Bid Solicitation: S-25700-00012932
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Responses Due in 2 Days, 19 Hours, 52 Minutes
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Header Information
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Bid Number:
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S-25700-00012932
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Description:
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RFQ - Service Contract for Janitorial Services in Madras, Oregon
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Bid Opening Date:
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03/07/2025 12:30:00 PM
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Purchaser:
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Brittany Skelton
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Organization:
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Department of State Police
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Department:
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25702 - Field Operations
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Location:
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MADRS - OSP Madras Worksite
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Fiscal Year:
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25
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Type Code:
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RQ - Request for Quote
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Allow Electronic Quote:
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Yes
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Alternate Id:
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Required Date:
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02/25/2025
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Available Date
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03/03/2025 06:48:50 AM
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Info Contact:
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Bid Type:
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OPEN
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Informal Bid Flag:
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Yes
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Purchase Method:
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Blanket
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Begin Date:
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02/26/2025
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End Date:
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03/04/2025
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Pre Bid Conference:
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There is no on-site walkthrough for this opportunity. Please submit pricing in accordance with the information provided in the attached Sample Contract.
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Bulletin Desc:
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The State of Oregon, Department of State Police (OSP), hereby solicits quotes to provide janitorial services at the OSP Madras Area Command, located at 1713 Highway 97 Madras, OR 97741. See Items and Questions sections for additional details
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Ship-to Address:
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OSP Madras Worksite
1713 Highway 97
Madras, OR 97741
US
Email: OSPGeneralServices@osp.oregon.gov
Phone: (541)475-6573
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Bill-to Address:
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HQ Fiscal Services
3565 Trelstad AV SE
Salem, OR 97317
US
Email: OSPAccounting@osp.oregon.gov
Phone: (503)378-3720
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Print Format:
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File Attachments:
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Sample Contract - Madras Janitorial ~1.pdf
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Form Attachments:
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Standard Oregon Ts and Cs for Goods
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Required Quote Attachments
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Discipline Type:
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Trade Services
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Procurement Method:
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Intermediate Procurement
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Questions:
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Question #
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Print Sequence
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Required
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Question
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Response
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1
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1.0
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Yes
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Agency wishes to enter into a contract for the services described in the attached Sample Contract, Exhibit A: Sample Services Contract. Initial term shall be five years, with renewal options up to ten years. Answer "Yes" to acknowledge.
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2
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2.0
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Yes
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A service contract, substantially in the form of the attached sample contract, will be offered to the offeror whose quote will best serve the interests of the Agency. Any exceptions taken to the terms may disqualify an offeror. Answer "Yes" to acknowledge
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3
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3.0
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Yes
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Best interest of the Agency will be determined in accordance with ORS 279B.070, taking into account price as well as considerations including, but not limited to, experience, expertise, and contractor responsibility. Answer "Yes" to acknowledge.
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4
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4.0
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Yes
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Agency reserves the right to request additional information or on-site/virtual interview prior to award decision. Offeror agrees to provide additional information and/or schedule an interview within 3 days of request. Answer "Yes" to acknowledge
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5
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5.0
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Yes
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If Agency and selected Offeror is unable to negotiate mutually acceptable terms and conditions within a reasonable time period, Agency may stop negotiations and proceed with the second best Offeror, and so on. Answer 'Yes' to acknowledge.
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6
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6.0
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Yes
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Answer "Yes" to confirm that you've entered pricing on the Items tab, including monthly price and hourly rate for exceptional services.
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7
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7.0
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Yes
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Please list three companies/agencies that you provide similar services to.
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8
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8.0
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Yes
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Please include (or attach) some basic information about your company, experience, and ability to provide the services.
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9
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9.0
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Yes
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Please note that the desired start date for services is May 1, 2025. Please provide when your firm is available to start, if awarded.
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10
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10.0
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Yes
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Please note that the initial term of the contract is for five years and the per Section 4 of the Sample Contract, price adjustment may be requested at anytime.
Answer 'Yes' to acknowledge.
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11
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11.0
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Yes
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If applicable, please provide your Janitorial Labor Contractor permit #, as required by BOLI (https://www.oregon.gov/boli/employers/Pages/property-services-janitorial-labor-contractors.aspx).
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Amendments:
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Amendment #
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Amendment Date
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Amendment Note
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1
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03/03/2025 06:50:16 AM
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Header 1. Bid Opening Date changed from "03/03/2025 02:00:00 PM" to "03/06/2025 12:00:00 PM".
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2
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03/04/2025 01:29:02 PM
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Update the Definition of terms in Exhibit A and extended the bid to 3/7/25. Header 1. Bid Opening Date changed from "03/06/2025 12:00:00 PM" to "03/07/2025 12:30:00 PM". Update the Definition of terms in Exhibit A and extended the bid to 3/7/25. Attachment File Changes: Header 1. File 'Sample Contract - Madras Janitorial .pdf': File 'Sample Contract - Madras Janitorial .pdf' deleted . 2. File 'Sample Contract - Madras Janitorial ~1.pdf': File 'Sample Contract - Madras Janitorial ~1.pdf' added .
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Item # 1:
(
910
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39
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Enter monthly rate for services from May 2025 through May 2030, including all services found in Exhibit A, Section 2.
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NIGP Code:
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910-39
Janitorial and Custodial Services
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Total Cost
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24.0
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MONTH - Month
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Manufacturer:
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Brand:
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Model:
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Make:
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Packaging:
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Item # 2:
(
910
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39
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Enter hourly rate for Exceptional Services as requested for 2025-2030.
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NIGP Code:
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910-39
Janitorial and Custodial Services
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Total Cost
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1.0
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HOUR/HOUR - Hour(s)
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Manufacturer:
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Brand:
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Model:
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Make:
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Packaging:
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Item # 4:
(
910
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39
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Enter price for window Cleaning (As requested) for years 2025 - 2030.
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NIGP Code:
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910-39
Janitorial and Custodial Services
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Total Cost
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1.0
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EA - Each
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Manufacturer:
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Brand:
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Model:
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Make:
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Packaging:
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Item # 5:
(
910
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39
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Reimbursable Consumables at Contractor's cost, per Exhibit A-1, Section 4. Includes toilet tissue, paper towels, hand soap, waste can liners, deodorizers, and toilet seat covers. Upon written request by the Agency, additional items may be purchased by the Contractor and billed to Agency.
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NIGP Code:
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910-39
Janitorial and Custodial Services
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Total Cost
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1.0
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EA - Each
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Manufacturer:
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Brand:
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Model:
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Make:
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Packaging:
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OREGON_OREGON_AWS_PROD_BUYSPEED_2_bso
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