Reservoir Lining in Waianae Valley Ranch

Q25002127 Reservoir Lining in Waianae Valley RanchGeneral InformationSolicitation Number
Q25002127 version:
01 Status
ReleasedDepartmentLand & Natural ResourcesDivisionForestry and WildlifeIslands (where the work/delivery is to be performed)
OahuCategoryGoods and ServicesRelease Date 03/28/2025Amendment Date & Time04/22/2025 06:30 AMAmendment Reason
Changes to scope of workOffer Due Date & Time05/06/2025 02:00 PMDescriptionThis solicitation is for the procurement and installation of reservoir lining for a small reservoir with the following parameters: Circular earthen reservoir, approximate Diameter 60-64ft, Height of reservoir at its lowest point is approximately 4-6ft. Embankment on upslope side is approximately 10ft. Foundation is made of soil and large boulders.

Lowest embankment must not exceed 6ft in height from bottom of reservoir.

Reservoir lining must be able to accommodate an inlet 6" pipe.

Vendor must install 6" drainage/overflow pipe.

Lining material must be minimum 40mil.

Lining must prevent water seepage and prevent vegetation from growing through.

Material to cushion the lining required to prevent punctures (type/quantity unspecified).

Perimeter of reservoir must be fenced with minimum 4ft high hog panel fence with triple dipped, 6ft, galvanized T-post to keep out ungulates. Hog panel must have 2 inch spacing at bottom. Fence must include 1 spring loaded access gate with latch and a 12" high step over.

Embankments must include minimum 3ft wide walkable space around outer perimeter of fence.

Mauka embankment must have enough space outside the perimeter fence to allow vehicles to pass.

Fill may be needed to level out embankments.

Access to the reservoir site will require the use of a 4WD vehicle on a ranch road and communication with land owner for access times.

Access road travels through sensitive areas, vendor must adhere to additional rules to prevent damage to surrounding area.

Vendor may make access road improvements for easier access if approved with project manager and land owner in advance.

No overnight camping.

Vendor must have a 20# fire extinguisher on site in the event of a fire start due to equipment/vehicles.

Site is located in a remote area; no running water, no electricity, no restroom facilities are located on site.

See attachments for photos of site, map, and directions to Pre-Conference meeting.
Vendor must be HCE compliant at time of award.

Contact PersonTanaka, JeffEmail jeffrey.k.tanaka@hawaii.gov Phone808-219-7587General CommentsProcurement OfficerDavid G. SmithAttachments IMG_2431.jpg
IMG_2434.jpg
20250321_115238.jpg
Pre conference Meeting Location Reservoir Lining.pdf
Reservoir Location.pdf
AG-008 103D General Conditions (1.10.23).pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Tanaka, Jeff.

Q25002127 Reservoir Lining in Waianae Valley RanchLine Items

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Tanaka, Jeff.

Q25002127 Reservoir Lining in Waianae Valley RanchInstructions

• RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
• QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
• COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  
• TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
• VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
• OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions.
  
  The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
• HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
• VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
• VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
• ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.