Independence Day event – Catering services

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Contract Opportunity

Food preparation services for 500 guests at U.S. Embassy, Zagreb.

Flying service, buffet style dinner, desserts included.

Only food will be served – drinks will be provided by the Embassy.

All food will be served on buffet tables. Besides a buffet flying service is needed (food/drinks).

Food cards are needed for all dishes. Catering will serve all drinks. Ice will be provided by caterer.

Catering should ensure enough number of waiters to accommodate the needs.All drinkware and other dishes should be provided by Catering.

Appetizers / small portions (one bite) that represent foods from different parts of the United States.

Catering should prepare a menu with different bite size options. Dessert will be small portions, with options of apple pie, cheesecake, brownies, and chocolate chip cookies.

Glasses and service will be provided by the caterer.

Ice provided by the caterer. All drinks (beer, nonalcoholic drinks, wine and other) will be provided by the Embassy.

No Kitchen area at the venue, food preparation area will be discussed on site visit meeting and will be arranged with EMB.

Event will primarily be held on the lawn.

Food should be prepared offsite - Caterer should provide refrigerators, ice-machines, ovens/grills, chaffing dishes/food warmers/heating elements (chafing dishes and fuel cans) and other necessary equipment needed for food preparation and service.

Heating elements will be required to keep food warmed.

Dinnerware: If using disposable, consider bamboo plates and utensils or another environmentally friendly material. Please no single-use plastics. All electronic/gas equipment should be submitted in advance of event. Everything will pass through security screening.

Besides the kitchen area caterer will provide; Two staffed bars to serve beverages. Uniform to be black pants and shoes with white t-shirt or white collared shirt (short sleeve).

Besides the kitchen area caterer will provide;

Two staffed bars to serve beverages.

Uniform to be black pants and shoes with white t-shirt or white collared shirt (short sleeve).

ADDITIONAL INFO

Event is planned to start at 1800 - 2000.

Officially it will last for 2 h. Extra hours for half of the waiters is option to be counted on – please provide price per hour.

Cleaning and packing is proposed to be done after event finishes– latest by 23.00.

Venue will be open from 08.00 on the day of the event for all deliveries and setup required.

Security Clearance

All personnel will be cleared before the event.

Please make sure you’ll be able to deliver us staff list 21 days ahead of the event latest. Staff list should include personnel name, ID or OIB for all personnel who will be entering compound. Ideally have back up personnel available for list in case a staff member calls in sick so clearance is already done.

Equipment& electricity requirements

Caterer should provide all dinnerware, table cloths, ovens, grills and other necessary equipment needed for food preparation and service. All electronic/gas equipment entering the site should be reported prior to event.

Sample;

konvektomat: 17,3KW/26A

4 gas grill, gas bottles

1 deep fry 2,3KW

12 cocktail tables

2 fold table

Payment

The embassy processes and pays net 30 days upon receiving goods. The embassy will issue a Purchase order (once terms agreed) as a proof for payment.

Vehicles

EMB will ensure 2 parking places for catering.

All vehicles which will be using this parking should be reported (plates number, type, color) on request.

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