REQUEST FOR BIDS Pine Street Neighborhood Revitalization Project
Habitat Choptank, Sub-recipient of The City of Cambridge CDBG grant is soliciting sealed and competitive bids from qualified subcontractors for new construction services at 500 Pine Street, Cambridge, MD.
A pre-bid meeting shall be held at 10am on Monday, Monday December 8, 2025 onsite at 500 Pine St. Cambridge, MD 21613. The pre-bid construction meeting is optional. Sealed bids will be received by the City of Cambridge until 1 PM ET, on Monday, December 17th, 2025 from qualified contractors. All bids duly received will be publicly opened and read aloud at 1:05 p.m. at the Department of Public Works, City of Cambridge, 1025 Washington St, Cambridge MD 21613. Bids will not be accepted after the above date and time. Bids will be accepted for individual trades, (Insulation and crawlspace encapsulation). Bids to be submitted for each trade individually. Bid documents available online: www.habitatchoptank.org, http://www.choosecambridge.com/Bids.aspx, or in person at Habitat for Humanity Choptank’s Office, 29349 Maple Ave, Suite 8, Trappe, MD 21673. Bids must be sent to Department of Public Works. FedEx/UPS or hand delivered, sealed proposals should be delivered to:
City of Cambridge
Attn: Ed Crosby (500 Pine St.)
Housing Department, Public Works Bldg.
1025 Washington Street
Cambridge, MD 21613
It is the bidder’s responsibility to ensure timely delivery of their bid. Minority and women owned businesses are encouraged to apply.
Upon receiving the “NOTICE OF AWARD”, the successful bidder has fourteen (14) business days to submit all required insurance certificates, permits, and licenses. Evidence of Workman’s Compensation Insurance, and Liability must be furnished, along with W9 form. The contractor will apply for all required permits.
The successful contractor shall comply with all instructions and shall perform services in a manner commensurate with the highest professional standards by qualified and experienced personnel. The successful bidder will be required to enter into a contract agreement for these services. This project is being funded in whole or in part by the Community Development Block Grant Program (CDBG). All federal CGBG requirements will apply to the contract. Davis Bacon Wages do not apply.
Bidders can be disqualified, even if they provide the lowest bid, if there is a history of nonperformance, poor performance, litigation and/or arbitration relating to a previous contract with Habitat for Humanity Choptank or The City of Cambridge and/or listed on the Federal Debarment List.
The right is reserved for Habitat for Humanity Choptank to reject any or all bids; to waive any informality or irregularity not affected by law; to evaluate, in its absolute discretion, the bids submitted; and to award contracts according to the bid which best serves the interest of Habitat Choptank.
BID INSTRUCTIONS
1. Bids, amendments thereto or withdrawal requests received after the time advertised for bid opening will be void regardless of when they are mailed.
2. Seal bids in an envelope, Mark outside of envelope, 500 PINE STREET BID.
3. The City of Cambridge/Habitat Choptank reserves the right to reject any and all bids and to waive all technicalities.
4. Unless otherwise indicated, prices must be firm for ninety (90) days.
5. The right is reserved in case tie bids are received to make an award as is considered to be most advantageous to Habitat Choptank/City of Cambridge.
6. Successful bidders and their sub-contractors shall have a City of Cambridge business license and be properly licensed by the State of Maryland for their trade, prior to beginning work. Contractors listed on the Federal Debarment List are not eligible.
7. Successful bidders and their sub-contractors must obtain all applicable permits from the City and comply with all other state and local requirements.
8. Workmanship shall be in accordance with industry standards and applicable building codes (both Federal, State, and City of Cambridge). All workers must be supervised by the contractor and capable of performing assigned work in a satisfactory manner.
9. Bidders and/or their affiliates may not be on the Federal or State Debarred or Suspended Contractors List at any time during the bidding or project period.
10. Homes built prior to 1978: Bidder must be Renovation, Repair, and Painting RRP Certified by Environmental Protection Agency (EPA) and Occupational Safety and Health (OSHA) for lead abatement work practices and Asbestos abatement for this project.
11. All warranties and guarantees are to be left with Habitat for Humanity Choptank, along with any supplemental information needed to honor such warranties and/or guarantees.
12. Work should be scheduled between the hours of 7:00 a.m. and 4:30 p.m. Monday through Friday. The Contractor and The City of Cambridge/Habitat Choptank must agree on other times.
13. Contractor shall not commence work under this contract until they have obtained all insurance required hereunder and such insurance has been approved by The City of Cambridge/Habitat Choptank, nor shall the Contractor allow any subcontractor to commence work on their subcontract until all similar insurance required of the subcontractor has been obtained and approved. Approval of the insurance by The City of Cambridge/Habitat Choptank shall not relieve or decrease the liability of the Contractor hereunder.
Compensation and Employer’s Liability Insurance: The Contractor shall take out and maintain, during the life of the contract, the workmen’s Compensation and Employer’s Liability Insurance for all of their employees to be engaged in work on the project under this contract, and in case any such work is sublet, the contractor shall require the subcontractor similarly to provide Workmen’s Compensation and Employer’s Liability Insurance for all of the latter’s employees to be engaged in such work. Bodily Injury and Property Damage Liability Insurance: The Contractor shall take out and maintain, during the life of this contract, such
Bodily Injury Liability and Property Damage Liability Insurance, and Automobile Bodily Injury Liability and Property Liability Insurance, as shall protect him and any subcontractor performing work covered by this contract from claims for damages for personal injury, including accidental death, as well as from claims from property damage, which may arise from operations under this contract, whether such operations be by himself or by any subcontractors or by anyone directly or indirectly employed by either of them, and the amounts of such insurance shall be no less than:
Bodily Injury Liability Insurance in an amount not less than one million dollars ($1,000,000.00) per occurrence and one million dollars ($1,000,000.00) for each person for injuries, including wrongful death on any one person.
Property Damage Insurance in an amount not less than five hundred thousand ($500,000.00) per occurrence and one million dollars ($1,000,000.00) each aggregate.
The City of Cambridge/Habitat Choptank, its officers and employees shall be named as an “additional insured” in the automobile and General Liability policies, and it shall be stated on the Insurance Certificate with the provision that this coverage “is primary to all other coverage The City of Cambridge/Habitat Choptank may possess.”
Bid Itemization Sheet:
Bids include acknowledgement of receipt and agreement with the specifications and terms of the work to be performed, as given above.
1. Cost of Insulation & Crawlspace Encapsulation work per Plans and Specs for 500 Pine St, Cambridge MD 21613:
Bid Submitted By:
Company Name: Date:
Authorized Representative Name:
Signature Date:
