redact the titles/captions of tables and figures. Under no circumstances can

the entire response be marked confidential, and the State reserves the right to disqualify

responses so marked.

Please be aware that all contracts solicited and/or contracted through VTBuys will be

uploaded to the VTBuys Public Portal, wherein it can be viewed by any interested party.

Hourly rates and other cost proposal information found in Attachment B – Payment

Provisions of the awarded contract will be viewable.

PROPOSAL INSTRUCTIONS – GENERAL

The quality of proposals and adherence to solicitation response requirements and/or restrictions are

considered reflective of the manner in which the proposer could be expected to conduct business

and will be given due consideration throughout the evaluation process.

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Failure to provide all required information, or indications that the proposer did not conform to all terms

as set forth in the RFP and attachments may make the offer non-responsive and may result in the

elimination of the proposer from further consideration for award.

Proposals or unsolicited revisions submitted after the specified due date and time will not be

accepted and will be securely disposed of.

Required Electronic Submittal Information:

Proposals will only be received electronically via an FTP site. In order to upload your proposal,

you must obtain a user account. This account will be provided when Contract Administration

receives your request via e-mail. If you already have credentials, you still need to request access

to this specific RFP folder or you will be unable to submit your proposal. Please submit your

request for a user account by e-mailing the single point of contact listed above. Your subject

should state “FTP Account Proposal Submit Request for VTTC Employee Development

Training Services 2026”. You will then receive guidance on uploading your proposal and a user

account will be provided by separate e-mail(s). Please submit your request as soon as possible

and no later than four (4) business days before the RFP due date to ensure there is ample time

to set up the user account(s). If you are unable to submit your documents by uploading to the

specified FTP site(s), please notify the sole point of contact listed in the RFP for additional

guidance.

When submitting your proposal(s), please use the following naming convention:

ProposalType_CompanyName_RFPTitle

• TechnicalProposal_ABCConsulting_VTTCEmployeeDevelopmentTrainingServices2026

• CostProposal_ABCConsulting_ VTTCEmployeeDevelopmentTrainingServices2026

Submit your proposals to the Office of Contract Administration, Agency of Transportation, via

the provided FTP site, prior to 2:00 P.M., on Wednesday, March 4, 2026.

Technical Proposal Format and Content

The proposal shall not exceed thirty (30) single sided pages. All pages that count toward the

page limit shall be numbered consecutively. The pages shall be formatted as 8½” x 11” sheets.

Font shall be size 12.

The thirty (30) pages shall include information as required below:

Proposal Substantive Content

In tabbed and labeled sections, please provide the following elements:

A. Cover Letter. All proposers or their authorized representative shall prepare and sign a

cover letter. Submission of the letter shall constitute a representation by the proposer that

it is willing and able to perform the services described in the RFP and their proposal

response. This section counts toward the thirty (30) page limit.

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B. Technical Capability/Approach. In this section the proposer must explain the proposer’s

understanding of AOT’s intent, objectives, and how the proposer proposes to achieve

those objectives. The proposer must discuss the proposer’s experience, capabilities and

plan for providing the described services, including any proposed approach to project

management, strategies, tools and safeguards for ensuring performance of all required

services, and any additional factors for AOT’s consideration. This section counts

toward the thirty (30) page limit.

C. Business and Management Structure. Provide a description of the bidding

organization’s size, background, and structure, and a list by name and title of

management personnel. Indicate which management personnel will be responsible for

the delivery of services under the contract and a description of how the organization’s

resources will be applied. This section should provide clear information as to the lines of

communication and how the Business ensures Quality Control & Quality Assurance.

Include information as to how Local, Regional, and National Offices will coordinate to

provide successful services. This section counts toward the thirty (30) page limit.

D. Organizational Chart. Provide a one-page organizational chart of the proposer’s team

that notes the name and title of key individuals that are proposed to manage or perform

tasks. This chart shall clearly indicate the lines of communication for problem resolution.

The use of an 11x17 page is permitted, however ensure that the document has been

scanned or saved appropriately so all information is included. You may utilize a separate

text box to contain the phone number and e-mail of each person listed on the chart, but

the text box must be located on the same page as the organizational chart. In the case of

international or national firms, please provide an organizational chart of the local office

that will be responsible for the delivery of services under the contract. This section DOES

NOT count toward the thirty (30) page limit.

E. Key Personnel. Identify the name and title of all personnel who will be assigned to

provide professional services under this contract. Indicate any certifications or special

licensing the individual holds that is pertinent. Include up to two-page resumes for each

individual. This section DOES NOT count toward the thirty (30) page limit.

NOTE: The key personnel identified in the proposal are considered by AOT to be essential

to the work being performed under the contract. Prior to diverting any of the specified

individuals into other programs, the Contractor shall notify AOT in advance and shall

submit justification (including proposed substitutions) in sufficient detail to permit

evaluation of the impact on the program. No diversion shall be made without AOT’s written

consent.

F. Subcontracts. Identify all subcontracts proposed, and provide the following

information:

1. Company name of each subcontractor, or individual name in the case of independent

contractors;

2. Names of each subcontractor’s principals and/or corporate officers;

3. Resumes of each subcontractor’s key personnel who will be assigned to provide

professional services under the contract, including certifications or special licensing

for each; and

4. The types of work to be performed by each subcontractor.

This section DOES NOT count toward the thirty (30) page limit.

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

RFI, RFP & RFQ	VTBuys Solicitation?	QUESTIONS DUE PRIOR TO 2:00 P.M.	ADDENDUM(S)	PROPOSALS DUE PRIOR TO 2:00 P.M.
VTTC Employee Development Training Services 2026		2/11/2026	Addendum #1	3/04/2026